Please note that our EWSS upgrade is now available. This includes a July/August Sweepback utility. It is important that you ensure you have registered for EWSS using Manage Tax Registrations (under Other Services) in the main ROS screen. EWSS registrations cannot be backdated. The qualifying criteria for claiming EWSS can be found here.


Sep 2020

10

Remote Working Is Becoming The New Normal - What Does That Means For Payroll?

2020 has been a transformative year for most businesses. Many employers have had to take a long hard look at how they manage their employees and make significant changes in the wake of COVID-19 in order to adapt to what is quickly becoming the new normal. For a large proportion of these businesses, allowing employees to work remotely is playing a central role in that change. And this throws up some challenges.

Remote working isn’t a new phenomenon. Cloud innovations have made it possible for people to work from home for many years. However, most businesses have been reluctant to embrace this practice up until now. This is because, when employees are spread out, even the most basic tasks such as distributing payslips, applying for annual leave and internal communication can be more difficult.

Today, however, employers are finding themselves in a position where they must allow employees to work remotely and find clever solutions to these challenges. And Thesaurus Connect is one such solution that makes remote working easier for everyone.

How Does Remote Working Affect Payroll and HR?

You might not think that remote working has any impact on processing payroll, especially if you’re a small business with just one payroll administrator. But there are a number of ways that remote working can indirectly impact payroll. It also has numerous knock-on effects on human resources management which need to be addressed in order for a business to thrive.

Here are some examples of the payroll and HR challenges presented by remote working:

  • Distributing payslips manually can be more time-consuming, costly and less secure when employees are not located in the workplace, and instead payslips must be posted to their home addresses. 
  • Making sure that the payroll and any employee leave during that particular pay period are aligned can be tricky, especially if a number of different line managers and/or HR staff are operating from different locations. 
  • Checking that the information for the current pay period is accurate can be challenging with employers and managers working from home with often unreliable internet connections. 

Thesaurus Connect Makes Remote Working Easier

Thesaurus Connect is a cloud portal add-on to our payroll software. While the payroll software gives you everything you need to process your payroll, Connect offers a range of additional features that streamline your human resource management.

The features of Thesaurus Connect include:

  • An employee self-service app that’s compatible with both iOS and Android. On the app employees can apply for leave, view and edit their personal data, access a secure payslip library and view HR documents, all from their smartphone or tablet. 
  • An online employer dashboard. Because payroll information is stored in the cloud with Connect, employers can access their dashboard from their laptops at home. On this dashboard, employers can view a company calendar which displays all past and upcoming employee leave, upload and share documents with employees, and view any outstanding payments due to Revenue. The employer dashboard also shows notifications for any employee leave requests, or requests from the payroll processor. 
  • Secure cloud backups. With Thesaurus Connect, you don’t need to worry about safely storing your data. Thesaurus Connect prompts you to automatically back up the payroll data to the cloud each pay period. It keeps a chronological history of all backups so that you can restore previous versions if needed. This is a great step towards GDPR compliance for businesses who are trying to modernise their data protection practices. The cloud backup is also extremely useful for remote working because everything is stored and accessible via the cloud from any location.
  • Clever employee leave management. Employees can request leave directly from their smartphone app. This is beneficial to remote employees because it eliminates the need for employees to visit their line manager or human resources manager in order to fill out leave request paperwork. The request instantly appears as a notification on their manager’s online dashboard. From here, the manager can use the company calendar to see who else is on leave for the dates requested, and either approve or deny the leave request. A time-stamped log of all leave requests is maintained which is particularly useful when a number of different people are managing employee leave as all of the relevant parties can easily see who approved or denied a request, and when. 

Book Your Free Thesaurus Connect Demo Now

If your business is embracing remote working and trying to find ways to facilitate this new practice, then book your free Connect demo today and let our team of experts show you just how much easier remote working can be.

Posted bySarah TyrrellinBrightPay CloudPayroll Software


May 2020

12

How to introduce Thesaurus Connect to clients

Introducing a new service to your payroll clients isn’t always as simple as we’d like it to be. Yes, you know that it would be great for their business and maybe they do too, but it’s likely that they’ll still need some convincing to get them over the line and on board. So, here are 3 things to keep in mind when introducing Thesaurus Connect as a new payroll process.

