Jan 2019
14
PAYE Modernisation, One Month On!! New Year, New Payroll Legislation
PAYE Modernisation was introduced on the 1st of January 2019 and affects the way all employers process payroll. It is the most significant change ever to the Irish PAYE system. It is important that all employers and payroll processors understand their new real time reporting obligations.
Free PAYE Modernisation Webinars
Thesaurus Software and Revenue have teamed up for another series of free, CPD accredited PAYE Modernisation webinars. These upcoming webinars have a new agenda. We will look at what has happened since PAYE Modernisation has gone live and at the challenges businesses are facing.
The webinars are aimed at giving you an overview of how the new real time reporting works, the benefits of this new system and how to make sure that your business is PAYE Modernisation compliant. We will peel back the PAYE Modernisation legislation to outline clearly how PAYE Modernisation affects the payroll process and what is expected from you in 2019 and going forward.
Due to the high level of interest, it is expected that the training webinars will soon be completely booked out. Book your place now to avoid disappointment.
Webinar Agenda
- What is PAYE Modernisation and how to comply?
- How PAYE Modernisation will streamline your processes
- The benefits of PAYE Modernisation
- Recent updates and changes to PAYE Modernisation
- Reporting to Revenue in real time
- Making corrections to the payroll
- The approach to non-compliance and penalties
- How Thesaurus Payroll Manager & BrightPay are supporting your PAYE Modernisation journey.
- Guest Speaker: Revenue
The first webinar in the series takes place on January 30th and is CPD accredited for accountants and payroll bureaus. Due to phenomenal demand, we have also added more dates in February.
Thesaurus Software & PAYE Modernisation
Thesaurus Software is the number one payroll software provider in Ireland with two different payroll packages to choose from - Thesaurus Payroll Manager and BrightPay. Both systems include full PAYE Modernisation functionality at no extra cost. We have worked closely with Revenue to ensure that both systems are fully PAYE Modernisation compliant.
Our products are used to process the payroll for over 125,000 business across Ireland and the UK. BrightPay won the Payroll Software of the Year 2018 award at this year’s Accounting Excellence awards. With a 99% customer satisfaction rate, our customers can rest assured that all required functionality is catered for.
We have made it easier than ever before to switch to BrightPay or Thesaurus Payroll Manager - You can import your payroll data from Sage, Collsoft, Big Red Book, and many others in a matter of minutes.
Book a BrightPay demo | Thesaurus Payroll Manager demo
Nov 2018
22
PAYE Modernisation for Employees
PAYE Modernisation is coming on January 1st 2019. Ultimately, this means that employers will be obliged to report their employees’ pay and deductions to Revenue when or before they pay them.
There are many benefits for you, as an employee:
- The availability of real-time data that is accurate and accessible through Revenue’s online systems
- The ability to maximise the use of your entitlements
- The ability to access clear information about the deductions being reported to Revenue on your behalf
Will PAYE Modernisation affect your pay?
No, there will be no change to how your employer pays you and they will still provide you with a payslip.
However, your employer will now need to connect to ROS before calculating your pay and deductions to ensure they are using your most up-to-date tax credits and cut off points. They will also have to report these deductions to Revenue every time you are paid. You will be able to view pay and deductions on myAccount on the Revenue website.
You will receive your last P60 at the end of 2018. After that, you will no longer receive a P60, as Revenue will issue you with an End of Year Statement.
Thesaurus Payroll Manager | BrightPay Ireland
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- PAYE Modernisation for Payroll Bureaus- The ins and outs of increasing fees without losing clients
- Which is really better - the existing PAYE system or PAYE Modernisation?
- The Death of PAYE ‘P Forms’
Nov 2018
9
Manually Processing Payroll with PAYE Modernisation
PAYE Modernisation is the most significant change ever to happen to the Irish PAYE system. The new legislation will be a big change for all employers, especially those with little payroll experience. With the added workload required to process PAYE Modernisation, it is important that all employers prepare for PAYE Modernisation. From the very beginning of the year, employers must be ready to start reporting their payroll information to Revenue in real time.
Revenue estimates that a large number of employers still calculate their payroll manually. With PAYE Modernisation, these employers can still process their payroll using a manual, spreadsheet or paper-based system, but this outdated process will be time-consuming, cumbersome and prone to errors. Failing to comply with PAYE Modernisation will result in penalties or fines being imposed from Revenue.
