Payroll Preview - Quick Edit

IT IS IMPORTANT TO READ THE FOLLOWING SCREEN CAREFULLY BEFORE PROCEEDING. CHOOSE THE PAYMENT METHOD RELEVANT TO YOUR EMPLOYEE.

CHOOSE THE PAYMENT INPUT METHOD MOST SUITABLE FOR YOU AND YOUR EMPLOYEES  

Quick Edit

This utility allows you to amend an employee's pay details, additions & deductions and tax status within one screen.  It facilitates fast, effective processing of Gross to Net payroll. Illness Benefit, however, can NOT be entered in this utility - Go to Payslips > Weekly/Monthly Input > Illness Benefit 

Quick Edit facilitates fast, effective processing of Gross to Net payroll. Payroll can be entered by the hour or by basic rate.

 

To access this utility go to Process ICON no. 3 OR Payslips > Payroll Preview/Quick Edit

 

STEP 1 - INPUT/AMEND PAY DETAILS FOR EACH EMPLOYEE 

  • Identify the employees' who need to be amended
  • Double click on the employee's Gross or Net Pay to open the Quick Edit section
  • Amend employee's pay details, additions & deductions & tax status if applicable
  • Click OK to save amendments
  • Repeat this step for all employees whose pay details need to be amended
  • When all amendments have been made and Payroll Preview is correct - Click Process

 

STEP 2 - UPDATE PAYSLIPS
 
Before proceeding, it is important to ensure that the payroll details entered for each employee are correct. This utility will process those payments.
 
  • Enter Payment date
  • Click Update
 
 
STEP 3 - BACK-UP DATA FILES
 
It is very important to take a backup to an external drive in order to protect your payroll. Taking a backup to an external drive ensures that your payroll is saved elsewhere and can be used to reinstate your payroll if you have PC breakdown or crash.
We strongly recommend NOT taking a backup to the C: drive as this does NOT protect your payroll software.
 
  • Select location to backup payroll files i.e. memory stick, network drive etc.
  • Click backup

 

STEP 4 - PRINT PAYSLIPS

 

Click the down arrow and choose the payslip type you wish to use 

2 per page high resolution

This is the most popular payslip type. This colour payslip prints onto blank A4 paper or to preprinted laser payslips supplied by Thesaurus Software.

2 per page low resolution

This black & white payslip prints onto blank A4 paper or to pre-printed laser payslips supplied by Thesaurus Software.

Cheque & Payslip

This requires out-sourced pre-printed stationery and prints a cheque at the top of the page and the payslip at the bottom.  

Payslip & Cheque

This requires out-sourced pre-printed stationery and prints a cheque at the bottom of the page and a payslip at the top. 

Print to HTML file

This utility exports payslips to a html file which you can email as a total file (htmlpayslips.html) or to each individual employee (employee's name.html). The email recipient may print the payslip using their internet browser.

Laser Security Payslip

This requires  Pre-Printed Stationery and prints a payslip which converts into a sealed window envelope, showing the employee's name and address in the window. These payslips are provided by Thesaurus Software, please check our website for more details - www.thesaurus.ie

Email payslips

A new feature allows the easy email of payslips to employees seamlessly directly from the payroll to the employee.

This email facility does not use your own Email account to send these payslips, they are sent directly via the Thesaurus server, without the requirement for the sender to access their email account.

Therefore a list of emailed payslips is not created, for this reason the employer should add their email address to their company details to whom a copy of each emailed payslip will be sent.

To set up this carbon copy (cc) email address go to

File> Amend Company Details>

Enter the email address, this can be amended at any time.

To set up the email address of an employee to which the payslip will be emailed go to

Employees> Add/Amend Employees>

Select the employee

Enter the email address to which the employees payslip will be emailed.

Enter a password agreed with the employee in order to secure the payslip upon delivery. 

  • If you would like to print payslips by department - click the down arrow to select relevant department
  • Click Select All
  • Click Print

 

PRINT EMPLOYEE PAYSLIP HISTORY

 

If you wish to print payslip history for an employee: 

  • Select payslip type - you can chose either 2 per page high resolution or 2 per page low resolution
  • Highlight Employee name
  • Click Print Employee History
  • Indicate the period you wish to print from, payslips will print from the period indicated to the most recent period processed

 

 

Need help? Support is available at 01 8352074 or support@thesaurus.ie.

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