Jul 2018

11

Meet the experts behind PAYE Modernisation!

PAYE as you know it is changing - in just a few short months Revenue are revamping and modernising the existing PAYE system. This is called PAYE Modernisation. This new PAYE system will be very different. Instead of a monthly or quarterly P30, a submission containing pay information will need to be made to Revenue each time an employee is paid. This is known as a Payroll Submission Request, or a PSR.

By sending this information to Revenue in real time, it will enable employers to pay the correct amounts of deductions for every employee, also eliminating the need to submit a P35 at the end of the tax year. Overall, this will improve the accuracy, ease of understanding and transparency of the PAYE system for all stakeholders, including employers, employees and Revenue.

While PAYE Modernisation will bring many benefits, some employers are finding it difficult to fully understand the new system; When will payments need to be made to Revenue? Can corrections be made after the submission has been sent? What will happen when broadband is not available or very poor and weekly submissions have to be made?

Ask the Experts!

Every employer has concerns that they are unsure about. Thesaurus Software is giving you the chance to join the experts to ask them any queries you may have with free online PAYE Modernisation webinars.

Thesaurus Software has the expertise and understanding regarding PAYE Modernisation. We have already experienced the implementation of a similar real time reporting system in the UK, known as RTI. Thesaurus Software’s Managing Director, Paul Byrne, is a key stakeholder working with Revenue towards the design of this new PAYE system for Ireland.

For the webinars, Paul Byrne will be joined by guest speakers Sinead Sweeney, who is the PAYE Modernisation Change Manager for the Revenue Commissioners, and Sandra Clarke, Partner at BCC Accountants and a Council Member of the Irish Tax Institute.

Click here to register and find out more about Thesaurus Software’s upcoming PAYE Modernisation webinars.


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Posted byRachel HynesinPAYE Modernisation


Jul 2018

4

PAYE Modernisation: What you need to know

PAYE Modernisation - The Facts

PAYE Modernisation is a mandatory payroll requirement that will be introduced from the 1st of January 2019. It won’t change the way you calculate your PAYE information, it just means that you will need to send your data through to Revenue in real time. Employers should take steps to ensure their existing records are up-to-date and correct.

Find out more
 

PAYE Modernisation Compliant Software

To comply with PAYE Modernisation you will need to utilise fully compliant payroll software. BrightPay is working directly with Revenue to ensure this new real time process is as easy as possible for our customers. BrightPay is a simple and easy to use payroll software that makes your payroll journey hassle free. With a 99% customer satisfaction rate and free customer support, BrightPay is the payroll solution to help you with PAYE Modernisation.

Book a demo | Find out more 

Free PAYE Modernisation Training

BrightPay has teamed up with Revenue as guest speakers to bring you free PAYE Modernisation training webinars throughout the year. All webinars are CPD accredited and free to attend. Our next webinar is PAYE Modernisation: Understanding and implementing the new legislation which takes place this September. Places are limited - book your place now to avoid disappointment.

Payroll bureau webinar | Employer webinar
 

PAYE Modernisation: Frequently Asked Questions

PAYE Modernisation or Real Time Reporting is probably the biggest overhaul of the PAYE system since PAYE was introduced back in 1960. Many employers are worried about this new system and how it will affect their payroll processing. Find out some of the most common questions people have asked about PAYE Modernisation.

Frequently asked questions
 

Proposed Client Letter for PAYE Modernisation

Keeping your clients informed and up-to-date will be a key step to successfully transfer to the new PAYE Modernisation system. To assist our customers, we have created a template letter for payroll bureaus to send to their clients as an initial communication with regards to PAYE Modernisation. We will also have a sample letter of engagement available for payroll bureaus later this year.

Download template
 

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Posted byRachel HynesinPAYE Modernisation


Jul 2018

2

GDPR and Payroll Processing: Do I need consent from my client’s employees?

Businesses must provide their employees with information on what happens to their data, for example sharing employee’s personal data with a payroll bureau who processes the payroll. Employee personal data can be stored and managed by a payroll bureau, bookkeeper or accountant for the sole benefit of correctly paying their wages, paying the correct tax and providing a payslip. All of this legitimately falls under the remit of the GDPR legislation.