What Does Your Client Need

Before you make your case to your clients, you need to be sure that you’re offering them the best service for their business. Every client is different in one way or another, and this means that a one-size-fits-all approach to their payroll just isn’t going to work. It’s also not going to give them confidence in your ability if they think you don’t understand their business, so doing your homework here will really pay off.

In order to get your client on board with your new payroll offering, it’s useful to think about what challenges they’re facing right now regarding payroll, and whether Thesaurus Connect is a right fit for them. Thesaurus Connect offers a whole range of additional HR benefits, so think about how these extras can save your clients time. Begin your introduction by showing your clients that they’re in safe hands because you fully understand their payroll challenges and you’ve got just the product to help them make their payroll processes even easier than it’s ever been before.

How Can You Provide Added Value

So now that you’ve established how Thesaurus Connect can modernise your client’s payroll process, it’s time to pitch the benefits to them. For most clients, this is a simple case of informing them about the HR features they may not have themselves including:

  • Client payroll portal
  • Payslip library
  • Employee payroll app
  • Annual leave management
  • HR document upload feature 
  • Automated payroll reports

You can also present Thesaurus Connect as a time saving opportunity by explaining to them that the cloud functionality frees them up to dedicate additional resources to other aspects of the business.

What’s The Bottom Line

Every client, whether big or small, is always trying to find new ways to cut costs, reduce administration and maximize profits (without cutting quality services). And in today’s climate, most businesses don’t have any choice in keeping their costs down as much as possible. So, one of the best ways you can sell your payroll services to your clients is by simply showing them just how cost effective it is.

Thesaurus Connect offers highly competitive pricing options where users are billed based on usage. The usage subscription model is based on the number of active employees in the billing month. The more clients you have the lower your cost per employee, which means you can pass the savings along to them. You can also find ways to make it even more tempting to your clients, such as offering them a free trial period, or a special deal if they refer a new client to your bureau. This is totally up to you, but don’t be afraid to be creative with how you cost this service.

Book a demo of Thesaurus Connect to see how you can help your clients with a new and improved payroll service offering.

Posted bySarah TyrrellinBrightPay Cloud


Nov 2019

19

Can the Cloud help you attract new staff?

The Cloud is the current buzz-word in technology. Employers in the know are reaping the benefits from its capabilities, including helping them attract and retain new staff.

Why is this important? Becoming an employer of choice has never been more important, especially as we are at near full employment. A quick search of any of the main job boards will show an abundance of available jobs. It’s a jobseeker’s market. The challenge for employers therefore is to attract and retain the best candidates. One way to attract and retain employees is to offer them something new, something edgy… a strong, feature-rich, cloud employee self-service system could be it.

Today’s world has gone online, everyone has social media accounts, we are all familiar with buying many of our goods and services online. This is particularly true for millenials (generally defined as those born between 1984 and 1999) who are are fast becoming the largest sector of our workforce. Understanding how to tap into their fast-paced expectations is crucial for business success.

Businesses who do not compete in this space run risks of being overlooked by prospective employees, millennials in particular. This is where employers should consider a cloud, employee self-service system. Offering online access to their annual leave calendar, their personal details, their employers details, all their HR documents and all of their payslips on their smartphones via a dedicated employee app is the smartest, most cost effective way to show your employees you are in the same digital space that they are.

Book a demo today to find out how your business can benefit from cloud self-service systems.

Thesaurus Payroll Software | BrightPay Payroll Software

Posted byJen McBrideinBrightPay Cloud


Nov 2019

12

Christmas & Connect…. How to get the most from your Connect this festive season!

  1. Plan in advance – we all know how crazy the festive period can be; leave requests, last minute plans and staff parties to name a few. Now is the time to start planning. Make sure your employees are using their Employee App to organise all their leave requests in one, easy to access place that you can access 24/7’.

  2. Get creative – Need to get the Christmas party menu choices sorted? Need to organise the Secret Santa? Use the document upload feature in Connect to take care all of it! 

  3. Stay engaged – It’s very easy for your employees to become distracted by all the craziness of Christmas and become switched off right at the busiest time of year for your business. Use Connect to send out flyers, links to motivational websites, targets and goals and company updates to keep your staff engaged and on top of their game.

  4. Say Thank You – Did you know that you can buy One4All gift cards directly from your Thesaurus Payroll Manager? Use Connect to let your employees know that you appreciate their hard work and that a One4All gift card is on the way! 

