Jan 2019

9

Customer Support - We’re here to help

To assist our customers with the transition to PAYE Modernisation, our customer support now offer extended and Saturday opening hours until Saturday the 16th of February 2019.

Our opening hours for this period are as follows:

  • Monday to Thursday - 8 am to 7 pm
  • Friday - 8 am to 6 pm
  • Saturday - 9 am to 1 pm

Our customer support team can be contacted on 01 8352074 or support@thesaurus.ie.

We will continue to monitor demand for customer support and will change or extend hours if required. It is also important to note that we will not have a full complement of staff during these extended hours.

Online Support

In addition to our telephone and email support, we also have extensive on-screen and online support to help you through all of the new features.

  • Click here for online documentation (also accessible by clicking F1 within the payroll software)
  • Click here for quick step-by-step video tutorials

Product Training

We are also running online training sessions on how to use Thesaurus Payroll Manager. These one-hour training sessions are free to attend and run on a daily basis. Click here for upcoming training sessions or here to watch it on demand.

Thesaurus Payroll Software | BrightPay Payroll Software


Dec 2018

18

Stranger Danger! - Be aware when processing your tax rebate

Ah humans, we’re a lovely bunch aren’t we? An industrious lot some might say. Always finding ways to adapt, to evolve…...to manipulate. No matter what, if a situation exists where someone can be scammed, then get in line sweetie because there is already a slew of people that have beat you to it. It’s no different this time.

With the introduction of PAYE Modernisation a number of dodgy tax refund websites have sprung up left right and centre with the aim of conning you, yes YOU, out of your hard earned punts and pignins.

These sites basically offer to process tax refunds on your behalf and “all” they ask in return is 10% of the final amount of your rebate whilst also asking you to input your personal details such as your DOB, bank details, PPSN number, and so on. So never mind that this is a pretty bad deal already, the worst thing is that all they do is take the exact same information that you just typed in, and then type the exact same information into the Revenue website and charge you for the courtesy of doing so!

Daylight robbery doesn’t even cover it. The absolute CHEEK of it doesn’t even cover it either! People are needlessly giving these sites a cut of their tax refund, as well as their personal details….for nothing! Zilch. Zero. Nada!

Now I’ve known some amadán úfásachs in my life. There was a boy in my class, Séamus, who thought that teachers lived in the staff room and that chocolate milk came from brown cows. My own mother thought I was going to grow up to be a nice respectable young woman. HA! But giving someone online your details and money for nothing? Now that is just plain stupid. #sorrynotsorry

So what has this got to do with PAYE Modernisation? Where is my tax refund? How come I’ve never seen a baby pigeon? Well, under the new PAYE system, employers have to report employees’ pay and deductions each time they are paid instead of once a year. For anyone who is not properly registered under the PAYE system (for example, a foreign national newly arrived to Ireland) they will be put on emergency tax until they’re registered. This will most likely result in a surge of people claiming tax rebates throughout the year.

Now besides the sheer silliness of it all there is also a more insidious side to all this. I have a feeling the “STRANGER DANGER” of the current generation will be “do not give your bank details to someone who asks for it online”. Not only that, but with all the details you are required to enter they basically have everything they need to impersonate you online whenever they want.

There is also an additional risk that these companies will overstate expense estimates on your behalf in the hope of getting a bigger refund, thus a higher percentage of their cut. If you are later audited by Revenue and they found that you used one of these websites that supplied fake information on your behalf (even without your knowledge) then you, yes YOU, and not the company would be liable for interest and penalties.

Be safe, be savvy, be sassy. That’s my motto. (That, and “there’s always time for a chicken nugget”). Think twice before using these sites or, you know, just don’t! It’s really not that arduous to apply for a refund yourself so don’t be lazy; it will be one less headache to deal with.

Are you missing out on the BrightPay newsletter? We will not be able to email you without you subscribing to our mailing list. You will be able to unsubscribe at anytime. Don’t miss out - sign up to our newsletter today!

