The Supplier listing maintained within Thesaurus Accounts is maintained in alphabetical order. No account numbers are assigned to Supplier accounts. Therefore the user must determine the appropriate method of recording Supplier names and adhere to it going forward, it is advisable that the Supplier names would be recorded as they appear on the purchase invoices received from that Supplier.
The Supplier name will be added to the Supplier listing in the exact manner in which it is entered and sorted alphabetically.
Enter the Supplier Name
Enter the Supplier mailing address (this will then print on the remittance advice)
Enter the Contact name of the appropriate individual within the Supplier's accounts department to whom to direct invoice/ statement/ account queries to.
Enter the Fax/ Email details of the Supplier
You may also record a comment here in relation to the specific Supplier account, this may relate to credit terms etc.
Enter the Supplier's Sort Code and Bank Account Number if you wish to pay the Supplier electronically using Solutions Plus
Click Update to save the Supplier record
Please Note: you need only set up the Supplier listing for whom Supplier opening balances exist as at the Opening Balance date and for which you need to enter an Opening Balance. All other Suppliers can be set up as you are entering Purchase Invoices.
It is advisable to enter a contact name and phone number for each Supplier account as these details flow through to the Aged Creditors Report / Aged Supplier listing which will aid any queries or copy invoice requests to be directed to the Supplier when reconciling Supplier statements to your accounts.
The Aged Creditors Report / Aged Supplier Listing gives a report listing of all the Supplier accounts with the closing balances as at the user specified date.
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