BrightPay Payroll Software | Thesaurus Payroll Software

Posted byJen McBrideinBrightPay Cloud


Aug 2019

27

More flexibility, more time: Payroll as a cloud service

Payroll processing has never exactly been the belle of the ball. Businesses disliked it because it’s onerous, while accountants loathe it because payroll has proven difficult to monetise. Not to mention, the work is complex and there are bountiful opportunities to mess it up.

But now, payroll is finally having a moment. Cloud portals have altered the landscape, unlocking new productivity and profits for businesses and accountants. Moving beyond the confines of the desktop and connecting payroll software to the cloud opens all sorts of new, exciting prospects.

The benefits of cloud allows constant and iterative improvements because software companies can offer added benefits and additional layers of access via the web, rather than through more traditional, unsecured methods like sending attachments via email. This formula for progress holds true for cloud payroll accessibility. Synching your payroll data to the cloud enables new features, fully supported by a remote access infrastructure for your clients that’s always improving the payroll process.

As for your clients and their employees, a cloud portal can act as an in-house HR system, streamlining many internal payroll administrative duties. For employees, there is just one login to view employee documents and a company noticeboard. Employers can upload documents such as employment contracts, staff handbooks, privacy policies, training manuals. The employer can decide whether the employee should have access to view the document or not, using it as a central location for everything to do with each individual employee.

Cloud integration updates your information in real time which is easily accessible at any time via any device with internet access. Whether it’s just checking something after hours, or enabling flexible online access to payroll information creates freedom. Cloud payroll portals are making it easier and cheaper to provide payroll services at scale for all of your clients. Drudge work is automated, it’s more collaborative, and a simple, intuitive online interface speeds up your work.

But the potential profits from online payroll platforms aren’t just about payroll itself. Time is money, as the old saying goes. Less work filling in boxes means more time spent on lucrative work such as advisory services, consulting and new business development. All throughout the accounting profession, we’ve seen that when firms cut the time spent on traditional services like bookkeeping, tax preparation and now payroll, they can then take on additional clients and projects, using the same number of staff.

More capacity, more time, more flexibility, more collaboration, more profits: the benefits of cloud automation and remote self-service portals will seep into every corner of your practice.

Book a Thesaurus Connect demo today to increase your profits from your payroll service.


BrightPay Payroll Software | Thesaurus Payroll Software

Posted byKaren BennettinBrightPay Cloud


Aug 2019

7

Save the trees: Instant Access to Payroll Data without any paper trail

We don’t get paychecks anymore, do we? The concept has been banished to TV shows set in the 1960s, where we see a down-on-their-luck salesman contemplate their paper cheque with sad resignation.

Outside of these cultural portrayals, we’ve all moved along to bank transfers. And yet, there’s still one hangover from the era of manual, paper led payroll: the payslip.

Many of us, despite receiving our pay electronically, will receive a paper payslip detailing precisely how much we’ve earned and the taxes we’ve paid. Often these slips will clutter on the employee’s desk, unsecured and aimless.

But how much can you innovate with the old fashioned payslip, anyhow? Quite a bit, actually. This resource heavy, old school process can be taken entirely online. All employee payslips can be securely stored and instantly accessible on Thesaurus Connect.

From here, individual employees can also access their HR documents such as their contract of employment through a personal self-service portal as and when they need it. That’s less legwork for you and a simple, well-organised process for the employee.

This can completely replace the more labour intensive process you have now. Payslips can be set up by the user to be automatically available on Thesaurus Connect with an email notification to employees, eliminating the need to email them or print it out to hand out, one-by-one manually.

But, of course, employers should still have the choice to do it their way. The business can always email, download or print payslips from Thesaurus Payroll Manager. Whichever way the client would prefer is fine, but it remains seamless for you, the accountant.

It’s all about what’s most comfortable. With 24/7 access to employee payslips and other payroll reports, missing payslips and confusion will be consigned to the past. No more manual processes, no more unnecessary legwork -- just the information when you need it, in one location, accessible from anywhere for the accountant, employer and employee.

And with Thesaurus Connect, the self-service process empowers the employee beyond payslips. The self-service portal is a powerful, multi-purpose cloud tool.

Employees can access their own personal leave calendar, request annual leave, view and change their contact information, access payslips and other payroll and employment-related documents. Clients can even give managers access to approve leave for their department and restrict access the other sensitive payroll information such as employee salaries. It’s payroll software with integrated cloud automation that’s about so much more than just pay.

