Dec 2018

17

One4all Gift Card - Tax-Free Staff Rewards & Benefits

One4all gift cards are a great tax-free gift for staff for Christmas, birthdays, anniversaries, retirements and is a great way to boost morale and spread a little happiness.

One4all is a multi-store gift card brought to you by An Post. One4all gift cards can be redeemed in a wide range of stores including Argos, Pennys and Easons. It is simple and straightforward to purchase One4all gift cards in Thesaurus Payroll Manager.

Thesaurus Payroll Manager customers can purchase gift cards directly from the payroll software. There is no additional charges on Thesaurus Payroll Manager to avail of this gift card facility. All you need is the employees PPS numbers.

Thesaurus Payroll Manager will prevent you from ordering a card in excess of the exemption limit of €500 and will alert you if you attempt to purchase more than one gift card for an employee in any one tax year.

Please note: Thesaurus Payroll Manager does not share PPS numbers, or any other personal information with gift card companies. The only relevant information transmitted is the information you see on the relevant Thesaurus screen. The last 3 characters of an employee’s PSS number are used as a “works number” to distinguish between any of your employees who may share the same name.

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BrightPay Payroll Software | Thesaurus Payroll Software


Nov 2018

22

PAYE Modernisation for Employees

PAYE Modernisation is coming on January 1st 2019. Ultimately, this means that employers will be obliged to report their employees’ pay and deductions to Revenue when or before they pay them.

There are many benefits for you, as an employee:

  • The availability of real-time data that is accurate and accessible through Revenue’s online systems
  • The ability to maximise the use of your entitlements
  • The ability to access clear information about the deductions being reported to Revenue on your behalf

 

Will PAYE Modernisation affect your pay?

No, there will be no change to how your employer pays you and they will still provide you with a payslip.

However, your employer will now need to connect to ROS before calculating your pay and deductions to ensure they are using your most up-to-date tax credits and cut off points. They will also have to report these deductions to Revenue every time you are paid. You will be able to view pay and deductions on myAccount on the Revenue website.

You will receive your last P60 at the end of 2018. After that, you will no longer receive a P60, as Revenue will issue you with an End of Year Statement.

 

Thesaurus Payroll Manager | BrightPay Ireland

 

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Posted byHolly McHughinPAYE ModernisationPayrollPayroll Software


Nov 2018

14

Thesaurus will be ready for PAYE Modernisation

Thesaurus & BrightPay are working with Revenue to ensure our payroll software can easily cater for the needs of PAYE Modernisation which will be effective from 1 January 2019. Our payroll features will streamline real time reporting for employers to easily comply with the new PAYE system.

PAYE Modernisation will enable Revenue to ensure employees are receiving their correct tax credits and cut-off points throughout the year. This compares with the current PAYE reporting which is done through P35s on a yearly basis. PAYE Modernisation will be fully integrated with both Thesaurus & BrightPay, allowing employers to simplify the payroll process and reduce the administrative cost.

Our development team have already experienced what it was like to implement real time processing and reporting with our UK payroll software. Our understanding and knowledge will guarantee that our payroll systems offer a seamless and user-friendly PAYE Modernisation process for our customers.

We are currently running PAYE Modernisation demos several times a week. Take a look and see what PAYE Modernisation will look like in 2019.

Register for our free 10 minute demo!

 

Free Guide for Payroll Bureaus

PAYE Modernisation: The ins & outs of increasing frees without losing clients.

 

Download now

Click here to register and find out more about our upcoming PAYE Modernisation webinars.

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Posted byHolly McHughinPAYE Modernisation


Nov 2018

5

How do you submit payroll information with PAYE Modernisation?

Ensure that you’re PAYE Modernisation ready, no matter how you currently manage or run your payroll.

Processing Payroll software In-house?

Ask your payroll software provider if they are PAYE Modernisation ready. It’s up to you to make sure you are using software that is legally compliant with the new PAYE system and that you have access to the support you need to submit PAYE information in real time. BrightPay is working with Revenue to make sure our payroll software can easily cater for the needs of PAYE Modernisation processing. Our software will streamline real time reporting so that employers can easily comply with the new PAYE system. In the UK market, we have already experienced what it was like to implement real time processing and PAYE reporting with BrightPay UK, meaning we have been down this road before and are experts!

Outsourcing Payroll?

Be mindful if you outsource your payroll processing as it is still your responsibility to comply with PAYE Modernisation. Ensure you understand how your payroll processor is complying with PAYE Modernisation and if you will need to make any changes to your business processes.

Manually Processing & Uploading?