Employee Consent

Many bureaus have expressed concern and confusion in relation to getting consent from client’s employees and securely distributing payslips. Payroll bureaus do not need to seek consent from individual employees that the payroll is processed for. However, the employer will need to inform their employees that they are sharing their personal information with a third party.

An employee cannot withdraw their consent for their personal data to be used as part of the payroll processing. It should be noted that bureaus should keep only the personal data that is strictly required for the purpose of the payroll. This is referred to as data minimisation or privacy by default.

GDPR Webinars

BrightPay is running free webinars to help you with what you need to know about GDPR. These webinars are free to attend for both payroll bureaus and employers. Places are limited - book your place now.

  • Payroll Data & GDPR - What you need to know (4th July)
    This webinar will look at the biggest areas of concern including emailing payslips, employee consent and your legal obligation. We will also look at some important steps to achieve GDPR compliance. Click here to book your place now.
  • GDPR - 3 Months On (20th September)
    This webinar will look at what have we learned from the GDPR 3 months on and how we can help your organisation utilise the new regulations for the benefit of you, your customers, suppliers and employees. This webinar will also include a guest speaker from the Data Protection Commissioners office. Click here to book your place now. 

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Posted byRachel HynesinGDPRGeneral Data Protection Regulation


Jun 2018

25

Thesaurus Software launch employee payroll smartphone app

In today’s fast paced environment employees want their payslips at their fingertips. Our cloud add-on Thesaurus Connect now offers an employee smartphone and tablet app for employees to access their payroll information on the go. The Thesaurus Connect app integrates with the Thesaurus payroll software application bringing a new level of efficiency and productivity to managers who manage the payroll, leave requests and HR activities. The employee app is available to download for free on any Android or iOS device.

Thesaurus Connect offers an online intuitive app, providing employees with the following benefits:

  • Manage and access payroll information on the go
  • View and download current and historic payslips
  • Update and edit personal contact details
  • Submit annual leave and unpaid leave requests 
  • Access an employee leave calendar 
  • Store and access HR documents (eg. company newsletters and contracts of employment)
  • Access the Thesaurus Connect employee smartphone & tablet app

Thesaurus developed the employee payroll app to improve the payroll processing for accountants, employers and employees. The Thesaurus Connect app increases the level of accessibility that employees have to their payroll data while providing innovative features that reduces the overall administrative HR processing time and general payroll related enquiries.

Benefits for Accountants / Payroll Bureaus

Payroll bureaus can now automate the distribution of payslips and eliminate the need to print or email payslips to employees. Employees no longer need to contact their payroll bureaus when they need 6 months worth of past payslips when applying for a mortgage or loan. The leave management tool reduces back and forth correspondence between you and your client. All leave requests can now be managed by your client and will automatically be updated to the employee’s calendar in Connect, if approved. Under the GDPR, it is recommended that you provide individuals with a remote self-service system. Thesaurus Connect offers an additional layer of security while providing a self-service app, helping bureaus work towards GDPR compliance.

Benefits for Employers / Payroll Clients

Employers can offer their employees a self-service app offering full transparency when accessing payslips and other personal information. The annual leave management tool allows employers or HR managers to seamlessly process leave requests with changes updating on the employee’s calendar on their online portal.. The employer portal provides an overview of all employee leave in the company-wide leave calendar, ensuring that employers have adequate cover at peak times. The smartphone and tablet app allows employees to seamlessly connect and interact with employers and HR managers, cutting down on employee queries, making it a valuable time-saving tool.

Benefits for Employees

The employee payroll app provides a better control process, improved efficiency and an online platform for your team to manage their payroll information and personal contact details. Employees have instant access to their payroll information including payslips, an employee calendar and an annual leave request facility. Employees can also view their HR documents such as their contract of employment and employee handbooks. The Thesaurus Connect app offers enhanced GDPR security for the employee’s personal payroll data. Thesaurus Connect is powered using the latest web technologies and hosted on Microsoft Azure for ultimate performance, reliability and scalability.

