IMPORTANT - An upgrade to our software to cater for the Temporary Covid-19 Wage Subsidy Scheme is now available. 

Our support lines our extremely busy as a result of the subsidy scheme being administered through payroll. Our Covid-19 help documentation will generally answer your query.

Also, please note that all of our staff are working from home and may be answering your call in a sometimes chaotic home environment. Please be patient with us.


Mar 2020

19

Local Property Tax (LPT) – Payment Date Deferred

In a move designed to ease cash flow pressure on property owners amid the Coronavirus outbreak, Revenue has announced it is deferring the collection of Local Property Tax (LPT) for those paying by Annual Debit Instruction or Single Debit Authority payment.

These payments were due on 21st March 2020, the deduction date will change to 21st May 2020.

Property owners who have opted to make a payment by Annual Debit Instruction or Single Debit Authority do not need to advise Revenue or take any action. The payment date will automatically change to 21st May 2020.

Details can be found here.

Posted byAudrey MooneyinLPT


Mar 2020

19

Putting staff on layoff

As the country tries to get to grips with the Covid-19 pandemic and companies are struggling with temporarily closing their business and laying-off staff, here are some key things you need to know about layoff.

Layoff or redundancy?

As a result of the recent business closures, many employees have been layed-off. Layoff is a temporary measure, whereby the individual is still an employee of the company but they are not receiving any remuneration for the duration of the layoff. Normally, once the situation that led to the layoff is over, the employee will return to their previous role on the same terms and conditions, their length of service will not be impacted by the layoff. In the current situation, it is hoped that many business will be able to re-engage their staff once the current emergency situation eases.

Redundancy on the other hand occurs when the employee loses their job permanently, due to a business closure or a reduction in work levels. Where a layoff situation lasts for an extended period of time, an employee may claim statutory redundancy. Currently, where a layoff situation continues for 4 weeks or more, or for 6 weeks in the last 13 weeks, an employee may claim statutory redundancy. Some experts, say this period may be extended given the current situation.

Other Layoff Considerations

  • Employers should give employees notice in writing that they will be put on layoff, although no time period is specified
  • Notice can be given using form RP9
  • Generally, in order to layoff an employee there should be a layoff clause in the contract of employment or it should be custom and practice in the company. It is imagined that flexibility will be shown at this exceptional time, if neither of these exist. However some employers may consider:
    1. including a layoff clause in the agreed terms of employment on a temporary basis,
    2. getting some form of confirmation, signature or email, from the employee to the layoff.

We have drafted a sample letter to notify staff that they are being placed on layoff. This is for guidance only.

The Government have introduced a special Covid-19 Pandemic Unemployment Payment, paid at a flat rate of €203 per week for a 6 week period.

Employers can pay this €203 direct to the laid off employee and claim a refund from Revenue. Click here for further details. 

Posted byLaura MurphyinCoronavirus


Feb 2020

25

Goodbye P60s, hello the future of PAYE!

As we all know, the Revenue Commissioners has spent the past two years preparing what has been hailed the most substantial reform of the Pay As You Earn (PAYE) system since its introduction way back when in 1960. This process has been coined ‘PAYE Modernisation’ and is exactly what it says on the tin as it is has allowed Ireland's PAYE system to adapt to modern working patterns and modern problems.

This has meant that since January 1st 2019, employers have been reporting employees’ pay and statutory deductions to Revenue in real-time, aka every time they have been paid. But where are we now? How is PAYE Modernisation doing?

PAYE Modernisation so far has been a success with a reported uptake of 90% of all employees whose payroll information has been submitted to Revenue. No, that wasn’t a typo - that’s 90%!!

This massive success has meant that PAYE Modernisation is working exactly how it was supposed to and has enabled Revenue to provide extended online services to taxpayers. It also means that a lot of the paperwork associated with income tax is no more. Yes, that’s right, P45s and P60s are now a thing of the past! Now that deductions and tax information are reported in real-time there's simply no need for them. Instead of P60s, employees are instead issued with an Employment Detail Summary which contains your income and deduction details for the year, as reported to Revenue by your employer.

So this next bit is for the remaining 10%, those of you out there who are clinging onto the old ways. Maybe you're even *gulp* manually processing your payroll *shudders*. There is no need to put yourself through processing payroll for your employees manually, especially when there is such an amazing product knocking about like Thesaurus Payroll Manager.

By using Thesaurus Payroll Manager, you will save so much time by streamlining your payroll processing and real-time reporting. If you’re still using a manual system then this software will be a complete game-changer. It is even integrated with Revenue’s API which allows the software and Revenue to talk to each other so that users can seamlessly submit Payroll Submission Requests in seconds.