Thesaurus Payroll Software | BrightPay Payroll Software

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Posted byAoibheann ByrneinPAYE Modernisation


Dec 2018

18

Thesaurus Customer Update - December 2018

Your PAYE Modernisation Survival Checklist

We have created an 8 step checklist to help you understand what you need to know about submitting your payroll data to Revenue in real time. Stay off Revenue’s naughty list and be ready for the PAYE Modernisation changes.

8 Step Checklist | Free Online Training

ROS Digital Cert - A Must Have for PAYE Modernisation

The computer that you run your 2019 Thesaurus Payroll Manager on will need to have your ROS Digital Cert installed on it. If you are currently able to log into ROS from your computer, then you are fine. Otherwise, you should copy the cert (the .p12 or .p12.bac file) from the machine that you use for ROS to the machine that you use for processing payroll. This is something you might want to do before the 1st of January 2019.

Find out more

What does PAYE Modernisation look like in Thesaurus Payroll Manager?

We have been working with Revenue to make sure Thesaurus Payroll Manager can easily cater for the needs of PAYE Modernisation. Watch our short video to see how Thesaurus Payroll Manager will streamline real time reporting to easily comply with PAYE Modernisation.

Watch video here | Book a demo

PAYE Modernisation Training Webinar - Extra dates added due to high demand

Due to phenomenal demand, we have added extra dates for our PAYE Modernisation online training webinars with a guest speaker from Revenue. Due to the high level of interest, it is expected that the training webinars will soon be completely booked out. With almost 1,000 people registered for each of these webinars, there are limited places left. Register now to avoid disappointment.

PAYE Modernisation webinar dates

Backup your payroll data for PAYE Modernisation - FREE cloud backup (valued at €59)

It is vital to take backups of payroll data with PAYE Modernisation. To help our customers, we are providing a FREE Thesaurus Connect 2019 licence (worth €59) with every Thesaurus Payroll Manager payroll purchase. Users can easily backup their payroll data to the cloud, which can be restored at any time.

Purchase Thesaurus Payroll Manager 2019 here

One4all Employee Gift Cards

Thesaurus Payroll Manager offers a facility where users can securely purchase One4all gift cards for their employees. In 2015, the Irish government announced that employers can now give a non-cash benefit up to the value of €500 tax free to employees. Gift cards arrive addressed to the employer in an unmarked envelope for extra security.

Learn more here

PAYE Modernisation changes for businesses with separate branches / offices

PAYE Modernisation does not lend itself to operating separate branches / offices using the same employer registration number nor does it lend itself to processing groups of staff separately e.g. directors on one payroll and other staff on a second payroll. There are various reasons for this including:

  • full visibility of all payroll data per digital cert
  • difficulty in ensuring uniqueness of employment IDs
  • ensuring that line item IDs are not duplicated 

An employer can have as many employer registration numbers as they want. The solution is to register another number and obtain another cert. 

Find out more

Thesaurus Payroll Manager & PAYE Modernisation Help Videos

We have created a number of help videos to give you an insight into what the payroll and PAYE Modernisation functionality will look like in Thesaurus Payroll Manager. Videos include how to import from the previous tax year, retrieving your employee RPNs, submitting your pay data to Revenue and how to add your ROS digital certificate.

Learn more here | FREE Thesaurus 2019 Product Training

 

Are you missing out on the Thesaurus newsletter? We will not be able to email you without you subscribing to our mailing list. You will be able to unsubscribe at anytime. Don’t miss out - sign up to our newsletter today!

Posted byKaren BennettinCustomer Update


Dec 2018

17

One4all Gift Card - Tax-Free Staff Rewards & Benefits

One4all gift cards are a great tax-free gift for staff for Christmas, birthdays, anniversaries, retirements and is a great way to boost morale and spread a little happiness.

One4all is a multi-store gift card brought to you by An Post. One4all gift cards can be redeemed in a wide range of stores including Argos, Pennys and Easons. It is simple and straightforward to purchase One4all gift cards in Thesaurus Payroll Manager.

