Mar 2022

1

Thesaurus Customer Update: March 2022

Welcome to Thesaurus Software's March update. Our most important news this month include:


Additional public holiday in Ireland 

The extra once-off public holiday on 18th March 2022 was brought in to recognise the efforts of the public and in remembrance of those who lost their lives during the COVID-19 pandemic. This means that employees are entitled to an additional day’s paid leave. 


Connecting payroll and payments with Modulr 

Register for our upcoming joint webinar with Modulr on 10th March to discover how you can make payments to employees from within Thesaurus Payroll Manager.

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Streamline employee communications

Thesaurus Connect is an essential tool for keeping your payroll data safe and streamlining employee communications. All communication between Thesaurus Payroll Manager on your PC and the Thesaurus Connect servers is carried out on a safe channel with maximum security.


Thesaurus Software & Relate Software Merger - 6 Months On 

In September we announced that we have joined forces with Relate Software. Over the past six months, we have been working hard to merge both companies into one, and we are now jointly operating as Bright Software Group. By operating as Bright, we have access to additional resources to improve the services and support we provide to our customers.

There are no changes to the functionality of the software or the support you may receive from our team. 


New bill for remote working  

The government wants to introduce legislation that will underpin employees’ right to request remote work. Thesaurus Payroll Manager, in tandem with Thesaurus Connect, will allow for completely seamless “working from home” functionality, where there are multiple individuals who work on or require access to the same employer files. 

 

Posted byHolly McHughinCustomer Update


Feb 2022

11

Increase profits and improve client satisfaction with Thesaurus Connect

A recent customer survey revealed that only 15% of Thesaurus bureau customers actually charge their clients for the extra features of using Thesaurus Connect. This is a very surprising figure, as we expected it to be much, much higher. Thesaurus bureau customers are losing out on potential profits and revenue by not at least passing on the cost of Thesaurus Connect to their clients – even though they are providing an additional service to their clients.

Thesaurus Connect is charged per active employee on a monthly basis. The more employees you have, the greater the discount. For example, if you have less than five employees you will pay €0.50 per employee, but if you have 500 employees you will pay just over €0.19 per employee and if you have 5,000 employees you will pay just over €0.09 per employee. This is the total number of employees across all companies linked to Thesaurus Connect.

You can view a breakdown of example monthly Thesaurus Connect bills below or use our calculator to estimate your bill.

Additional services

You may not use every single Thesaurus Connect feature, but below is a list of additional services alongside processing the payroll, that can be offered to your clients. Remember, once signed up for Thesaurus Connect – all of these features are included in the price - so why not make use of them!

  • Client dashboard
  • Annual leave management tool
  • Multiple users
  • Extra support for remote working
  • Employee self-service

Client dashboard

Invite your clients to their very own client dashboard where the client can view and run payroll reports, upload important documents for employees, and manage annual leave. We recommend that you book a 15-minute online demo to view an overview of Thesaurus Connect.

Annual leave management tool

Employees can be invited to a self-service portal where they can request and cancel annual leave. Once the client approves the leave request, it flows automatically into the payroll software on the bureau’s PC and is added to the employee’s calendar. 

Multiple users

Both the bureau and client can add as many users to Thesaurus Connect as they wish. We recommend that you only set users up as standard users. You will be able to edit permissions on what each user will have access to. Follow step-by-step instructions to assign a new user on Thesaurus Connect.

Extra support for remote working

Post-pandemic, there has been a growing trend of businesses implementing long-term and permanent remote working and hybrid working work environments. Thesaurus Connect has been updated to include improved remote working functionality. This includes a ‘version checking’ feature when opening the employer file and an ‘other users check’ to prevent the risk of conflicting copies. This is extremely useful when there are two of more processors, processing payroll from multiple PCs.

Employee self-service

Thesaurus Connect’s employee self-service portal allows employees to access their payslips, documents or their holiday calendar 24/7, anywhere, anytime. The portal can be accessed through an internet browser or through the Thesaurus Connect smartphone and tablet app which is available on both iOS and Android devices. This employee app reduces admin work for a manager or HR department having to accept and track annual leave and sending payslips.

Increase profits and client satisfaction

The many features and benefits mentioned above will ensure that your business is future proof in keeping up with all payroll trends. Thesaurus Connect will benefit you, your clients and their employees. The client will have more control over payroll data and can create custom reports without having to request them. There is less admin work needed overall, meaning that the time saved can be spent on other important aspects of the business that need attention.

We recommend that you list all of the additional services that your client can benefit from by introducing Thesaurus Connect. They might want to use all of the features or others might want to select a few. Either way, it’s helpful to include everything as they might want to re-visit the features at a later date. The client could be saving money themselves as they could have been paying for a separate annual leave system that they can now get rid of as Thesaurus Connect includes one.