Revenue are providing a facility for employers to manually upload payroll submissions which will be a time-consuming and error prone process. Revenue have strongly recommended that employers use payroll software. Using a manual approach, employers would need to login to ROS and enter all of the required details for all of their employees, a bit like manually completing a P35 each pay period. Also, before processing the payroll in any week, employers would need to religiously log in to ROS to get details of tax credits and cut-off points. This facility in ROS will only be available for employers with 5 or less employees. It should also be noted that the manual ROS input screens will not calculate taxes.

Are there any fines and penalties?

Non-compliant businesses can expects Revenue intervention. More information on penalties is expected to be confirmed in the coming months.

Click here to register and find out more about our upcoming PAYE Modernisation webinars.

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Posted byHolly McHughinPAYE Modernisation


Aug 2018

15

How will PAYE Modernisation impact on your payroll?

In late 2016, Revenue issued a consultation document outlining their vision for the introduction of Real Time Reporting (RTR) or PAYE Modernisation in Ireland.

This will modernise the Pay As You Earn (PAYE) system, and mean that employers will be required to report pay, tax and other deductions, as well as details of employees leaving the organisation, at the same time as they run their payroll.

The new obligations for employers are due to take effect from 1 January, 2019, meaning businesses have a limited amount of time to prepare their payroll systems to be compliant with the new RTR / PAYE Modernisation rules.

Do you use payroll software? If so, there are two methods of reporting payroll in real time:

  • Direct Payroll Reporting - allows your payroll software to communicate seamlessly with Revenue Online System (ROS) and exchange the required information.
  • ROS Payroll Reporting - you can upload files created by your payroll software to ROS.

Payroll software companies have been working with Revenue to ensure that the software will be compatible with Revenue’s requirements. We would advise that you use payroll software, but if you don’t, you will be able to retrieve Revenue Payroll Notifications and complete a form through ROS. This reporting process will eliminate the need to file:

  • P30
  • P35
  • P45
  • P46

P60s

You will no longer be obliged to produce a P60 for your employees. Revenue will produce an end of year statement for all employees.

Information you will report to Revenue

You must provide Revenue with payroll information for each employee, including:

  • Payment date
  • Amount of pay 
  • Amount of Income Tax, Universal Social Charge (USC) and Local Property Tax deducted.

Upcoming free online webinars:

PAYE Modernisation for Employers - Understanding and implementing the new legislation

PAYE Modernisation for Payroll Bureaus - Understanding and implementing the new legislation for your clients

 

Related Articles:

PAYE Modernisation: How successful was it in the UK?
PAYE Modernisation - List of Employees
PAYE Modernisation - The Facts
PAYE Modernisation - Understand how your payroll processing will change

 

Are you missing out on our newsletter? We will not be able to email you without you subscribing to our mailing list. You will be able to unsubscribe at any time. Don’t miss out - subscribe today!

BrightPay Payroll Software | Thesaurus Payroll Manager

Posted byHolly McHughinPAYE Modernisation


Aug 2018

3

GDPR & the right to rectification:

Under Article 16 of the GDPR, individuals have the right to rectify data that is inaccurate about them. An individual may also be able to have incomplete personal data completed. Although you may have already taken steps to ensure that the personal data was accurate when you first obtained it, this right imposes a specific obligation to reconsider the accuracy upon request.

 

What do we need to do?

If you receive a request from an individual to rectify their personal data, you should take reasonable steps to ensure that the data is accurate and rectified if necessary. The reasonable steps taken will depend on the nature of the personal data and what it will be used for. The more important the personal data is to be accurate, the greater the effort you should put into ensuring it’s accurate and if not, taking steps to rectify it.

 

When is data inaccurate?

The GDPR does not give a definition of the term accuracy. However, it states that personal data is inaccurate if it is incorrect or misleading in any way. It is the data controller's responsibility to ensure the personal data they manage is accurate and up-to-date.

 

Can we refuse to comply with the request for rectification for other reasons?

You can refuse to comply with a request for rectification if the request is excessive or manifestly unfounded, taking into account whether the request is repetitive in nature. There are two things you can do if you consider that a request is excessive or manifestly unfounded:

 

1) Request a “reasonable fee” to deal with the request
2) Refuse to deal with the request

 

You will need to justify your decision in either case. The reasonable fee should be based on the administrative costs of complying with the request. If you decide to charge a fee, it is advised that you contact the individual within one month. You do not need to comply with the request until you have received the fee.

 

In most cases, you cannot charge a fee to comply with a request for rectification. However, as noted above, if the request has been excessive or manifestly unfounded you may charge a reasonable fee to cover the administrative costs.