Click here for a full list of employee app features.

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Posted byKaren BennettinBrightPay CloudEmployee Self Service


Jun 2018

22

PAYE Modernisation - List of Employees

In preparation for PAYE Modernisation, Revenue will soon be asking employers to send a list of their employees through Revenue's Online Services (ROS).  This list will ensure that both Revenue and employer records are accurate and up to date.

The list must include:

  • employees who are currently in your employment (including directors)
  • employees on long term leave such as maternity leave or sick leave
  • pensioners in receipt of payments
  • seasonal or temporary employees for whom you have not completed the P45 process
  • employees on a career break for whom you have not issued a P45
  • employees for whom you have received a PAYE Exclusion Order

Employees who are currently on a career break and have been issued with a P45 are not to be included.


Before you send your list, please ensure you have:

  • entered a PPS Number for all employees
  • issued a P45 to any employees that have left your employment
  • submitted P45 Part 3/P46 for any employees that have commenced employment 
  • entered the employer address, this can be entered/amended by going to File > Amend Company Details


You can create the 'List of Employees' file within Thesaurus Payroll Manager by selecting ROS > List of employees.

Please note, to ensure the return includes all new employees only prepare the return when all new employees have been included in a pay run.

 

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 Thesaurus Payroll Software | BrightPay Payroll Software

Posted byAudrey MooneyinPAYE ModernisationPayroll Software


Jun 2018

18

PAYE Modernisation: How successful was it in the UK?

It is now over three years since the UK implemented RTI (Real Time Information) which is their equivalent to PAYE Modernisation. Similar to PAYE Modernisation’s objective, RTI was setup to ensure employers and employees will have the most accurate, up-to-date information relating to pay and tax deductions.

Success or Failure?

A recent review of the success of RTI revealed that the system did achieve what it set out to do. RTI has enabled the tax and benefits system to become more responsive than ever before - PAYE payments and debt are dealt with more effectively, and the flow of PAYE payments to the Exchequer has also improved. There have been year-on-year improvements for RTI and in 2016 a study found that 99% of businesses had integrated it into their payroll processes.

Ireland to follow suit...

PAYE Modernisation is to come into force in Ireland in January 2019. It will be the biggest change to the PAYE system since the introduction of PAYE itself. Our UK payroll software, BrightPay UK implemented RTI successfully and streamlines the process. We have the relevant experience to ensure that PAYE Modernisation is just as seamless in Ireland.

If you would like to see what PAYE Modernisation will look like book an online demo today.

 

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 Are you missing out on our newsletter? We will not be able to email you without you subscribing to our mailing list. You will be able to unsubscribe at anytime. Don’t miss out - sign up to our newsletter today!

 

Thesaurus Payroll Software | BrightPay Payroll Software

 

Posted byCailin ReillyinPAYE Modernisation


Jun 2018

8

What happens if I don’t comply with GDPR ?

The amount of data currently being processed by businesses was unforeseeable way back in the 1990’s when the current Data Protection Regulation was drawn up. Officials recognised that the current rules just weren’t sufficient to handle the current digital era. An updated reform was agreed and GDPR was born.

From May 25th, the GDPR legislation was enforced by data regulators across Europe. As this deadline is passed, it is important to note that every business that stores and manages personal data will be affected by this change.

To help you with your GDPR preparation we’ve compiled a list of some of the most common questions that we get asked:

 

What is personal data?

Personal data is anything that allows a person to be identified. Some examples would be; name, address, IP address or photo.

 

What happens if I don’t comply with the GDPR?

One of the most talked about elements of the GDPR is the consequences for non-compliance. Companies that fail to comply can face fines of up to £20 million or 4% of turnover (whichever is greater).

 

Will the GDPR affect my business?

In short, yes. GDPR will affect every individual and organisation that holds or processes personal data from any individual in the EU.

 

Can I still email payslips?