There are many ways that you can charge your clients for Thesaurus Connect. The top three options are:

  1. Charge per employee
  2. Charge set rate
  3. Include it in your payroll price and advertise as free

Charge per employee

As we have mentioned, Thesaurus Connect is billed based on the total number of active employees across all clients that you have linked to Connect (i.e., 1 client with 10 employees is billed the same as 10 clients with 1 employee each). You can pass this cost directly onto the client or you can set a fee per employee yourself.

Charge set rate 

Another popular option is to charge for Thesaurus Connect at a set rate. This means that you will charge your client a set amount, regardless of what features they use or how many employees they have on the payroll, as this may fluctuate.

Include in payroll cost 

Lastly, some bureaus will not charge their clients any extra for Thesaurus Connect. They feel that by offering additional services on top of their standard payroll service, will ensure that they are staying ahead of the competition and will increase customer retention and satisfaction as a knock-on effect.

By introducing Thesaurus Connect to your clients, you are giving them access to the great benefits of cloud technology. Integrate your payroll and HR processes to save time by eliminating manual data entries, using one system that caters for multiple processes. Book a 15-minute demo today to discover more about Thesaurus Connect.

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Posted byHolly McHughinBrightPay Connect


Feb 2022

8

Data backup: three strategies to protect your business from data loss

Do you backup your data regularly? 17% of businesses keep no data backups whatsoever and store information only on their computer's hard drive. The purpose of a backup is to create a copy of your data which can be recovered in the event that the original is disrupted. Backups protect against hardware failure, virus attacks, natural disasters, and human error.

A recent Hiscox report, which surveyed 355 companies in Ireland, showed that 41% of Irish businesses suffered at least one cyber-attack in 2020. The report also revealed that 6.5% of Irish firms paid a ransom following a ransomware attack.

It is essential that you backup your payroll data to protect your business and your employees. Your business can save time and money if any of the above events occur, and you have a copy of your data elsewhere. Discover three ways you can backup your data below.

1. Backup using cloud storage

Investing in cloud storage such as Google Drive or Dropbox allows you to keep your data safe in the cloud. You will need to remember to manually backup your data regularly. With cloud storage, an advantage is that your data has multiple backups within your storage provider’s data centres. This means that if something catastrophic happened to your backup, it is already backed up somewhere else.

2. Use an external hard drive

A less popular option is backing up your data using a physical storage device or USB key. Your data transfer speeds are typically faster as you don’t require an internet connection. This method can come with its own risks and cost per GB can also be expensive.

3. Use Thesaurus Connect

If you process payroll in-house, Thesaurus Payroll Manager’s add-on product, Thesaurus Connect, enables users to safely and securely backup their payroll data to the cloud. A chronological history of backups will be maintained which can be restored to your PC at any time. Click here to book a free 15-minute online demo of Thesaurus Connect.

Discover more:

To discover more about Thesaurus Payroll Manager and Thesaurus Connect and how it can improve your payroll services and save you time, schedule a free online demo with a member of our team today. Thesaurus Payroll Manager also offers a 60-day free trial of its payroll software, an ideal way to test out the software to see if it’s the right fit for your business. The free trial version has full functionality with no limitations on any of the features. Thesaurus Connect is not included in the free trial.

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Posted byHolly McHughinPayroll Software


Feb 2022

1

Thesaurus Customer Update: February 2022

Welcome to Thesaurus Software's February update. Our most important news this month include:


Webinar: Updated EWSS guidance  

Register for our upcoming webinar on 4th February at 2.00 pm where we will be joined by guest speakers from the Revenue Commissioners to discuss the upcoming changes to the Employment Wage Subsidy Scheme (EWSS) which will take effect on 1st February 2022.


Integration with Surf Accounts (coming soon)

Thesaurus Software’s latest API integration with Surf Accounts allows both the payroll software and the accounting software to directly communicate with each other to upload the payroll journal seamlessly. This eliminates the need to manually export and import the file, ensuring no manual data entry errors occur.


Protect your business from data loss  

It is essential that you backup your payroll data to protect your business, your clients, and their employees. Backups protect against hardware failure, virus attacks, natural disasters, and human error. You can safely and securely backup your payroll data to the cloud with Thesaurus Connect.


Pay employees through Thesaurus Payroll Manager

Get greater flexibility when paying employees with Thesaurus Software’s payments partner, Modulr. Schedule payments in advance or make last-minute changes at the click of a button. With Modulr, you can make same-day payments when processed before 2 pm.


Keep up to date with us 

In 2021 we hired 40 fantastic employees and we are looking to hire more. Follow Thesaurus Software on LinkedIn to keep up to date on company news, industry insights, and all our latest job postings. 

