Importing an Audit File
AN AUDIT FILE IS A FILE THAT CAN BE CREATED BY YOUR ACCOUNTANT/ FINANCIAL ADVISOR WHEN YOUR YEAR-END / MANAGEMENT ACCOUNTS HAVE BEEN FINALISED AND SIGNED OFF.
THIS FILE CONTAINS THE JOURNALS THAT HAVE BEEN ENTERED SINCE GIVING YOUR BACKUP TO YOUR ACCOUNTANT/ FINANCIAL ADVISOR.
THE PURPOSE OF THE AUDIT FILE FACILITY IS TO ALLOW YOU AND THE ACCOUNTANT TO WORK INDEPENDENT OF EACH OTHER.
FOR ANY ADJUSTMENTS THAT ARE MADE THE ACCOUNTANT CAN PREPARE AN EXPORT OF ADJUSTMENTS ONLY SO THAT THE USER DOES NOT HAVE TO RESTORE A BACK UP OF COMPLETE DATA WHICH WOULD OVERWRITE ANY DATA ENTERED BY THE CLIENT IN THE MEANTIME.
The Export file can be imported into your Thesaurus Accounts without affecting the transactions the accounts clerk has entered in the interim.
When your Accountant/Financial Advisor is finished finalising your accounts he/she will create an Export file of the adjustments which you will Import.
To Import the file of adjustments:
ACCOUNTS PRODUCTION > AUDIT FILE (JOURNALS ONLY) > IMPORT AN AUDIT EXPORT FILE
- Browse to the location of the adjustment file which is called "Export.dat"
All adjustments will be listed on screen.
- Print (to have a hard copy of the imported adjustments for your files).
- Click on "Import" and the adjustments will be processed within your accounts.