Backup data files

It is very important to take a backup to an external drive in order to protect your payroll. Taking a backup to an external drive ensures that your payroll is saved elsewhere and can be used to reinstate your payroll if you have a PC breakdown or crash.
We strongly recommend NOT taking a backup to the C: drive as this does NOT protect your payroll software.
 
To access this utility go to File > Backup Data Files >
 
To back up to an external directory
 
  • The company you are updating will automatically be highlighted
  • Select location to backup payroll files i.e. memory stick, network drive, etc.
  • Click Backup
  • Click OK
 
To backup to a CD
 
  • The company you are updating will automatically be highlighted
  • Click on "Backup to CD or DVD"
  • A message will appear to say the backup has been copied to your CD folder. If you have a re-writeable CD drive, a small bubble will appear at the bottom right of your screen to say that, "you have files waiting to be written to your CD".
  • Click on this bubble, you will see the backup file will be shown in the format of Company Name, payroll backup, year and will be a zip file, e.g. "ABC Limited payroll backup 15.zip"
  • Highlight the backup file
  • From the File menu click, write these files to a CD.
 
To backup to an Internet FTP File
 
  • The company you are updating will automatically be highlighted
  • Select location to backup payroll files i.e. memory stick, network drive etc.
  • Click Backup
  • Click OK
  • Click FTP on the backup screen
  • Enter the Remote address (location of internet address, i.e. www.anywhere.com)
  • Enter the Remote folder (folder set up within the address, specifically for backups, i.e. Backup)
  • Enter the User name
  • Enter the Password
  • Tick the box if the Transfer you are making is Passive
  • Enter the Port number being used to Transfer the file
  • Click Upload
 
 
DROPBOX
 
Dropbox is an  application which installs a Dropbox folder locally but synchronises with an online version of the same folder allowing users to access the contents of the folder anywhere from any PC, Laptop, IPad, Smartphone, etc.
 
This feature will be advantageous to users as they will be able to store company data files remotely in a secure online environment which allows them to access these files anywhere.  It will also allow the owner of the folder to share access to subfolders with other users.
 
The following link explains the main features http://www.dropbox.com/features
 
To back up to Dropbox simply click on the dedicated instruction on the backup screen and the location of your Dropbox directory will automatically be detected.

Need help? Support is available at 01 8352074 or support@thesaurus.ie.

GeneralGlossary of TermsPayroll DeductionsGetting startedImporting from previous yearCompanyAdd/ Amend EmployeesNotifying ROS of new employeesProcessing PayrollBank FilesReportsP30sProcessing LeaversBenefit in KindIllness BenefitMaternity BenefitPaternity BenefitPensionsReversing the PayrollBackup and RestoreYear endCSOHolidaysLeave EntitlementsLegalTransferring Payroll Manager from one PC to anotherThesaurus Cloud