With the threat of fines for non-compliance would you risk it for a biscuit? Have a slice of cake instead and download Thesaurus Payroll Manager today - you might even get to eat it too.

Posted byAoibheann ByrneinPAYE Modernisation


Jan 2020

22

Child’s play: Amazing payroll software that’s simple to use

All of us, in the hyper-connected internet era, have found ourselves at a loss when using some software, website or app. You just want to do one thing, or you want to set something up and...you just can’t.

It might feel like specific software or apps are testing us in some way. Only those who can navigate through the narrow tunnels of this software are genuinely worthy, in some weird twist on the Arthurian legend of Excalibur.

But all of this struggle defeats the entire purpose of working digitally and efficiently, particularly for already busy professionals like accountants. All payroll software should be straightforward to use and set up. This is true for Thesaurus Payroll Manager, and even easier again is Thesaurus Connect - the payroll add-on offering cloud integration and an online portal.

Thesaurus Connect requires no downloads or manual data input. Once set up, everything is automatically available for your clients, where your clients can just log in to their own password-protected portal anytime, anywhere. The online portal gives clients access to all employee payslips, employee leave and payroll reports that you would have previously emailed to clients each pay period.

And there are levels to this, too. Senior employees or managers can be given different levels of administration to approve leave, change employee details, view employee payslips, and access payroll reports.

We understand that you don’t offer one-size-fits-all service to your clients, and your payroll software functionality needs to match that. Thesaurus is flexible, and your involvement in the payroll process can be ramped up or scaled back as required.

Thesaurus Software’s employer self-service portal has built-in features giving your clients a ready-to-go and easy-to-use HR solution. HR documents can be uploaded including employee handbooks and contracts, disciplinary documents, company newsletters, training material and more.

Clients can also manage all leave for their employees. These features will automate and streamline many of the day-to-day HR functions that your clients deal with. The benefits of the payroll service you offer cascades down throughout the business.

Thesaurus Connect gives accountants the ability to send requests to their clients where the clients can now enter payments, additions and deductions for their employees and can also add new starters through their online employer dashboard.

From there, Thesaurus Connect goes one step further with the approval feature allowing you to securely send clients a payroll summary for them to approve before the payroll is finalised. Ultimately, your client will be accountable for ensuring that the payroll information is 100% correct before the payroll is finalised.

Very quickly, your payroll bureau becomes an indispensable part of the business’s administration. By embracing cloud innovation, accountants can really streamline and automate much of the payroll process. And with Thesaurus Software’s easy-to-use, automated software, it’s a low touch, easy-to-manage process. What more can you ask for?

 Book a demo today to discover how BrightPay’s award-winning software can improve your payroll processes and save you time.

 

 

Posted byKaren BennettinPayroll


Dec 2019

20

Minimum wage to rise to €10.10 per hour

Minister, Regina Doherty, has announced that from 1 February 2020, the minimum wage will increase from €9.80 per hour to €10.10.

The decision to increase minimum wage by 30 cent follows a recommendation in October by the Low Pay Commission. Strong economic growth and greater certainty surrounding Brexit were two key factors in the decision to introduce the increase.

In order to ensure that the increase in the minimum wage does not result in employers attracting a higher level of PRSI, the employer PRSI threshold will increase from €386 to €395 from 1 February 2020.

Minister Doherty is quoted as saying that; “with this most recent increase in the National Minimum Wage, an employee on minimum wage who works a full 39 hour week will now receive an additional €11.70 per week, or an extra €608.40 gross per year.” It is estimated that over 127,000 workers will benefit from the increase.

Employers should also note that the minimum wage for younger workers will also increase:

  • Aged 19: €9.09
  • Aged 18: €8.08
  • Under 18: €7.07

 


Dec 2019

16

Thesaurus Payroll Manager 2020 is now available for download

Click here to download Thesaurus Payroll Manager 2020

Please note, with our new licensing model there is only one download which covers both Standard and Bureau customers.

Thesaurus Payroll Manager offers a 60 day free trial from the date of installation. This free trial is fully featured with complete functionality. The software can be licensed at any time during the trial period.

We have prepared a help sheet to guide you through the set up.

2020 Thesaurus Payroll Manager caters for all relevant budget changes and includes improved PAYE Modernisation functionality.

Thesaurus Payroll Manager 2020 licenses can be purchased by clicking here.

Download Thesaurus Payroll Manager

Year End 2019

Under PAYE Modernisation, employers no longer file a return with Revenue at year end or provide a year end statement to employees.

To access frequently asked questions on year end, click here.