Thesaurus Payroll Manager customers can purchase gift cards directly from the payroll software. There is no additional charges on Thesaurus Payroll Manager to avail of this gift card facility. All you need is the employees PPS numbers.

Thesaurus Payroll Manager will prevent you from ordering a card in excess of the exemption limit of €500 and will alert you if you attempt to purchase more than one gift card for an employee in any one tax year.

Please note: Thesaurus Payroll Manager does not share PPS numbers, or any other personal information with gift card companies. The only relevant information transmitted is the information you see on the relevant Thesaurus screen. The last 3 characters of an employee’s PSS number are used as a “works number” to distinguish between any of your employees who may share the same name.

Are you missing out on the Thesaurus newsletter? We will not be able to email you without you subscribing to our mailing list. You will be able to unsubscribe at anytime. Don’t miss out - sign up to our newsletter today!

BrightPay Payroll Software | Thesaurus Payroll Software


Dec 2018

12

Back to Basics - Disciplinary Steps and Sanctions

Another question that comes up from time to time is how and when to initiate the disciplinary procedures - How many warnings can an employee receive before being dismissed? When do I give a final warning? Can I fire my employee for committing an offence of gross misconduct?

The first step is always to inform the employee of issues that you may have, even minor issues; whether it is with their job performance, their time keeping, or even a breach of company rules, by means of informal counselling. The employee must be given the appropriate time/measures to defend themselves or at least be given the chance to rectify the problem. Prior to taking the decision to invoke the disciplinary procedure, the employer must ensure that the situation has been thoroughly investigated.

The following disciplinary procedures should apply in matters of discipline; constant repetition of minor offences, willful negligence or unsatisfactory performance or complaints, that are found to be proven against the employees.

The stages in the procedure are as follows:

• Stage 1 - Verbal Warning
• Stage 2 - First Written Warning
• Stage 3 - Final Written Warning -  The final written warning will state clearly that the next stage may be termination of employment if conduct and/or performance does not improve.
• Stage 4: Action Short of Dismissal - In exceptional circumstances, and depending on the individual case, The Company may exercise its discretion to suspend with or without pay. Demotion to a lower position or rate of pay and transfer to another position may also be considered. This is action short of dismissal.
• Stage 5: Dismissal - In an instance of gross misconduct, a full investigation will be conducted and a disciplinary meeting will be held. This will follow the normal procedures outlined above, but the outcome, if found to be gross misconduct, will almost certainly result in dismissal due to the serious nature of the situation.

At each stage in the procedure a disciplinary meeting should be held, where all the facts will be considered and any mitigating circumstances discussed, as well as timelines imposed for improvements, etc. Where a warning is issued, a copy will be placed on the employees personnel file for a defined period. All warnings issued under this procedure will state clearly that the employee will be liable for further disciplinary action should their performance not improve or should there be a further breach of company rules or procedures. In the event of no further transgression occurring and the performance improving, the warning will be removed after a period of no more than 12 months and the employee’s file will be clear. The employee will also be advised of his/her right to appeal against disciplinary action taken.

This is an area where employer’s need to tread carefully, at all times fair procedures must be applied and the company’s’ policy regarding disciplinary steps and sanctions should be adhered to. Once these steps are followed there is no reason why an employer cannot dismiss an employee without repercussions. Most employers tend to fall down and lose Unfair Dismissal cases brought against them, not because they didn’t have disciplinary procedures in place, but because they did and they failed to actually follow them.

Bright Contracts has a very robust Discipline and Grievance Policy set out in its Handbook with all the relevant procedures that an employer needs. To download a free trial of Bright Contracts click here. To request an online demo of Bright Contracts, click here.

Are you missing out on the Thesaurus newsletter? We will not be able to email you without you subscribing to our mailing list. You will be able to unsubscribe at anytime. Don’t miss out - sign up to our newsletter today!

Thesaurus Payroll Software | BrightPay Payroll Software

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Posted byJennie HusseyinDismissals


Dec 2018

12

Thesaurus Payroll Manager 2019 is now available

Click here to download Standard Version

Click here to download Bureau Version 

2019 Thesaurus Payroll Manager caters for all relevant budget changes and for PAYE Modernisation.

There is comprehensive online help and videos accessible through the software and available on our website. You should find this help useful in light of the new PAYE system.

