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Client Payroll Entry & Payroll Approval (Exclusive to BrightPay Connect)

With BrightPay Connect, bureau users can securely send payroll entry requests and payroll approval requests to their clients, changing the way payroll bureaus interact and communicate with clients.

Ultimately, your clients become jointly accountable for ensuring the payroll information is 100% correct before the payroll is finalised, thereby protecting you as a bureau and protecting your clients.
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Note: This feature is not available with Thesaurus Connect. It is exclusive to BrightPay Connect.

bureau dashboard 

 

Payroll Entry Requests (Exclusive to BrightPay Connect)

The Payroll Entry Request allows clients to easily and securely enter their employee’s hours on their BrightPay Connect employer dashboard, saving bureaus hours of administrative time. Additions and deductions that have been set up by the bureau in the payroll software can also be selected by the employer. All of the information included in the Payroll Entry Request (payments, additions, deductions and new starters) will seamlessly flow through to the bureau’s portal, ready for payroll processing.

Clients also have the ability to add new starters though the payroll entry feature. The client can enter new employee or starter details on the Payroll Entry Request, including name, address, date of birth, email address, phone number and PPS number. Once the Payroll Entry Request has been submitted by the employer and checked by the bureau, the new employee's details will be automatically downloaded and added to BrightPay payroll software on the bureaus PC.

Payroll Approval Requests (Exclusive to BrightPay Connect)

The Payroll Approval Request allows bureau users to securely send their clients a payroll summary before the payroll is finalised. Clients can then review and authorise the payroll details for the pay period through their online employer dashboard. Ultimately, your client will be accountable for ensuring the payroll information is 100% correct before the payroll is finalised.

Additionally, there is an audit trail of the requests being approved by the client. The audit trail includes each of the steps taken by your client and includes payroll files approved and submitted by the client. 

Key Features


Automation


The automation will eliminate the email document exchange between you and your client providing a more secure and accurate recording of the timesheets and hours. Payroll information input by the client will be accurately recorded and synced back to the client payroll file.


Fast Data Entry


Payroll clients can simply input the hours for each employee eliminating re-entering the same data on the bureau side. Employee hours are added quickly and easily by your client saving hours of administrative time each pay period.



Client Data Validation


As the client authorises and confirms the Payroll Approval Request there will be less edits to make to the payroll. Bureaus benefit from this as the actual onus for the information to be correct rests with the client.



Increased Transparency


Your payroll client will have full control over entering the employee hours and verifying the payroll details before the data is processed. Clients can review and resubmit the Payroll Approval Request with comments before the payroll is finalised.


Increased Bureau Control


Bureaus have full control of the payroll data before it is finalised as you can review or amend all information before synchronising the data back to BrightPay payroll software. This timesheet upload process is ideal for client data verification and increased accuracy.


Seamless Integration 


The timesheet portal connects directly to the employer file on the BrightPay payroll software so the transfer of information is automatic and immediate. Payroll details from the Payroll Entry Request can be automatically downloaded to the BrightPay employer file on the desktop application.


Audit Trail


There is an audit trail available for bureau users. The audit trail includes each of the steps taken by your client and includes payroll files approved and submitted by the client. Bureaus can view outstanding requests, files awaiting approval, completed approvals or files ready to be downloaded to BrightPay employer file.


GDPR Security 


The BrightPay Connect service is a web based application hosted on the Microsoft Azure platform. All data transmitted to and from the cloud service is secured using SSL over HTTPS. This includes data sent via web browsers and data sent from payroll applications.


Bureau Benefits

The payroll entry and approval integrate directly with BrightPay Payroll, meaning the transfer of data is automatic and immediate.

The process allows payroll clients to view and check the payroll summary before the payroll is actually finalised. As the payroll data checks and approval are conducted by the payroll client themselves, this will result in increased accuracy and a reduced need to make edits after the payroll has been finalised.

The client payroll entry and payroll approval features are built to seamlessly work together. However, both features can also be used as standalone functions, i.e. the bureau may only wish to use the payroll entry feature enabling their clients to upload timesheets and employee hours.

GDPR Compliant

These features also offer an additional layer of GDPR protection for your clients’ payroll information.

  • Confidential employee information will be exchanged between you and your client through a secure portal, reducing the need for emails containing sensitive personal information.
  • It eliminates the need for bureaus to manually re-enter the employee data into the payroll software, reducing possible errors of manual data entry.
  • Payroll bureaus will have full control over the data, while their clients will have full ownership of the data verification and approval before finalising.
  • Access to BrightPay Connect is protected by username and password with role and permission based access for each user.

What customers are saying about Client Payroll Entry & Approval