Frequently Asked Questions

Thesaurus Connect 2020

Thesaurus Connect is an optional add-on that provides automated backup of your payroll data to the cloud and a powerful web-based self-service dashboard for employers and employees.

Connect is billed at the end of each calendar month based on your total number of active employees in that month. Payments for Connect are automatically taken using the payment details you set up in your Thesaurus Account. There is no contract.

Find out more

Christmas 2019

The management and staff of Thesaurus Software Ltd would like to thank you for your valued custom in 2019 and to take this opportunity to wish you a Merry Christmas and a prosperous New Year.

Our office will be closed on the 24th, 25th and 26th of December, it will re-open on the 27th of December; it will also be closed on the 1st of January.

Posted byPaul ByrneinPayroll SoftwareSoftware Upgrade


Dec 2019

3

Time to Renew for 2020

So you want to renew your Thesaurus or BrightPay payroll software, but unsure of which licence to choose. Hopefully the information below will guide you:

Standard Licence

If in 2019, you purchased a Standard (one employer) licence, then your software will confirm which licence to order. But just as a reminder, here is the 2020 pricing structure:

  • 1 - 10 employees = €159 plus VAT
  • 11 - 25 employees = €239 plus VAT
  • 26+ employees = €319 plus VAT

To pay by card, please click here. Remember, click on the “Add to Order” box and then choose the correct licence you wish to purchase by clicking on the little arrow.

If in 2019, you purchased Standard and Additional licence(s) (2 employers or more), and you process all employers on one computer or laptop, then you must buy a Bureau licence for 2020. Please ignore the order form in your 2019 payroll, it automatically reverts to a standard licence.

With the Additional licence now gone, please don’t buy 2 or more standard licences, it won’t work!

There is only one exception to the above, if the 2nd or 3rd (or both) employers have 2 or less employees, this is considered a “Micro Employer”. You’ll be happy to know Micro Employers are free once you purchase a Standard licence for your 1st company and the additional companies never go over 2 employees within the same tax year.

Bureau Licence

If in 2019, you purchased a Bureau (multiple employers) licence, then your software will confirm which licence to order. But just as a reminder, here is the 2020 pricing structure:

  • 2 - 10 employers = €339 plus VAT
  • 11 - 25 employers = €499 plus VAT
  • 26+ employers = €659 plus VAT

Connect – Cloud back-up and employee self-service

All Connect licences will be registered through the 2020 software when released in mid-December. For further details on this new process and pricing structure, please click here

Thesaurus Payroll Software | BrightPay Payroll Software

Posted byLorraine McEvoyinOrders


Dec 2019

3

The evolution of the payroll bureau

If you are an accountant working in practice, you may know that I was once one of you, before I escaped to the leafy suburbs of IT.

While in practice, part of my income came from providing a payroll bureau service.

This came with its challenges as I was tied to it, it wasn't very profitable and not all of my payroll clients understood that I actually needed to have the employees' hours before I could do the payroll.

I would send them their payslips with a summary report, reminded them when to pay Revenue and, in return, they would grudgingly pay my fees.

That was twenty years ago. A lot has happened since then, the two main things being technology and PAYE Modernisation.

I wish that PAYE Modernisation had been around in my time. I could really have used it to convince some of my less conscientious clients to change their ways or else. The "or else" being the big stick of Revenue fines.

Technology has enabled a lot of things. The arrival of the smart phone, cloud services and increased internet speeds have been transformative.

In my practice days, I had one client who considered themselves at the forefront of technology. They would have been blown away seeing the way their employees could now receive their payslips on their smart phone and all the other cool things e.g. holiday requests, a document portal and so on. Mind you, if I was still practising and had that same client, I think that these are things they would expect.

That same client would also expect to be able to log on to their own portal and get whatever payroll information they wanted 24/7.

What we are starting to see now is that this type of client is becoming more of a thing. A large part of the driving force for this is their increasingly youthful workforce. Millennials grow up with a smart phone attached to them and they want as much of their life on it as possible.

Another feature that I wish had been around in my time is getting clients to effectively update their own payroll. What I mean by this is that instead of the various ways they would send the hours (word documents, emails, scraps of paper), they would now log in to their portal, update the hours and these would flow seamlessly in to the payroll. Plus everything would be logged and time stamped, so they couldn't blame me if an employee was overpaid or not paid at all.

All of the above would have certainly transformed my basic payroll service of 20 years ago and forged a client base less likely to defect to some new accountant trending on social media. 

The clients would still be getting the same attention as always but the "value added" would be enormous. They get to look much more modern with their employees, which can help with attracting and retaining employees. They also gain access to a HR tool with which they can manage holidays, roll out documents and ensure that employee contact information is always current. The vast majority of small/micro employers have nothing like this.