 

Posted byHolly McHughinCustomer Update


Jan 2022

6

Thesaurus Customer Update: January 2022

Welcome to Thesaurus Software's January update. Our most important news this month include:


5 ways to boost the efficiency of your payroll process      

Boost the efficiency of your payroll process by using cloud technology. Thesaurus Connect enables your HR and payroll processes to be more streamlined than ever before. Join our webinar to find out how your business can benefit.


How to make a profit while streamlining your payroll services 

Kick-off the new year by aligning your payroll software around key goals that will help propel your company into the future! By introducing cloud technology to your payroll, such as Thesaurus Connect, your payroll and HR processes can be more streamlined than ever before.


New integration with Surf Accounts (coming soon) 

Using API technology, Thesaurus Payroll Manager will produce the payroll journal in a file format that is unique to Surf Accounts. This allows users to easily send their payroll figures into their general ledger at the click of a button and avoid any manual processing errors.


Signing into Thesaurus Connect 2022 

Once you have downloaded Thesaurus Payroll Manager 2022, it is essential that Thesaurus Connect users sign into their 2022 software to avoid their account expiring. Please follow the simple steps below to ensure that you continue to use the amazing features of Thesaurus Connect while securely backing up your payroll data.


Transform your payroll this year with digital banking 

Thesaurus Payroll Manager users now have access to Modulr, the payments platform behind banking app Revolut, to pay employees. Having an integrated system between the payroll software and the digital finance platform can offer a smoother, more efficient payroll workflow each pay period.

 

Posted byHolly McHughinCustomer Update


Dec 2021

1

Thesaurus Customer Update: December 2021

Welcome to Thesaurus Software's December update. Our most important news this month include:


Time to renew your 2022 payroll licence

The quickest and easiest way to purchase your 2022 licence is online. The order process is straightforward and takes approximately 3 minutes to complete. Once your order is complete, you will receive your invoice along with your licence key which you will need to activate your 2022 licence.

Please note: Thesaurus Payroll Manager 2022 has not been released yet. We will send you another email once the software is available to download and install. The estimated release date is mid-December.


No annual leave headaches this Christmas  

Trying to accommodate staff leave over the Christmas period can be stressful as it's a very busy time for leave requests. Thesaurus Connect's annual leave management tool will ensure managing staff holidays over the Christmas period is a stress-free experience for everyone.


Purchase One4all gift cards 

You can purchase One4all gift cards in Thesaurus Payroll Manager. Employees can receive a gift card completely tax-free each year, up to a maximum of €500. This is the perfect gift to give employees to reward them this Christmas.

Please make sure you are using the latest version of Thesaurus Payroll Manager when purchasing One4all gift cards.


4 payroll resolutions for January 2022 

With the new year approaching, now is the perfect time to reflect on your business’s past year and decide what you want to do differently for 2022 to grow the success of your business. Here are four payroll resolutions that you could take on for 2022.


Free Webinar: Pay employees through Thesaurus Payroll Manager  

Thesaurus Software have recently partnered with Modulr, the payments platform, to enable the ability to pay employees directly through Thesaurus Payroll Manager with same-day payments and without the need to create bank payment files. Register for our upcoming webinar on 9th December.

 

Posted byHolly McHughinCustomer Update


Nov 2021

30

4 mistakes to avoid when running payroll

Thesaurus Payroll Manager's optional add-on product, Thesaurus Connect, unlocks powerful cloud features that help improve your payroll processes. Below, we outline 4 mistakes that you should be avoiding when running payroll, and what solutions both Thesaurus Payroll Manager and Thesaurus Connect can offer to ensure that your business is safe and secure using the latest technology. 


1. Failing to back up your payroll data

It is highly recommended that you always keep a back-up of your payroll data. Using a cloud platform such as Thesaurus Connect or an external device to back up data is the safest option to ensure you never lose valuable information, should something happen to your computer.

 

2. Complicated annual leave process

Do you need an easy-to-use leave management tool? With Thesaurus Connect, employees can request annual leave through their own self-service portal. Once approved, the leave will be automatically synchronised to the payroll software on the desktop.

 

3. Inefficiency and human error

Your efficiency when running payroll will depend greatly on the level of automation used. Automation cuts down on the repetition of uncomplicated tasks. Thesaurus Software's automation includes payments platform Modulr to help reduce the risk of errors.

 

4. Not complying with GDPR

Using GDPR compliant payroll software means you and your employees can rest assured that all personal data is stored and managed in a safe and secure manner. Click here to find out how Thesaurus Connect is helping with GDPR.

Book a Thesaurus Connect Demo

Watch this short video for an overview of how your business can benefit from Thesaurus Connect.