Emailing payslips is still perfectly acceptable under the GDPR. However, it is important to consider the security of the payslip. Payroll software, like BrightPay & Thesaurus, will encrypt payslips and automatically delete payslips that are sent from our servers.

 

How can BrightPay/ Thesaurus help?

Data Protection has always been a priority for BrightPay & Thesaurus. Like all companies, we’ve had to review how we handle data in preparation for the GDPR. Here is a list of resources we’ve put together to aid you on the voyage to becoming compliant with the GDPR:

 

1. Free GDPR webinars for payroll bureaus and employers
Join us for our free webinar where we will discuss what GDPR is and why employers need to take it seriously.


2. BrightPay & Thesaurus Connect

The GDPR states that where possible individuals should have access to a secure, self-service remote system which would provide direct access to their personal data. BrightPay Connect is a self-service option which will give employees online remote access to view their payroll information at any time.

 

3. Free GDPR and The Future of Payroll guide
This guide will specifically look at the impact of GDPR on your payroll processing and highlight the biggest areas of concern. We will walk through some important steps to achieve GDPR compliance.

 

4. Free template: Data Processor Agreement
Whenever a data controller (e.g. a payroll bureau client) uses a data processor (e.g. payroll bureau) there needs to be a written contract in place. The contract is important so that both parties understand their responsibilities and liabilities.

 


BrightPay Newsletter - Are you missing out?

GDPR is changing how we communicate with you. From May 2018, we will not be able to email you about webinar events, special offers, legislation changes, other group products and payroll related news without you subscribing to our newsletter. You will be able to unsubscribe at any time. Don’t miss out - sign up to our newsletter today!


 

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Thesaurus Payroll Software | BrightPay Payroll Software.

 

Posted byCailin ReillyinGDPRPayroll Software


Jun 2018

5

Thesaurus Customer Update: June 2018

PAYE Modernisation: Understanding and implementing the new legislation

The way in which we communicate and send payroll information to Revenue is changing. The objective of PAYE Modernisation allows for Revenue, employers and employees to access the most accurate, up-to-date information relating to pay and statutory payroll deductions. PAYE Modernisation will be effective from the 1st of January 2019 and will apply to all employers.

Bureau webinar | Employer webinar

Free Webinar: Payroll Data & GDPR - What you need to know

Employers must take steps to protect and securely manage employees’ personal data to comply with GDPR. Equally, where a business outsources their payroll to a third party (payroll bureau), they are legally obliged to provide assurances to safeguard the payroll information they manage on behalf of their clients. Places are limited.

Register here

PAYE Modernisation - The Facts

PAYE Modernisation is a mandatory payroll requirement that will be introduced from the 1st January 2019. It won’t change the way you calculate your PAYE information, it just means that you will need to send your data through to Revenue in real time. Every time you pay your employees (i.e. each pay period), you will need to submit PAYE information to Revenue, through an API link via your payroll software.

Read full article | Register for webinar

GDPR - What to include in your template Data Processor Agreement

Whenever a data controller uses a data processor there needs to be a written contract in place. The contract is important so that both parties understand their responsibilities and liabilities. The GDPR sets out certain information which needs to be included in the contract.

Find out more | Template Data Processor Agreement

Thesaurus Connect’s NEW Employee Smartphone App

Our employee self-service smartphone and tablet app is available with our cloud add-on Thesaurus Connect. The advancement of employee mobile apps offers many different advantages for employers, employees, and the business as a whole. For employers and HR Managers, the user-friendly portal will streamline payroll processing while reducing the number of payroll queries from employees.

Find out more | Book a demo

How has Thesaurus Software prepared for GDPR?

Data Protection has always been a concern for Thesaurus Software and we have always aimed to act with complete integrity in this regard. In preparation for GDPR, we have had to complete a total review on how we gather, maintain and use data. We have taken steps to securely protect our customers information including increased encryption, securely deleting files from our servers and updating our privacy policies in line with GDPR.

Key changes | Updated privacy policy

How Thesaurus Connect can help with GDPR!