Book a Thesaurus Connect demo today to see just how much time cloud automation and integration can save you.

BrightPay Payroll Software | Thesaurus Payroll Software

Posted byKaren BennettinBrightPay Cloud


Jul 2019

23

Using intelligent automation to streamline the payroll process

There’s a part in Joseph Heller’s classic novel Catch-22 where the character asks a military officer: “What do you do when it rains?" The captain answers the question frankly. "I get wet.” The captain’s resignation and simple acceptance echo the accountant’s attitude to admin. What else is there to do when processing payroll? Same as getting wet in the rain, payroll processing comes assigned with a burdensome bureaucracy.

Or does it? There are a lot of boxes to be ticked in the accounting profession. There are laws, statutes, regulations, each adding another bit of work to your already busy schedule. Indeed, the profession will never be without its share of bureaucracy and admin. But payroll doesn’t have to mean legwork and elbow grease. By using intelligent automation and the right system, you can cut out many of the repetitive (and plain tedious aspects) of payroll processing. Repetition becomes a thing of the past, too.

With Thesaurus Connect it couldn’t be simpler. Payroll reports are automatically synced to the online employer dashboard where users can log in and view payroll information from anywhere. This includes payslips, periodic reporting, P60s, and P45s.

But perhaps for payroll bureaus the most critical way you can reduce the admin burden is by devolving it, so it’s not all on you. Using the password protected self-service portal, your clients and their employees can login online to view their payroll data. For routine tasks, clients can help themselves. The more mundane aspects of payroll processing hum along in the background while you focus on the important stuff. All while maintaining complete control over the entire process.

So what do you do when it rains? You don’t have to get wet - and if you’re a payroll bureau, there’s a more straightforward, smarter way ahead. Admin doesn’t need to be a by-word for payroll, with Thesaurus Connect it can be a profitable, low touch service.

Book a demo today to find out how Thesaurus Connect can streamline your payroll processing.

Posted byKaren BennettinBrightPay Cloud


Jun 2019

18

5 ways Connect can help your business

In case you haven’t already heard, Thesaurus Connect is our exciting new add-on to Thesaurus Payroll Manager that introduces powerful new features such as a free self-service app for employees and a web based self-service dashboard for employers. It also includes a secure and user-friendly way to backup and restore your payroll data on your PC to and from the cloud.

  1. Security – Never lose your payroll data again. With Connect, you can safely and securely backup your payroll data to the cloud. Thesaurus Connect maintains a chronological history of your backups. You can restore or download any of the backups to your PC at any time. You can restore a backup onto your existing PC, or you can simply download a backup onto a new computer. 

  2. Productivity – Save time and man hours. Connect takes the hassle out of managing your HR duties. Track, approve and analyse your Leave Calendar anytime, anywhere. Issue, track & store employee documents and distribute them at the click of a mouse. The employee app allows your employees to view and download their own payslips, request leave and update their personal details without taking up their manager’s time. 

  3. Connectivity – Stay connected 24/7. Have instant access to all your vital payroll & HR information. You can access your employees annual leave calendars, upload documents for your employees, see your Revenue reports and much, much more. 

  4. Compliance – Don’t risk a €5,000 fine or a jail sentence! With the advent of GDPR, PAYE Modernisation and the recent changes in employment contract law, Connect is the best tool to help you stay compliant and up to date. 

  5. Peace of Mind – Thesaurus Connect is hosted by Microsoft Azure. It's fully encrypted, totally secure and completely GDPR compliant

Thesaurus Payroll Software | BrightPay Payroll Software

Posted byJen McBrideinAnnual LeaveBrightPay Cloud


Jun 2019

11

Top 6 Thesaurus Connect FAQ’s answered

1. What is the Cloud?

The cloud refers to software and services that run on the Internet, instead of locally on your computer. Cloud services can be accessed through a Web browser like Firefox or Google Chrome, and some companies (including Thesaurus!) offer dedicated mobile apps.

2. How do I do a back up to Connect?

To back up your employer file to Thesaurus Connect at any time, simply synchronise your Thesaurus Payroll Manager data to Thesaurus Connect. This can be done by:

  • Selecting Process Icon No. 9 or 'Connect > Synchronise Employer', followed by 'Click here to synchronise (upload) employer data'.

3. Can I still use my old back up system?

Of Course! There’s no limit to how many back ups of your data that you can do.

