Apr 2019

17

Thesaurus Customer Update: April 2019

Say goodbye to sick days - A hidden benefit of Thesaurus Connect

Some businesses have noticed a reduction in sick days since implementing employee self-service systems. As sick days are much more visible on screen for both employees and their managers, this likely acts as an incentive to keep sick days to a minimum. With Thesaurus Connect, employees can view their annual leave and sick days instantly from their smartphone or tablet.

Book a Thesaurus Connect demo

From the support desk: Processing leavers

Since the introduction of PAYE Modernisation, employers are no longer required to issue a P45 to an employee and submit the P45 Part 1 to Revenue. Instead, an employee’s leave date is to be reported to Revenue in the final payroll submission made for the employee. Therefore, to process a leaver in Thesaurus Payroll Manager, you will now enter their leave date at the time of entering a final payment to them and before you update the pay period.

Find out more | View more FAQs

Employee Self-Service: Reduce Your Workload Immediately

With Thesaurus Connect, the powerful and secure online portal for employees gives them access to view and retrieve historic payslips and other payroll documents, eliminating requests to their manager. Employees can also update their basic personal details including address, contact details, and emergency contact details online. This will ultimately reduce administration duties for managers, thus empowering employees.

Book a Thesaurus Connect demo

Did you miss it? Watch our employment legislation webinar on demand now

New employment legislation was introduced in March bringing significant changes to employment law. The new Act requires employers to provide employees with key terms of employment in writing within 5 days of starting employment, as well as providing greater protection for those in casual working arrangements. This short webinar highlights the key legislative changes and gives practical advice to employers on how to comply.

Watch on demand now

How Thesaurus Connect is helping with GDPR

It’s been almost one year since the introduction the GDPR, and many businesses are reviewing their systems, processes and procedures on an ongoing basis to ensure they are doing their best to avoid hefty non-compliance penalties. Find out how Thesaurus Connect can help your business comply with the GDPR legislation.

Thesaurus Connect & GDPR

Watch: Thesaurus Connect at a glance

Thesaurus Connect is an optional cloud add-on that works alongside Thesaurus Payroll Manager. Automatically store payroll information in the cloud and enable online access anywhere, anytime for you and your employees. Watch this video to see what you are missing!!

Watch Video

Thesaurus Payroll Software | BrightPay Payroll Software

Posted byRachel HynesinCustomer Update


Apr 2019

9

From the support desk: Processing leavers

From 1st January 2019, employers are no longer required to issue a P45 to an employee and submit the P45 Part 1 to Revenue. Instead, an employee’s leave date is be reported to Revenue in the final payroll submission made for the employee.

Therefore, to process a leaver in Thesaurus Payroll Manager, you will now enter their leave date at the time of entering final payment to them and before you update the pay period.

  1. To perform this task, simply access Process icon No. 3 and select the employee using the drop down listing.
  2. Next, enter all final pay items due to the employee.
  3. Once all pay items have been entered, tick the field provided to indicate the employee is leaving.
  4. At the prompt, click ‘Yes’ if it is correct that the employee is to be part of the current pay run you are processing.
  5. Enter the employee’s leave date, as required, in the field provided.
  6. Click ‘Update File' to save the information you have entered.

On updating the pay period, the associated payroll submission that is created for you will now include details of the employee leaving and their leave date. Once the file is submitted, Revenue will be notified that the employee has left your employment. The employee’s record will also now indicate that they have left the employment and they will no longer be included in any future pay runs.

In the event that you need to issue a mid-period final payslip (e.g. you operate monthly payroll and an employee is leaving mid month), a dedicated facility is provided in the software to facilitate this. Click here for more information on processing a leaver mid pay period. 


Mar 2019

13

Thesaurus Customer Update: March 2019

Have you activated your free Thesaurus Connect licence?

All Thesaurus Payroll Manager 2019 purchases include a complimentary Thesaurus Connect licence (worth €59). Thesaurus Connect is an add-on product that allows you to seamlessly backup your payroll data to the cloud with online self-service portals for employers and employees. It is important to note that Thesaurus Connect needs to be activated before it will backup your data.

Activate Thesaurus Connect | Book a Thesaurus Connect demo

New employment legislation brings significant changes to employers

The new employment legislation requires employers to provide employees with key terms of employment in writing within 5 days of starting employment, as well as providing greater protection for those in casual working arrangements. Failure on the behalf of individuals to comply with the new legislation will give rise to a criminal conviction resulting in a fine of up to €5,000 or imprisonment of up to 12 months.

Find out more | Free webinar | Book a Bright Contracts demo

Thesaurus Connect’s Employee SmartPhone App

Our employee self-service smartphone and tablet app is available with our Thesaurus Connect add-on. Employee mobile apps offer many benefits for employers, employees, and the business as a whole. The user-friendly portal will streamline payroll processing while reducing the number of payroll queries from employees.