What you should do now is install the software by clicking on the relevant link above and following the on screen instructions. We have prepared a helpsheet to guide you though the installation and setup.

Install your ROS digital cert as per the helpsheet instructions. 'How to' videos are also included. Please note that if you are a tax agent and have a TAIN associated with your digital cert, the cert must be installed as an agent cert and NOT as an employer cert. Revenue's help line for ROS digital cert issues is 01 7383699.

After installing your cert, retrieve your employees' RPNs by clicking on the RPN icon. You will then be able to ensure that Revenue has sent you the correct credits and cut offs for all of your employees. Any employees not returned by Revenue are placed on emergency tax.


Year End 2018

To access the 2018 end of year guide, click here


Christmas 2018

The management and staff of Thesaurus Software Ltd would like to thank you for your valued custom in 2018 and to take this opportunity to wish you a Happy Christmas and a prosperous New Year. 

Our office will be closed on the 24th, 25th and 26th of December, it will re-open on the 27th of December; it will also be closed on the 1st of January.


Dec 2018

5

Rewarding your staff has never been easier

Your business can’t function without your employees, which is why it’s so important to keep them all happy. Rewarding employees and recognising their dedication is directly linked with loyalty, increased morale and motivation in the workplace.

With Thesaurus payroll software and One4all, it’s never been easier to say thank you to your employees. Thesaurus Payroll Manager customers can purchase gift cards directly from the payroll dashboard from One4all.

Under the small benefits exemption scheme, employers can reward each of their employees with up to €500 completely tax-free each year. The payment must be non-cash so naturally, gift cards provide a great solution.

Thesaurus Payroll Manager will track employer usage, per employee to ensure employers keep within revenue guidelines for the small benefits exemption scheme.

There are specific conditions to qualify for the non-cash or gift card payment which you can read here

Are you missing out on the Thesaurus newsletter? We will not be able to email you without you subscribing to our mailing list. You will be able to unsubscribe at anytime.Don’t miss out - sign up to our newsletter today!

 

BrightPay Payroll Software | Thesaurus Payroll Software

 

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Nov 2018

22

PAYE Modernisation for Employees

PAYE Modernisation is coming on January 1st 2019. Ultimately, this means that employers will be obliged to report their employees’ pay and deductions to Revenue when or before they pay them.

There are many benefits for you, as an employee:

  • The availability of real-time data that is accurate and accessible through Revenue’s online systems
  • The ability to maximise the use of your entitlements
  • The ability to access clear information about the deductions being reported to Revenue on your behalf

 

Will PAYE Modernisation affect your pay?

No, there will be no change to how your employer pays you and they will still provide you with a payslip.

However, your employer will now need to connect to ROS before calculating your pay and deductions to ensure they are using your most up-to-date tax credits and cut off points. They will also have to report these deductions to Revenue every time you are paid. You will be able to view pay and deductions on myAccount on the Revenue website.

You will receive your last P60 at the end of 2018. After that, you will no longer receive a P60, as Revenue will issue you with an End of Year Statement.

 

Thesaurus Payroll Manager | BrightPay Ireland

 

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Posted byHolly McHughinPAYE ModernisationPayrollPayroll Software


Nov 2018

15

Thesaurus Customer Update: November 2018

Free PAYE Modernisation Training – Only 20 Places Left 

We have teamed up with Revenue to offer employers and payroll bureaus online training webinars to help you prepare for PAYE Modernisation. With just a few short months before PAYE Modernisation takes effect, these online training webinars will discuss how PAYE Modernisation will affect payroll processing and what is expected from you going forward. All webinars are CPD accredited and free to attend. Places are limited.

