Allocating Supplier Payments

 

THE PROCESS OF ALLOCATING SUPPLIER PAYMENTS IS THE MATCHING OF A PAYMENT MADE TO A SUPPLIER AGAINST THE RELEVANT SUPPLIER PURCHASE INVOICE RECEIVED TO FLAG AS PAID. 
 
THIS IS NOT A COMPULSORY PROCEDURE AND IS OPTIONAL TO THE USER.
 
THE PROCESS OF ALLOCATING PAYMENTS AGAINST PURCHASE INVOICES DOES NOT ALTER ANY SUPPLIER BALANCES IT IS MERELY GOOD MANAGEMENT OF THE CREDITORS LEDGER.
 
 

TOOLS > ALLOCATIONS> SUPPLIER PAYMENTS

 
 
Supplier
 
Select Supplier name from the drop down menu
 
 
Payment to allocate
 
Double click on the payment (pending, should appear in the box beside the payment amount)
 
 
Purchase Invoice
 
Double click on the Invoice – The amount pending will now appear against the invoice
 
Update
 
Click update to complete the allocation / match of the payment against the invoice.
 
 
NOTE: IF YOU WANT TO REVERSE ALL ALLOCATIONS ON A SUPPLIER ACCOUNT, SELECT PURGE AND THEN YES TO COMPLETE THE PURGE.
 
PLEASE NOTE THAT THIS WILL REVERSE ALL ALLOCATIONS REGARDLESS OF DATE.
 
TO REVERSE SPECIFIC ALLOCATED PAYMENT SEE REVERSE SUPPLIER ALLOCATIONS.

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