4. Is it safe?

Absolutely. All communication between Thesaurus Payroll Manager on your PC and the Thesaurus Connect servers is carried out on a safe channel with maximum security. As you or your employees browse the online dashboards, we use various methods to protect against things like data injection, authentication hacking, cross site scripting, exposure flaws, request forgery, and the many other types of vulnerabilities.

Thesaurus Connect is powered using the latest web technologies and hosted on Microsoft Azure for ultimate performance, reliability and scalability.

5. How do I allow my employees to access Connect?

  1. Within your Thesaurus Payroll Manager software, open the company you require.
  2. Go to 'Add/Amend Employees' and select the employee from the drop down menu.
  3. Under Personal Details, enter the employee's email address and a password of choice within 'Details for payslip emailing and/or Thesaurus Connect'.
  4. Tick to indicate the employee is to have access to Thesaurus Connect:



  5. Click 'Update' on completion.
  6. Now synchronise your employer to Thesaurus Connect for your changes to take effect via Process Icon No. 9 or 'Connect > Synchronise Employer'.

You are now ready to send invitation emails to your employees.

6. Does it matter how big or small my business is?

No, Connect has so many different features, from the secure back up to the ability to upload and distribute documents that all employers big or small will find it a must have tool for their business, now and in the future. 
 

Thesaurus Payroll Software | BrightPay Payroll Software

Posted byJen McBrideinBrightPay Cloud


Jun 2018

25

Thesaurus Software launch employee payroll smartphone app

In today’s fast paced environment employees want their payslips at their fingertips. Our cloud add-on Thesaurus Connect now offers an employee smartphone and tablet app for employees to access their payroll information on the go. The Thesaurus Connect app integrates with the Thesaurus payroll software application bringing a new level of efficiency and productivity to managers who manage the payroll, leave requests and HR activities. The employee app is available to download for free on any Android or iOS device.

Thesaurus Connect offers an online intuitive app, providing employees with the following benefits:

  • Manage and access payroll information on the go
  • View and download current and historic payslips
  • Update and edit personal contact details
  • Submit annual leave and unpaid leave requests 
  • Access an employee leave calendar 
  • Store and access HR documents (eg. company newsletters and contracts of employment)
  • Access the Thesaurus Connect employee smartphone & tablet app

Thesaurus developed the employee payroll app to improve the payroll processing for accountants, employers and employees. The Thesaurus Connect app increases the level of accessibility that employees have to their payroll data while providing innovative features that reduces the overall administrative HR processing time and general payroll related enquiries.

Benefits for Accountants / Payroll Bureaus

Payroll bureaus can now automate the distribution of payslips and eliminate the need to print or email payslips to employees. Employees no longer need to contact their payroll bureaus when they need 6 months worth of past payslips when applying for a mortgage or loan. The leave management tool reduces back and forth correspondence between you and your client. All leave requests can now be managed by your client and will automatically be updated to the employee’s calendar in Connect, if approved. Under the GDPR, it is recommended that you provide individuals with a remote self-service system. Thesaurus Connect offers an additional layer of security while providing a self-service app, helping bureaus work towards GDPR compliance.

Benefits for Employers / Payroll Clients

Employers can offer their employees a self-service app offering full transparency when accessing payslips and other personal information. The annual leave management tool allows employers or HR managers to seamlessly process leave requests with changes updating on the employee’s calendar on their online portal.. The employer portal provides an overview of all employee leave in the company-wide leave calendar, ensuring that employers have adequate cover at peak times. The smartphone and tablet app allows employees to seamlessly connect and interact with employers and HR managers, cutting down on employee queries, making it a valuable time-saving tool.

Benefits for Employees

The employee payroll app provides a better control process, improved efficiency and an online platform for your team to manage their payroll information and personal contact details. Employees have instant access to their payroll information including payslips, an employee calendar and an annual leave request facility. Employees can also view their HR documents such as their contract of employment and employee handbooks. The Thesaurus Connect app offers enhanced GDPR security for the employee’s personal payroll data. Thesaurus Connect is powered using the latest web technologies and hosted on Microsoft Azure for ultimate performance, reliability and scalability.

Click here for a full list of employee app features.

Related Articles:

Thesaurus Payroll Software | BrightPay Payroll Software

Posted byKaren BennettinBrightPay CloudEmployee Self Service