Read more | Download employee app

Free eBook: How to avoid PAYE Modernisation mistakes

It is important that employers are aware of and understand their new real time reporting obligations. Employers need to be aware that mistakes can be very costly. Employers who fail to comply can expect Revenue intervention with non-compliance penalties and fines. In this guide, we discuss the key changes with PAYE Modernisation and what employers need to do to avoid non-compliance penalties from Revenue.

Download free eBook

Free Webinar: PAYE Modernisation, Three Months On!! New Year, New Payroll Legislation

Free webinar with guest speaker from Revenue. Find out what has happened since the introduction of PAYE Modernisation and what challenges businesses are facing. During the webinar, we will peel back the PAYE Modernisation legislation to outline clearly how PAYE Modernisation affects the payroll process and what is expected from you in 2019 and going forward.

View agenda | Book your place now

PAYE Modernisation: How to deal with employees commencing and leaving employment

Employers are required to notify Revenue of any new employees or employees who have left their employment. Since January 1st 2019, employers are no longer required to submit a P45 Part 3 or a P46 to Revenue to register a new employee. Instead, an employer will now submit a Revenue Payroll Notification (RPN) request for the new employee.

Read more

Thesaurus Payroll Software | BrightPay Payroll Software

Posted byRachel HynesinCustomer Update


Feb 2019

22

Employment (Miscellaneous Provisions) Act 2018

The Minister for Employment Affairs and Social Protection, Regina Doherty has confirmed the new Employment Bill, which has been in the pipeline now for a number of years, will come into force on the 4th March. The Bill is being introduced to ‘improve the security of working hours for employees on insecure contracts and those working variable hours’, common in (but not exclusive to) service industries such as hospitality, tourism and retail. These industries often rely on flexibility in the employment contract and therefore the introduction of this new Bill will require them to take note.

The new Act makes certain breaches a criminal offence; where the employer does not comply with the new obligations in the Bill to provide the required information within one month, can lead to criminal prosecution. Fines on conviction could be up to €5,000 or imprisonment of up to twelve months or both. Directors, managers, secretaries or other officers of a company can be individually liable, i.e. be prosecuted individually for offences.

  • In summary, the new Act will:
  • Prohibit the use of Zero Hour contracts, save for exceptional circumstances
  • Obligate employers to notify new employees of five core terms of employment in writing within five days of commencing employment
  • Create a new entitlement to ‘Banded Hours’ contracts
  • Provide for minimum payments to employees who are required to be available to work but are not actually called to work

The Act also introduces an anti-penalisation provision whereby an employer may not penalize an employee for exercising their rights under the 1994 Terms of Employment Act. An employee who is penalized can be awarded compensation of such amounts as the WRC considers just but will not exceed four weeks remuneration.

The new Act will bring significant changes for Irish employers and employees and according to Minister Regina Doherty; the Act is a “once-in-a-generation reform of our labour market.”

 

Please visit Brightcontracts.ie for more information on the new Employment Bill which has been in the pipeline now for a number of years and is to be enacted on 4th March 2019.

 

Related Articles:

What are "banded hours"?

How to avoid PAYE Modernisation mistakes

Back to Basics - Disciplinary Steps and Sanctions

 

Thesaurus Payroll Software | BrightPay Payroll Software | Bright Contracts

Posted byJennie HusseyinBright Contracts NewsEmployment Update


Feb 2019

19

What are “banded hours”?

The Employment Act 2018 creates a new right for employees whose employment contract does not accurately reflect the reality of the hours they work on a consistent basis. After a reference period of 12 months, employees will be able to request in writing to be placed in a band of hours that better reflect their average weekly hours worked. In response, employers are obliged to place the employee in the appropriate band and should do so within four weeks of receiving the employee’s request.

The appropriate band is determined by the employer on the basis of the average number of hours worked by the employee per week during the reference period.

The appropriate bands are laid down in law as set out in the below table.

   Band A:       3 to 6 hours   
   Band B:       6 to 11 hours   
   Band C:       11 to 16 hours   
   Band D:       16 to 21 hours   
   Band E:       21 to 26 hours   
   Band F:       26 to 31 hours   
   Band G:       31 to 36 hours   
   Band H:       over 36 hours   


An employer may refuse to place an employee in a band in one of the following circumstances:

  • Where there is no evidence to support the employee’s claim
  • Where there have been significant adverse changes to the business during or after the reference period
  • Due to exceptional circumstances, an emergency or unforeseeable circumstances beyond the employer’s control
  • Where the average hours worked by the employee were affected by a temporary situation that no longer exists

In determining the 12 month reference period, a continuous period of employment immediately before the legislation is to be enacted on 4th March 2019 will be reckonable towards the 12 month reference period. Please visit Brightcontracts.ie for more information on the new Employment Bill which has been in the pipeline now for a number of years.

