Sales - Reverse Batch Entry / Credit Note

 

SALES BATCH ENTRY OPTION IS TO RECORD SALES TO CUSTOMERS WITHOUT THE NEED TO PRODUCE AN ACTUAL INVOICE.
 
TO REVERSE A PREVIOUSLY ENTERED SALES BATCH ENTRY ENTERED TRANSACTION OR TO RAISE A CREDIT NOTE AGAINST A PREVIOUS TRANSACTION SIMPLY RETURN TO THE ORIGINAL BATCH ENTRY TRANSACTION SCREEN AND ENTER A MINUS AMOUNT AGAINST THE APPROPRIATE ACCOUNTS.
 
 

SALES > BATCH ENTRY

                                                                        
 

Reference                                                              

 
This will be the original sales invoice number / credit reference.
 
 

Date                                                                                                

 
Date of original sale / credit.
 
 

Customer                                                               

 
Select the Customer name from the list of Customers (F2) to which the original sale related to that you are reversing.
 
 

Narrative

 

The Narrative field is an optional entry which may be used to give extra explanation or identify further the purpose of the reverse entry / credit. It would be advisable to use this field to reference the original batch entry sale transaction that you are reversing / raising credit for.

 
 

Nominal Account                                      

 
Select the same original sales account to which the original sale was posted.
 
 

F5                                                                                       

 

The F5 function key will display a historical breakdown of the transactions on the Customer account (N.B. excluding any transactions within the current live batch as such entries have not been posted).  This will help identify the original sales account to which the original sale was posted which should be selected for this transaction entry.

 
 

Amount                                                                  

 
Enter the Gross amount (bottom line figure inclusive of VAT) as a MINUS figure.
 
 

VAT Rate

 
The VAT rate is automatically linked to the appropriate sales account used, e.g. is you choose "sales at standard rate" then a VAT rate of 23% will automatically be linked to the sale.  If you require a different VAT rate to be applied to the sale transaction entry then you more than likely require to change the nominal account applied. 
 
 

Post Entries

 
Select "Post Entries" to process the transactions once the batch is complete.

Need help? Support is available at 01 8352074 or support@thesaurus.ie.

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