Jan 2021
19
4 ways to introduce payroll as a service to clients
More than ever, accountants are under pressure to diversify their service offering as the profits from doing compliance increasingly diminish. To the profession’s immense credit, firms have embraced new ways of working to not only stay afloat but thrive.
But with more competition, it’s become hard to stand out. Offering payroll services has become an overlooked way to set yourself apart. Perhaps understandably: in the past, payroll processing wasn’t a particularly dynamic, easy or, most importantly, profitable service to offer.
Things have changed, however, with the advent of new software that has made offering payroll services more profitable, simpler and innovative.
Thesaurus Connect and Cloud Access
Thesaurus Connect is a cloud add-on that seamlessly slots into Thesaurus Payroll Manager on your desktop. The payroll is still processed on the Thesaurus Payroll Manager desktop application, but the payroll information is stored online on a secure cloud server. By introducing the cloud into your payroll services, you can demonstrate value and power up what you offer to clients.
Here are four ways you can introduce a cloud system with payroll access like Thesaurus Connect to clients:
- The client self-service dashboard: Clients can see their employer details, employee's contact details and payslips, any outstanding amounts due to Revenue and any reports from the payroll software. It’s a collaborative sort of payroll processing that clients will never have experienced before.
- The employee smartphone and tablet app: Not just employers, but their employees too. The self-service app provides a digital payslip platform which employees can access anytime, anywhere. Through the app, your client can offer employees GDPR compliant self-service tools.
- Annual Leave Management Tool: It’s not just payroll or payslips. Thesaurus Connect can save your clients money and time with an in-built leave management tool in the self-service portal. Approved leave is automatically added to the employee calendar with full visibility for both clients and their employees.
- Secure Cloud Backup: Clients will get the safety and security of a cloud payroll backup when you use Thesaurus Connect. The software will securely backup payroll files to the cloud where a chronological history of backups will be maintained which can be restored at any time.
Make your and the client’s life easier
There’s so much complication in our modern economy. Businesses and individuals are assaulted on all sides by different technologies and demands for their attention and time.
But it’s important to remember that the right tech can also radically simplify peoples’ lives too. Thesaurus Connect, with its suite of HR-centred features, will make payroll processing simple and collaborative.
By empowering your clients via the cloud add-on, you’ll lessen the admin burden on yourself, leaving you to focus on getting the details right. For your client (and their employees), Thesaurus Connect will give them control over their leave and payroll data.
Things can – and should – be much simpler. And with Thesaurus Connect, that’s the new reality of payroll processing. Book a demo of Thesaurus Connect today.
To keep up with the latest payroll news, check out our new Bright website. There, you'll be able to register for any of our upcoming payroll webinars and download our payroll guides.
Nov 2020
13
Free webinar - Wage Subsidy Scheme with Revenue
We have teamed up with Revenue to bring you a free webinar where we discuss everything you need to know about TWSS reconciliation and the Employment Wage Subsidy Scheme (EWSS).
Wage Subsidy Scheme with Revenue
10.30am | 19th November
The Employment Wage Subsidy Scheme (EWSS) gives employers impacted by COVID-19 a subsidy payable per employee to help keep them in employment. This scheme has replaced the Temporary Wage Subsidy Scheme (TWSS) from 1 September 2020 and will run until 31 March 2021.
Employment Wage Subsidy Scheme | Guest: Revenue
What you’ll learn:
- What is TWSS Reconciliation
- The Key Points of the Employment Wage Subsidy Scheme
- Employer & Employee Eligibility Criteria
- Operating Payroll & Processing of Subsidy Claims
- Operating EWSS with BrightPay & Thesaurus Payroll Manager
- Q&A Panel Discussion
Hear from Payroll Experts
Q&A Panel:
- Paul Byrne, Managing Director at Thesaurus Software?
- Audrey Mooney, Customer Support Manager at Thesaurus Software?
- Laura Murphy, HR Manager & Employment Law Expert at Thesaurus Software?
From the Revenue Commissioners:
- Karen Byrne,?Assistant Principal (Personal Division)
- Siobhán?Gilbourne,?Higher Executive Officer (Personal Division)
- Gearóid Murphy,?Principal Officer (Personal Division)
- Anne Dullea, Principal Officer (Medium Enterprises Division) & business owner of the EWSS?
- Laura Glancy, Assistant Principal (Personal Taxes, Policy and Legislation Division)
Even if you can’t make it, register now and we’ll send you a recording.