The Bill is being introduced to ‘improve the security of working hours for employees on insecure contracts and those working variable hours’, common in (but not exclusive to) service industries such as hospitality, tourism and retail. These industries often rely on flexibility in the employment contract and therefore the introduction of this new Bill will require them to take note.

BrightPay Payroll Software | Thesaurus Payroll Manager | Bright Contracts

Posted byJennie HusseyinEmployment ContractEmployment Update


Feb 2019

9

The P35 deadline is fast approaching

The P35 deadline is fast approaching, the deadline is February 15th. The deadline for an employer who pays and files electronically via Revenue Online Services (ROS) is extended to the 23rd of February.

Although PAYE Modernisation is now live, it is important for employers to remember that this end of year return is still required for the 2018 tax year. Failure to make a P35 return by this date may result in a fine.

With PAYE Modernisation, employers are required to send a real time payroll submission to Revenue each pay period. This submission is similar to the P35, and contains details of each of your employees, including PAYE, PRSI, USC and LPT. As Revenue will be receiving the periodic file submissions in real time, from 2019 onwards this end of year process for employers is no longer required. 2018 is the final year for which a P35 is required.

Please note, the deadline for issuing employees with P60s is also February 15th. Tax year 2018 is also the final year in which P60s will be issued to employees.

Help Documentation

To view our online documentation click on the links below:

Extended Customer Support Hours

This year, our support team have extended and Saturday opening hours until Saturday the 16th of February 2019.

Our opening hours for this period are as follows:

  • Monday to Thursday - 8 am to 7 pm
  • Friday - 8 am to 6 pm
  • Saturday - 9 am to 1 pm

Thesaurus Payroll Software | BrightPay Payroll Software

Posted byRachel HynesinPAYEPayroll


Feb 2019

5

How to avoid PAYE Modernisation mistakes

PAYE Modernisation is now fully operational and has brought many changes to the payroll process. Overall, it brings many benefits to all stakeholders involved - employers, employees and Revenue.

It is important that employers are aware of and understand their new real time reporting obligations. Revenue has strongly advised employers to review their payroll processes and systems to ensure that they meet the new PAYE Modernisation requirements.

Employers need to be aware that mistakes can be very costly. An employer is responsible for deducting the tax and paying over the liability to Revenue, and so non-compliance will result in interest to be paid by the employer. Employers who fail to comply can expect Revenue intervention with non-compliance penalties and fines.

The current penalty regime includes a fixed penalty of €4,000 for each breach of the PAYE legislation. It also includes a fixed penalty of €3,000 imposed on the company secretary for each breach. These penalties can be imposed on a per-item basis, so if you are even a mid-sized employer, these penalties can build up.

Download our free eBook for employers - Surviving PAYE Modernisation. In this guide, we discuss the key changes with PAYE Modernisation and what employers need to do to avoid non-compliance penalties from Revenue.

Download free guide

Interested in finding out more about PAYE Modernisation? Thesaurus Software and Revenue have teamed up for a new series of free PAYE Modernisation webinars. During the webinars, we will look at what has happened since PAYE Modernisation has gone live and what challenges businesses are facing.

Click here to book your place on one of our upcoming webinars.

Related Articles:

Posted byRachel HynesinPAYE Modernisation


Feb 2019

1

ROS digital certificates - why you need one ASAP

Fun fact: Ireland is considered 1st in the EU when it comes to paying taxes!! Yes, I was just as shocked as you are! 1st in the EU at talking the ear off you and definitely 1st in the world at having the almighty craic, but paying taxes? Gosh not only are we funny and friendly, we’re honest and hardworking too! We’re so into our taxes and payroll that we are completely revolutionizing the way PAYE is reported to Revenue starting in the new year. When I say ‘we’, I mean it was the Irish government.

Yes that’s right folks I’m talking about PAYE Modernisation, the biggest (and best) change to PAYE since its introduction back in 1960. While, not everyone will agree, PAYE Modernisation will most definitely be a good thing for employers and employees. But today I want to talk about a very important certificate. 

What are digital certificates? Revenue uses “digital certs” to allow business customers to electronically access their Revenue Online account and “sign and submit” their returns via the electronic channel (ROS). Essentially the process of electronically “signing and submitting” acts in lieu of a legal signature and ensures that the transactions and communications between business customers and Revenue cannot be repudiated at a later stage. It is also required by agents who wish to access online services for their clients. 

Not only is this quite nifty, it is super secure. We're talking pinky promise between two grown men secure, that the information is locked down! And this security has been credited with the success of the digital certificates, and is possibly one of the key factors contributing to us paying our taxes so well.