Where possible the data controller should offer self-service remote access to a secure system providing individuals with access to his or her personal data. Thesaurus Connect is a self-service option which provides online access 24/7. Employees can view and download current and historic payslips, P45’s and P60’s. Annual leave can also be requested which flows through as a notification for the employer to approve. Employee contact information can be edited and updated keeping records accurate at all times. For payroll bureaus, clients can access payslips, a leave calendar, amounts due to Revenue and payroll reports.

Read more here | Book a demo

 

Are you missing out on Thesaurus Software's newsletter? We will not be able to email you without you subscribing to our mailing list. You will be able to unsubscribe at anytime. Don’t miss out - sign up to our newsletter today!

Posted byKaren BennettinCustomer UpdateGDPR


May 2018

29

PAYE Modernisation - Understand how your payroll processing will change

The way you process your payroll is changing forever. PAYE Modernisation is a new system that is being introduced where all employers must comply and implement the new PAYE changes. From the 1st January 2019, your payroll will need to be processed in real time, where employers will be required to calculate and report their employees pay and deductions as they are being paid. This PAYE reform aims to make it easier for employers to pay the correct amount of income tax, PRSI, USC and local property tax and send these figures directly through to Revenue.

PAYE Modernisation will now become a part of the payroll process each pay period. Employers, payroll bureaus and accountants will need to review their current processes to meet the new requirements in January 2019. Join Thesaurus Software for a free webinar where we can peel back the new legislation and take you through how PAYE Modernisation will affect you and your payroll processing.

We are delighted to be joined by Sinead Sweeney, who is the PAYE Modernisation Change Manager for the Revenue Commissioners. Sinead is very much on the front line when it comes PAYE Modernisation and will also deliver a presentation from Revenue’s perspective.

Agenda:

  • An overview of PAYE Modernisation
  • Elimination of the P forms - P30, P60 P35, P46 and P45 forms
  • Recent updates and changes to PAYE Modernisation
  • How payroll software will handle real time processing
  • Making corrections in real time
  • Can PAYE Modernisation be processed manually?
  • Are you ready for "on or before" reporting?
  • The impact of PAYE Modernisation on employees
  • Bureau payroll: Communications and processes 
  • How Thesaurus Software and BrightPay are helping
  • Revenue presentation

 

Register here

 

Thesaurus & BrightPay Newsletter - Are you missing out?

GDPR is changing how we communicate with you. After May 2018, we will not be able to email you about webinar events, special offers, legislation changes, other group products and payroll related news without you subscribing to our newsletter. You will be able to unsubscribe at anytime. Don’t miss out - sign up to our newsletter today!

 

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Posted byKaren BennettinPAYE Modernisation


May 2018

24

Free Webinar: How GDPR will affect my payroll processing

Payroll Data & GDPR - What you need to know about consent, emailing payslips, and your legal obligation.

Employers must take steps to protect and securely manage employee’s personal data to comply with GDPR. Equally, where a business outsources their payroll to a third party, they are legally obliged to provide assurances to safeguard the payroll information they manage on behalf of their clients.

Given recent cyber-attacks, an updated security process is definitely required to protect the personal data that we manage. GDPR is not a new concept, it is simply a data protection process that is being upgraded to protect all individuals. Essentially, GDPR is an overhaul of the way we process, manage and store individual’s personal data.

This free webinar will uncover the ins and outs of the impact of GDPR on your payroll processing, highlighting the biggest areas of concern including emailing payslips, employee consent and your legal obligation. Places are limited, book early to avoid disappointment.

We will walk you through some important steps to achieve GDPR compliance by examining the following topics:

What does GDPR mean for your payroll processing?

  • Understanding GDPR 
  • The contract between accountants & clients
  • Template Data Processor Agreement 
  • Proof of compliance 
  • Securely storing employee data

Payslips & GDPR Compliance

  • Employee consent 
  • Emailing payslips 
  • Recommended self-service access

Breaching GDPR

  • Data breach plan of action 
  • Non-compliance and penalties

How we are preparing for GDPR

  • Self Service Add on - Connect - online portal 
  • Enhanced security measures

Register here

 

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Posted byKaren BennettinGDPR