In the UK, this value added payroll service is more common than it is here and I have asked accountants there what they charge. As you can imagine it varies quite a bit and will depend on the type and size of business, but I have heard rates as high as £10 per payslip for higher net worth clients with the average closer to £5.

This type of pricing would certainly have catapulted my small bureau service in to one of my more profitable activities as the cost of all this technology can be as little as 8c per employee per month.


Paul Byrne fca


Recommended reading:

Thesaurus Connect for Payroll Bureaus & Accountants

Pricing Model for Thesaurus Connect

Client Payroll Entry & Payroll Approval

Posted byPaul ByrneinPayroll Software


Nov 2019

29

BrightPay awarded 'Payroll Software of the Year 2019'

BrightPay was announced as the WINNER of ‘Payroll Software of the Year 2019’ at the ICB Luca Awards.

The annual LUCA Awards recognise outstanding achievement in the bookkeeping world, where ICB members and students vote in an online ballot to decide the winners of the awards. This year, BrightPay was awarded Payroll Software of the Year, over shortlisted contenders Moneysoft, Sage and Xero.

The awards took place earlier this week, during the annual two-day Bookkeepers Summit, where the BrightPay team had great feedback from the ICB members who are using BrightPay.



Payroll Software you can trust…

The award comes just one year after BrightPay was announced as the winner of ‘Payroll Software of the Year’ 2018 at the AccountingWEB Software Excellence Awards.

With over 25 years of payroll experience, our products are used to process the payroll for over 250,000 businesses across Ireland and the UK. BrightPay also has an impressive 99% customer satisfaction rate and a 5-star rating on Software Advice.

Book a demo today to discover how BrightPay’s award-winning software can improve your payroll processes and save you time.

Posted byRachel HynesinAwards


Nov 2019

29

Thesaurus Customer Update: December 2019

Welcome to our December update where you will find out about the latest hot topics and events affecting payroll. Our most important news this month include:


Plans to auto-enrol workers in pension schemes by 2022

In 2022, all employers are likely to have certain auto enrolment mandatory duties to complete by law. As a nation, we are not saving enough for our retirement. Many are planning to rely solely on their state pension which could lead to a reduced standard of living. The Irish government aims to bring in an auto enrolment system where all employers will enrol their employees into a workplace pension scheme and contribute towards the employee pension pot.


PAYE Modernisation: One year on - was it a success?

Thesaurus Software has teamed up with Revenue for a series of free PAYE Modernisation webinars. In this webinar, we will look back on PAYE Modernisation in 2019 and decide if the new real time payroll reporting system has been a success. We’ll also deep dive into the evolution of cloud technology in payroll.

  • Part 1: Discover the common mistakes employers make and learn what’s to come in 2020.
  • Part 2: Learn how Thesaurus Connect’s cloud platforms can improve your payroll efficiency.

Register today

Watch this short video to see how your business can benefit from Thesaurus Connect

Thesaurus Connect is our cloud add-on that works alongside Thesaurus Payroll Manager. Securely store payroll information in the cloud and enable online access anywhere, anytime for you, your employees and your accountant. You will be up and running in seconds. Find out how Thesaurus Connect can improve your payroll processes with a free online demo.



Employee Gift Cards for Christmas - Purchase One4All Gift Vouchers on Thesaurus

Thesaurus Payroll Manager offers a facility where users can securely purchase one4all gift cards for their employees. Employers can give a gift card of up to €500 tax-free to employees. Gift cards arrive addressed to the employer in an unmarked envelope for extra security.


New BrightPay Connect Feature for Bureaus

This is what you must be offering as part of payroll (And why clients will LOVE it)

Client Payroll Entry (Exclusive to BrightPay Connect)
The Payroll Entry Request allows clients to easily and securely enter their employee’s hours, saving bureaus hours of administrative time. Additions and deductions that have been set up by the bureau in the payroll software can also be selected by the employer. All of the information included in the Payroll Entry Request (payments, additions, deductions and new starters) will seamlessly flow through to the bureau’s portal, ready for payroll processing.


Client Payroll Approval (Exclusive to BrightPay Connect)
BrightPay Connect’s Payroll Approval Request allows bureau users to securely send their clients a payroll summary before the payroll is finalised. Clients can review and authorise the payroll details for the pay period through their online employer dashboard. Ultimately, your client will be accountable for ensuring the payroll information is 100% correct before the payroll is finalised. Additionally, there is an audit trail of the requests being approved by the client.



Thesaurus Payroll Software | BrightPay Payroll Software

Posted byKaren BennettinCustomer Update