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Nov 2021

1

Thesaurus Customer Update: November 2021

Welcome to Thesaurus Software's November update. Our most important news this month include:


New: Pay Employees through Thesaurus Payroll Manager

Thesaurus Payroll Manager is excited to introduce our latest integration with the payments platform, Modulr. This integration will give you a fast, secure and easy way to pay employees through the software without the need to create bank files. Join our free webinar to find out how it works.


What to Include in a Hybrid Working Policy 

Having hybrid working policies and agreements in place is essential when returning employees to the office and agreeing on a split between working remotely and working in the office. Book a demo of Bright Contracts to see how they can help your business today.


Reward your employees with a One4all gift card

With Halloween officially over for another year, it’s time to start preparing for the festive season, in particular, how you would like to reward your employees. Did you know, you can purchase One4all gift cards for employees through Thesaurus Payroll Manager?! Employers can give a gift card of up to €500 tax-free to employees.


Next Generation Payroll Trends for Accountants 

In today’s world, payroll can (and should) be profitable for accountants. Join our upcoming webinar where we explore various ways that accountants can automate payroll processes and become more efficient.


The App that Every Business should be using 

Give employees more control with Thesaurus Connect’s employee self-service app. Employees can view their payslips and HR documents, request annual leave and view their leave balance taken and remaining and can even update their personal details. Book a free 15-minute demo to find out more.


The Year that was: 2021 in Review 

2021 was a year of both personal and business challenges. COVID-19 changed life as we knew it and resulted in a lot of changes being made worldwide. New policies were introduced, people's places of work changed as well as a number of other adjustments.

Join Bright Contracts for a look back at 2021 where we detail all the employment law changes that were made and a look forward as to what the year 2022 will bring.

 

Posted byHolly McHughinCustomer Update


Oct 2021

1

Thesaurus Customer Update: October 2021

Welcome to Thesaurus Software's October update. Our most important news this month include:


EWSS eligibility rules and rates for October

Revenue have announced that the Employment Wage Subsidy Scheme (EWSS) eligibility rules and rates will remain unchanged for the month of October 2021.


5 ways to boost the efficiency of your payroll process (for employers)

Join our upcoming webinar on 20th October where we discuss practical ways you can streamline payroll and HR processes within your business using cloud technology.


6 tips for payroll success while making a profit (for bureaus)

Join our upcoming webinar on 7th October where we discuss practical ways you can streamline payroll and HR processes in your practice using cloud technology while making a profit.


Set up Thesaurus Payroll Manager for multiple users 

Each Thesaurus licence key can be installed and activated on up to 10 PCs. If shared access is required, the data location can be set to your server or cloud environment.


Let’s talk about family leave 

Join our sister product Bright Contracts for their free webinar on 19th October about all things family leave related. From Maternity Leave to Parent’s Leave, Bright Contracts gives you all of the information about entitlements and pay that employers need to know.


A step closer to Sustainability

Earlier this year at Thesaurus Software we formed a ‘Green Team’ that will identify and implement opportunities that can improve the sustainability of our company. Follow us on our journey to keep up with our latest projects.

 

Posted byHolly McHughinCustomer Update


Sep 2021

1

Thesaurus Customer Update: September 2021

Welcome to Thesaurus Software's September update. Our most important news this month include:


Employment Wage Subsidy Scheme (EWSS) changes in October

Join BrightPay for a free webinar on 30th September where we will be joined by representatives from the Revenue Commissioners to discuss upcoming changes to the Employment Wage Subsidy Scheme in October.


A video message from Paul, CEO of Thesaurus Software  

Watch a short video where Paul talks about how our add-on product Thesaurus Connect can reduce your stress and perhaps even help improve your bottom line as an accountant.


Link your payroll data to the cloud

With Thesaurus Connect, you don't need to worry about manually backing up your payroll data. When you link an employer to Thesaurus Connect, it will be automatically synchronised to the cloud as you run your payroll or make any changes. 


What happens if I don't submit Revenue's Employer Eligibility Review Form?  

Failure to complete and submit the EWSS Eligibility Review Form that confirms the required reduction and related declaration will result in the suspension of payment of the EWSS claim and possible penalties.


Customer survey 2021 results 

The results are in for Thesaurus Software’s annual customer survey. Our key findings include a 99.4% customer satisfaction rating, which is fantastic news! Some customer comments include:

“We are a very happy customer; we are a small company but extremely happy with the fantastic efforts of support during a world pandemic. I would consider this reliability when recommending you”.

“Your product is the best wage system for Irish employers since day one. It has made payroll so easy and efficient for employer and employee. It is unbeatable. Your Support people are accessible and always helpful. A wonderful team. Thanks for making my life so easy for more than 25 years”.

“Anytime I have had to phone Thesaurus the staff are so friendly and helpful and know their job so well. It's a complete pleasure to deal with them”.

 

Posted byHolly McHughinCustomer Update