Sales - Reverse Batch Entry / Credit Note
SALES BATCH ENTRY OPTION IS TO RECORD SALES TO CUSTOMERS WITHOUT THE NEED TO PRODUCE AN ACTUAL INVOICE.
TO REVERSE A PREVIOUSLY ENTERED SALES BATCH ENTRY ENTERED TRANSACTION OR TO RAISE A CREDIT NOTE AGAINST A PREVIOUS TRANSACTION SIMPLY RETURN TO THE ORIGINAL BATCH ENTRY TRANSACTION SCREEN AND ENTER A MINUS AMOUNT AGAINST THE APPROPRIATE ACCOUNTS.
SALES > BATCH ENTRY
This will be the original sales invoice number / credit reference.
Date of original sale / credit.
Select the Customer name from the list of Customers (F2) to which the original sale related to that you are reversing.
The Narrative field is an optional entry which may be used to give extra explanation or identify further the purpose of the reverse entry / credit. It would be advisable to use this field to reference the original batch entry sale transaction that you are reversing / raising credit for.
Select the same original sales account to which the original sale was posted.
The F5 function key will display a historical breakdown of the transactions on the Customer account (N.B. excluding any transactions within the current live batch as such entries have not been posted). This will help identify the original sales account to which the original sale was posted which should be selected for this transaction entry.
Enter the Gross amount (bottom line figure inclusive of VAT) as a MINUS figure.
The VAT rate is automatically linked to the appropriate sales account used, e.g. is you choose "sales at low rate" then a VAT rate of 13.5% will automatically be linked to the sale. If you require a different VAT rate to be applied to the sale transaction entry then you more than likely require to change the nominal account applied.
Select "Post Entries" to process the transactions once the batch is complete.