Related Articles:
Thesaurus COVID-19 Resource Hub
Blog: Customer update October 2020
On-demand COVID-19 Webinars
Oct 2020
14
Revenue Compliance Checks Start and TWSS Reconciliation
The Temporary Wage Subsidy Scheme – also known as TWSS, was in operation since 26th March, and it ended on 31st August. The subsidy was processed through the payroll as a non-taxable addition, and instead, the subsidy will be taxable and USC-able via an end of year review by Revenue.
Employees will be taxed via a reduction in tax credits and cut off points from 2022. Revenue have confirmed that the liability will be collected over 4 years to avoid hardship. Employees will have the opportunity to pay it in full before then if they wish.
Reconciliation Process Stage One
There are two stages to the TWSS Reconciliation process. For stage one, employers are required to report the actual subsidy that they paid to employees on each pay date.
Thesaurus Payroll Manager have made it easy to create these TWSS CSV Reconciliation files within the 'Reports' section on the payroll software. The CSV file can then be uploaded in the Employer Services section on ROS, as per Revenue's requirements. This file must be uploaded to ROS by 31st October. If you do not provide this data about payments to your employees, Revenue will recoup the total temporary wage subsidy paid and related interest charges.
Stage Two of the Reconciliation Process
Stage two of the reconciliation process is due to commence later this month, and during this stage, the total subsidy payable amounts will be compared against the subsidy amounts paid to the employer. Revenue will then determine the amount of TWSS, if any, owing back to Revenue from employers.
A Statement of Account will be sent to your ROS inbox. You will either be paid any additional amount due to you by Revenue or be required to repay any amount that you owe to Revenue.
In some cases, an employer may decide, or Revenue may instruct the employer, to repay to Revenue some or all the subsidy refund payment received from Revenue. Employers can repay excess subsidy values to Revenue via a new facility within ROS, this can be done under Payments & Refunds by selecting ’Submit a Payment’ and then TWSS (Employer). Customers should no longer use the Revenue bank account details previously provided for repayments of TWSS.
Only subsidy amounts should be repaid to Revenue through this method - Do not include any repayments in respect of income tax and USC through this RevPay facility. This should be done separately under PAYE EMP to ensure that the payment is correctly reflected on the employers PAYE EMP balance.
TWSS Compliance Check Programme
To ensure that the TWSS was operated correctly, Revenue are conducting a programme of compliance checks on all employers who availed of the scheme at any stage. Letters are being issued to employers and tax agents. Revenue were previously sending these to certain employers/agents via MyEnquiries. Since the start of October, Revenue have started sending them direct to the main ROS inbox, along with all other correspondence, so there’s a greater chance that they could be missed.
The letter will set out the steps that employers need to take to verify their compliance with the regulations of the TWSS.
Employers will need to confirm:
- That they have met the eligibility criteria (e.g. details of the negative impact suffered, business closure dates, evidence of meeting 25% reduction in turnover)
- That employees received the correct amount of subsidy
- That the subsidy was recorded correctly on the payslips (e.g. copies of payslips)
At this point employers are not expected to provide detailed documentation to prove that they have met the employer eligibility criteria but based on the summary provided, Revenue may look for more detailed information in some cases.
What to do if you receive a letter
If you receive such a letter, please note that there is a 5-day time limit to respond to the Revenue’s request. It is essential that employers respond promptly as failure to do so will lead to immediate escalation. Therefore, it is important that employers keep an eye on both the ROS inbox and MyEnquiries or the letter.
This Revenue compliance check is not part of an audit or intervention. Instead, it is a request for information to provide assurance that the scheme was operated as intended by employers.
In addition, the compliance check programme will address any issues identified in respect of the operation of PAYE Modernisation by employers over 2019 and 2020. It will also provide an opportunity for employers to address any other outstanding tax issues that they may have.
For the latest payroll updates don’t miss our next free webinar, where we are joined by Revenue.
Webinar: Wage Subsidy Scheme with Revenue
10.30am | 19th November
Webinar Agenda
- TWSS Reconciliation
- Employment Wage Subsidy Scheme - Key Points
- Employer & Employee Eligibility Criteria
- Operation of Payroll & Processing of Subsidy Claims
- Operating EWSS with BrightPay & Thesaurus Payroll Manager
- Q&A Panel Discussion
If you are unable to attend the webinar at the specified time, simply register and we will send you the recording afterwards.
Related Articles:
Thesaurus COVID-19 Resource Hub
Blog: Customer update October 2020
On-demand COVID-19 Webinars