But Aoibheann, digital certs have been around for ages, why the sudden interest? What else is going to make a comeback, bootleg jeans? Well digital certs are now a hot topic thanks to the introduction of PAYE Modernisation which came into effect on January 1st 2019. I’ve talked before about how you should be using payroll software in order to utilise it effectively, but equally as important is downloading your ROS digital certificate. Without this digital cert the PAYE Modernisation features in your software won’t work. You need to be able to access the ROS servers directly from your payroll software and likewise for the payroll information to be able to upload seamlessly to ROS from your computer.

The digital cert may sound scary but Thesaurus Software have put together a step by step guide on how to save and reload your digital certificates. It’s so simple, you wouldn't even need to get one of your grandkids to it for you.

Well, what are you waiting for?  Get moving! So you can focus on real issues, like what to wear to bingo on Thursday.

 

Written by Aoibheann Byrne | BrightPay & Thesaurus Payroll

 

Related articles

Thesaurus Payroll Manager Bureau version and Agent ROS Digital certificates
Adding a Revenue Digital Certificate - Employers
Saving a ROS Digital Certificate on to your computer

Posted byAoibheann ByrneinPAYE ModernisationPayroll


Jan 2019

28

PAYE Modernisation is now live - but how do I comply?

By now, all employers in Ireland should know about Revenue’s new PAYE Modernisation legislation. This system came into effect on January 1st 2019 and brought with it a new and improved method of reporting PAYE information to Revenue.

PAYE Modernisation has brought many changes to the payroll process. With the new system, employers are required to send real time payroll submissions to Revenue containing details of their employees’ PAYE information. These submissions must be sent to Revenue on or before the date an employee is paid every pay period. In most cases, this means a file will be submitted either weekly or monthly.

What happens if I don’t comply?

Non-compliant employers can expect Revenue intervention with non-compliance penalties and fines. An employer is responsible for deducting the tax and paying over the liability to Revenue and so non-compliance will result in interest to be paid by the employer.

The current penalty regime includes a fixed penalty of €4,000 for each breach of the PAYE legislation. It also includes a fixed penalty of €3,000 imposed on the company secretary for each breach. These penalties can be imposed on a per-item basis, so if you are even a mid-sized employer, these penalties can build up.

Free eBook: Surviving PAYE Modernisation!

Download your free copy of our PAYE Modernisation guide for employers. In this guide, we discuss practical PAYE Modernisation tips that every employer needs to know. Make sure you avoid fines for non-compliance.

Download free guide

Find out more with our free PAYE Modernisation webinars

Revenue has teamed up with Thesaurus Software for a series of free PAYE Modernisation webinars. During the webinars, we will look at what has happened since PAYE Modernisation has gone live and what challenges businesses are facing. Click here to book your place on one of our upcoming webinars.

Thesaurus Payroll Software | BrightPay Payroll Software

Posted byRachel HynesinPAYE Modernisation


Jan 2019

24

Last chance to register! Free CPD accredited webinar with Thesaurus Software & Revenue

PAYE Modernisation, One Month On!! New Year, New Payroll Legislation

Thesaurus Software and Revenue have teamed up for another series of free PAYE Modernisation webinars featuring a brand new agenda. We will look at what has happened since PAYE Modernisation has gone live and the challenges businesses are facing.

The first webinar in the series takes place on January 30th and is CPD accredited for accountants. Due to the high level of interest, this webinar is almost booked out with just 50 places remaining. Book your place now to avoid disappointment.

The webinars are aimed at giving you an overview of how the new real time reporting system works, the benefits of this new system and how to make sure that your business is PAYE Modernisation compliant. We will peel back the PAYE Modernisation legislation to outline clearly how PAYE Modernisation affects the payroll process and what is expected from you in 2019 and going forward.

Register here | View extra dates added

Free PAYE Modernisation eBook:

Surviving PAYE Modernisation! What to do to comply

Download your free copy of BrightPay’s PAYE Modernisation guide for employers. In this guide, we discuss practical PAYE Modernisation tips that every employer needs to know.

Download free guide

Thesaurus Software & PAYE Modernisation

Thesaurus Software is the number one payroll software provider in Ireland with two different payroll packages to choose from - Thesaurus Payroll Manager and BrightPay. Both systems include full PAYE Modernisation functionality at no extra cost. We have worked closely with Revenue to ensure that both systems are fully compliant.

Our products are used to process the payroll for over 125,000 businesses across Ireland and the UK. BrightPay won the Payroll Software of the Year 2018 award at the Accounting Excellence awards. With a 99% customer satisfaction rate, our customers can rest assured that all required functionality is catered for.

We have made it easier than ever before to switch to BrightPay - You can import your payroll data from Sage, Collsoft, Big Red Book, and many others. 

Book a BrightPay demo | Watch short PAYE Modernisation video | Download 60 day free trial

Posted byRachel HynesinPAYE Modernisation