Weekly Input

IT IS IMPORTANT TO READ THE FOLLOWING SCREEN CAREFULLY BEFORE PROCEEDING.

 

IMPORTANT NOTES

 

GROSS TO NET PAYMENTS

Weekly, monthly and fortnightly gross to net payments can be processed through 2 sections of the payroll software. Simply choose the option you prefer.

 

Weekly/Monthly/Fortnightly Input

This utility allows you to amend an employee's pay details, additions & deductions, Holiday Pay, Illness Benefit etc. Once amendments have been made you can click Update and view a preview of the employee's payslip. The employee's Tax Status can NOT be amended in this utility - Go to Employees > Add/Amend Employees > select employee > amend tax status in Revenue Details

 

Quick Edit

This utility allows you to amend an employee's pay details, additions & deductions and tax status within one screen. It facilitates fast, effective processing of Gross to Net payroll. Illness Benefit, however, can NOT be entered in this utility Go to Payslips > Weekly/Monthly Input > Illness Benefit>

 

WEEKLY INPUT

 

To access this utility go to Process ICON no. 2 OR Payslips > Weekly Input

 

STEP 1 - INPUT/AMEND PAY DETAILS FOR EACH EMPLOYEE

 

PAY DETAILS 

  • Select Employee's Name
  • If you wish to enter payments by department, select Department Name
  • If an employee is paid by the hour, please ensure the hourly rate (amend if necessary) is correct then enter the following:

            Standard Hours

            Time & a half if applicable

            Time & a third if applicable

            Double time if applicable

            Overtime - Enter description, overtime rate & number of hrs worked if applicable

  • If an employee is paid a weekly basic, ensure basic pay entered is correct
  • If you wish to enter a note on the employee's payslip, enter note now in the box provided
  • Click Additions and/or Deductions tab to input or amend Additions and/or Deductions for an employee OR Update file if there are no further amendments

 

ADDITIONS & DEDUCTIONS

 

Input or amend additions and/or deductions

 

Taxable Additions (Commission, bonus etc)

  • Enter Description of Taxable Addition i.e. commission, back dated pay etc.
  • Enter Amount
  • If this is a once off addition, remember to revert amount entered to zero in the next pay period.

 

Non-Taxable Additions (Subsistence, Mileage etc)

  • Enter Description of the Non-Taxable Addition i.e. subsistence, mileage etc.
  • Enter Amount

 

Allowable deductions (Pensions)
 
  • Enter Amount for employee's contribution in the box provided
  • Enter Amount for employer's contribution in the box provided

            

Please Note: If you wish to enter a percentage pension, AVC (Additional Voluntary Contribution) - Go to Employees > Add/Amend employee details > Deductions

 

Non Allowable Deductions (union fees, loan etc)

  • Enter Description of Non allowable deduction i.e. union fees, loan etc.
  • Enter Amount
  • Click Illness Benefit tab to input or amend Illness Benefit Pay for an employee OR Update File if there are no further amendments.

ILLNESS BENEFIT

It is recommended to click F1 for help with this section

 

Illness Benefit need only be completed if the employee is out sick and qualifies for Illness Benefit from the Dept. of Social Protection.  Employers should assume all employees out more than six consecutive days qualify for the full rate of Illness Benefit.

Enter the information required to account for Illness Benefit: 

  • Tick if the employee is on sick leave for more than 6 days
  • Tick if you are paying the employee while on sick leave (if applicable)
  • Enter the amount of Illness Benefit the employee qualifies for in this pay period
  • Tick if you, the employer, are receiving the Illness Benefit either directly from the DSP or indirectly from the employee.

See Illness Benefit Help option for more information

 
STEP 2 - PAYROLL PREVIEW
 
Before processing pay details entered, it is important to preview the payroll for the pay period.
 
  • Click Payslips
  • Click Payroll Preview/Quick Edit
  • Check each employee's pay details carefully to ensure they are correct
  • ** beside an employee's name, indicates that the employee's pay details are different from the previous pay period
  • Click Close when check is complete
 
STEP 3 - UPDATE PAYSLIPS
 
Before proceeding, it is important to ensure that the payroll details entered for each employee are correct. This utility will process those payments.

 

  • Click Payslips
  • Click Update payslips
  • Enter Payment date
  • Click Update
 
STEP 4 - BACK-UP DATA FILES
 
It is very important to take a backup to an external drive in order to protect your payroll. Taking a backup to an external drive ensures that your payroll is saved elsewhere and can be used to reinstate your payroll if you have PC breakdown or crash.
 
We strongly recommend NOT taking a backup to the C: drive as this does NOT protect your payroll software.
 
  • Select location to backup payroll files i.e. memory stick, network drive etc.
  • Click backup

 

STEP 5 - PRINT PAYSLIPS

 

Click the down arrow and choose the payslip type you wish to use:

 

2 per page high resolution

This is the most popular payslip type. This colour payslip prints onto blank A4 paper or to pre-printed laser payslips supplied by Thesaurus Software.

2 per page low resolution

This black & white payslip prints onto blank A4 paper or to pre-printed laser payslips supplied by Thesaurus Software.

Cheque & Payslip

This requires out-sourced Pre-Printed Stationery and prints a cheque at the top of the page and the payslip at the bottom.  

Payslip & Cheque

This requires out-sourced Pre-Printed Stationery and prints a cheque at the bottom of the page and a payslip at the top. 

Print to HTML file

This utility exports payslips to a html file which you can email as a total file (htmlslip.html) or to each individual employee (employee's name.html). The email recipient may print the payslip using their internet browser.

Laser Security Payslip

This requires pre-printed stationery and prints a payslip which converts into a sealed window envelope, showing the employee's name and address in the window. These payslips are provided by Thesaurus Software, please check our website for more detail - www.thesaurus.ie 

Email payslips

This feature allows the seamless email of payslips to employees directly from the payroll to the employee.

This email facility does not use your own Email account to send these payslips, they are sent directly via the Thesaurus server, without the requirement for the sender to access their email account.

Therefore a list of emailed payslips is not created, for this reason the employer should add their email address to their company details to whom a copy of each emailed payslip will be sent. 

To set up this carbon copy (cc) email address go to:

File> Amend Company Details>

Enter the email address, this can be amended at any time.

To set up the email address of an employee to which the payslip will be emailed go to

Employees> Add/Amend Employees>

Select the employee

Enter the email address to which the employees payslip will be emailed.

Enter a password agreed with the employee in order to secure the payslip upon delivery.

 

  • If you would like to print/email payslips by department - click the down arrow to select relevant department
  • Click Select All
  • Click Print

 

PRINT EMPLOYEE PAYSLIP HISTORY

 

If you wish to print payslip history for an employee: 

  • Select payslip type - you can chose either 2 per page high resolution or 2 per page low resolution
  • Highlight Employee name
  • Click Print Employee History
  • Indicate the period you wish to print from, payslips will print from the period indicated to the most recent period processed

 

 

Need help? Support is available at 01 8352074 or support@thesaurus.ie.

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