 

Related Articles:

GDPR & Payroll processing: Do I need consent from my client's employees?

BrightPay launch an employee payroll smartphone app.

GDPR: What you need to know

 

Are you missing out on our newsletter? We will not be able to email you without you subscribing to our mailing list. You will be able to unsubscribe at any time. Don’t miss out - subscribe today!

 

Thesaurus Payroll Software | BrightPay Payroll Software

Posted byHolly McHughinGDPR


May 2018

8

PAYE Modernisation - The Facts

PAYE Modernisation is a mandatory payroll requirement that will be introduced from the 1st January 2019. It won’t change the way you calculate your PAYE information, it just means that you will need to send your data through to Revenue in real time. Every time you pay your employees (i.e. each pay period), you will need to submit PAYE information to Revenue, through an API link via your payroll software. This is compared to the current system where reporting is required just once a year at the payroll year end.

Employers should take steps to ensure their existing records are up-to-date and correct. Employer duties include:

  • Register as an employer (for new employers).
  • Take reasonable steps to verify the PPSN provided by employees, e.g. check it against:
    • Public Services Card
    • Tax Credit Certificate from a previous employment
    • P45
    • P60
    • Any item of correspondence from Revenue quoting the PPS number. 
  • If an employee does not hold a PPS number, advise them to contact the Department of Social Protection to apply for one.
  • Register all employees with Revenue (i.e. P45(3) or P46 where the employee has no P45). Where the new employee has not worked in Ireland before, the employee must register the employment online using the Jobs and Pension service available in myAccount. The Jobs and Pension service can also be used by employees who are changing from one employment to another. Once the employment has been registered, Revenue will issue a tax credit certificate.
  • Issue a P45 when an employee ceases employment and submit it to Revenue.
  • Ensure that they have received an up-to-date tax credit certificate for each employee. The leaflet outlines the basis of tax which should be applied on the first payday of a new tax year in the event that an up-to-date tax credit certificate for that year is not received.
  • Ensure that they hold a complete PAYE, PRSI and USC record for each employee at the end of the tax year.

PAYE Modernisation Compliant Software

To comply with PAYE Modernisation you will need to utilise fully compliant payroll software. BrightPay is working directly with Revenue to ensure this new real time process is as easy as possible for our customers. BrightPay is simple and easy to use payroll software that makes your payroll journey hassle free. With a 99% customer satisfaction rate and free customer support, Thesaurus and BrightPay are the payroll solutions to help you with PAYE Modernisation.

Free PAYE Modernisation Training

BrightPay has teamed up with Revenue as guest speakers to bring you free PAYE Modernisation training webinars throughout the year. Find out more on our events page or subscribe to our newsletters to ensure you never miss out on free training again.

Upcoming Webinars: Understanding and implementing the new legislation

The way in which we communicate and send payroll information to Revenue is changing. The objective of PAYE Modernisation allows for Revenue, employers and employees to access the most accurate, up-to-date information relating to pay and statutory payroll deductions.

Agenda:

  • PAYE Modernisation: Understanding and implementing the new legislation for your clients
  • Guest Speaker: Sandra Clarke (BCC Accountants)
  • Guest Speaker: Sinead Sweeney (Revenue)

Places are limited - make sure to book your place now to avoid disappointment: 
Register for Payroll Bureau Webinar | Register for Employer Webinar


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Posted byHolly McHughinPAYE Modernisation


Mar 2018

12

The ins and outs of PAYE Modernisation

The objective of PAYE modernisation is to deliver Real Time Information (RTI) so that Revenue, employers and employees have up-to-date information relating to tax deductions and pay. This will improve the transparency and understanding of the PAYE system for all stakeholders. For example, this will ensure that the right tax deduction is made at the right time from the right employees and that employers pay over the correct tax deduction and contribution for every employee.

SMART PAYE sets out the key design principles of the project. The project will meet its objectives while also ensuring the benefits to all stakeholders by working to these principles.

What are the benefits?


For Revenue:

  • Statutory in-year returns
  • Making compliance easier
  • Accurate up-to-date income details
  • Reduced customer contacts
  • Timely targeted interventions

For an Employer:

  • Seamless integration into payroll
  • Minimise employer cost to comply
  • Abolition of P30s, P45s, P60s and end of year returns
  • Right tax paid on current due dates
  • Time savings

For an Employee:

  • Simplified online services
  • Maximise use of entitlements
  • Automatic end of year review
  • Real time accurate data
  • Transparency


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Thesaurus Payroll Manager | BrightPay Payroll Software

 

Posted byHolly McHughinPAYE Modernisation