  • 5th December: PAYE Modernisation: 1 Month to Deadline | Register here
  • 13th December: PAYE Modernisation is coming to town: How to stay off Revenue's naughty list | Register here

Free Cloud Backup for Thesaurus Customers - Thesaurus Connect (Valued at €59)

It is much more important to take backups of payroll data with PAYE Modernisation. To help our customers, we are providing a FREE Thesaurus Connect 2019 licence with every Thesaurus payroll purchase. Users can easily backup their payroll data to the cloud, which can be restored at any time.

Purchase Thesaurus Payroll Manager 2019 here

We’re here to help with PAYE Modernisation - Extended Customer Support Hours

To assist our customers with the transition to PAYE Modernisation, our customer support will have extended and Saturday opening hours from Monday 17th December until Saturday 16th February including early mornings and evenings.

View opening hours | Contact support

How to comply with PAYE Modernisation in 8 easy steps

It is important that all employers understand the upcoming changes to the Irish PAYE system. PAYE Modernisation will affect all employers and it will be important to ensure 100% compliance to avoid penalties and fines. Follow these 8 steps to find out what you need to know about submitting your payroll data to Revenue in real time.

8 Step Checklist | Book a demo

Bureaus Only: 10 Quick Tips to a Successful PAYE Modernisation Strategy for Payroll Bureaus

PAYE Modernisation changes the payroll process forever. Payroll bureaus and accountants should look to increase the prices they charge for payroll and PAYE Modernisation services to compensate for the additional work required. In this guide, we examine the best practices to consider which will improve profits and increase Revenue.

Download Guide

PAYE Modernisation Compliance: We’re ready!!

Please be assured that Thesaurus Payroll Manager 2019 will fully cater for the new PAYE Modernisation system and that we aim to make it as seamless as possible for you. Users will be able to seamlessly retrieve RPNs and submit PSRs through to Revenue with just a few clicks. There is no additional charge for PAYE Modernisation. Book a demo to see just how easy PAYE Modernisation will be with Thesaurus Payroll Manager.

Book a PAYE Modernisation demo

Get your ROS Digital Cert for PAYE Modernisation

The computer that you run your payroll from will need to have your ROS Digital Cert installed on it. If you are currently able to log into ROS from that computer, then you are fine. Otherwise you should copy the cert (P12 file) from the machine you use for ROS to the machine you use for your payroll. This is something you might want to do in advance of January. You can find help on this here.

Are you missing out on the Thesaurus newsletter? We will not be able to email you without you subscribing to our mailing list. You will be able to unsubscribe at anytime. Don’t miss out - sign up to our newsletter today!

Posted byKaren BennettinCustomer Update


Nov 2018

14

Thesaurus will be ready for PAYE Modernisation

Thesaurus & BrightPay are working with Revenue to ensure our payroll software can easily cater for the needs of PAYE Modernisation which will be effective from 1 January 2019. Our payroll features will streamline real time reporting for employers to easily comply with the new PAYE system.

PAYE Modernisation will enable Revenue to ensure employees are receiving their correct tax credits and cut-off points throughout the year. This compares with the current PAYE reporting which is done through P35s on a yearly basis. PAYE Modernisation will be fully integrated with both Thesaurus & BrightPay, allowing employers to simplify the payroll process and reduce the administrative cost.

Our development team have already experienced what it was like to implement real time processing and reporting with our UK payroll software. Our understanding and knowledge will guarantee that our payroll systems offer a seamless and user-friendly PAYE Modernisation process for our customers.

We are currently running PAYE Modernisation demos several times a week. Take a look and see what PAYE Modernisation will look like in 2019.

Register for our free 10 minute demo!

 

Free Guide for Payroll Bureaus

PAYE Modernisation: The ins & outs of increasing frees without losing clients.

 

Download now

Click here to register and find out more about our upcoming PAYE Modernisation webinars.

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Thesaurus & BrightPay Newsletter - Are you missing out?

We will not be able to email you about webinar events, special offers, legislation changes, other group products and payroll related news without you subscribing to our newsletter. You will be able to unsubscribe at anytime. Don’t miss out - sign up to our newsletter today!

Thesaurus Payroll Software | BrightPay Payroll Software

Posted byHolly McHughinPAYE Modernisation