Employers who process payroll manually will need to login to the ROS portal each pay period, be it weekly or monthly, and manually enter the required details for each of their employees, a bit like manually completing a P35 each pay period. Also, before processing the payroll in any week, manual users will need to login to ROS to get details of tax credits and cut off points.
Many business owners believe that a manual payroll system is a relatively easy way to manage their payroll and can seem like the most cost-effective option. However, along with the additional time required to process payroll, a manual system can result in inaccurate payroll processing as it does not have built-in processes to catch mistakes or notify you of payroll changes. Manual records are also very difficult to maintain, store securely under GDPR and are subject to greater human error. It is important to note that late periodic submissions or a constant pattern of correction submissions will potentially result in non-compliance penalties and fines.
PAYE Modernisation with Payroll Software
Revenue has strongly advised employers to review their payroll processes and systems to ensure they meet the new PAYE Modernisation requirements for January 2019. Payroll software which caters for PAYE Modernisation will improve and simplify communications between employers and Revenue.
If you have the correct payroll software tools in place, the ongoing reporting to Revenue will be seamless, ultimately saving time and reducing the risk of errors each pay period. Employers using payroll software that is Revenue compliant will be able to create and send the periodic PSR submission directly to Revenue from the payroll software at the click of a button. This integration with Revenue will also allow employers to automatically retrieve RPNs for employees from within the payroll software. Changes to an employees tax credits and cut-offs can then be updated in the payroll software with just one click.
Free Online Training
Thesaurus Software and Revenue have teamed up to bring you free PAYE Modernisation training webinars. We have put together a series of webinars aimed specifically at employers who are currently processing their payroll manually. During the webinars, we will look at the advantages and disadvantages of manually processing your payroll for PAYE Modernisation. Places are limited - Click here to book your place now.
Thesaurus Software is at the forefront when it comes to PAYE Modernisation complaint payroll software. With two different payroll packages to choose from - Thesaurus Payroll Manager and BrightPay - customers will be guaranteed leading-edge software and expertise. To help single-employee companies with their PAYE Modernisation duties, we are offering a free BrightPay employer licence for 2019. This free licence includes free email support and full functionality for PAYE Modernisation.
Related Articled:
- How do you submit payroll information with PAYE Modernisation?
- Manually processing payroll? It's time to modernise your payroll processing!
- How to master PAYE Modernisation
Thesaurus & BrightPay Newsletter - Are you missing out?
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Thesaurus Payroll Software | BrightPay Payroll Software
Oct 2018
12
How to Master PAYE Modernisation
In January 2019 Revenue will begin to enforce a new Pay As You Earn system that will introduce real-time reporting of employee’s tax and other deductions directly to Revenue every time an employee is paid. This new system will be known as PAYE Modernisation.
Although the new system is expected to cause a lot of confusion, particularly for small and micro employers, PAYE Modernisation will seek to provide a much more accurate solution to the current PAYE system and ultimately benefit all employers and employees.
For over two decades, Thesaurus payroll software has supported businesses both large and small to pay hundreds of thousands of employees every month. At Thesaurus and BrightPay we are working directly with Revenue to make sure we’re ready for PAYE Modernisation. Our aim is to ensure the new PAYE process is a seamless and smooth process for our users.
Our development team have already experienced what it is like to implement real time processing and reporting in the UK. Our understanding and knowledge coupled with the reliability and maturity of Thesaurus payroll software will guarantee a user-friendly PAYE Modernisation experience.
We understand how stressful this change is going to be for payroll professionals and as a result, to help you get it right, Thesaurus have teamed up with a Revenue representative to bring you a series of webinars where you’ll gain the knowledge needed to comply with and master the new PAYE changes. Places are limited - secure your place today.
PAYE Modernisation: Key facts you must know to ensure 100% compliance.
Agenda:
- An overview of PAYE Modernisation
- Recent updates and changes to PAYE Modernisation
- Can PAYE Modernisation be processed manually?
- Elimination of the P forms - P30, P60 P35, P46 and P45 forms
- Making corrections in real-time
- The role of payroll software
- How PAYE Modernisation will affect small employers
- The benefits of PAYE Modernisation for you
- 10 step Checklist to PAYE Modernisation
- How Thesaurus Payroll handles PAYE Modernisation
The Panel
Main presenter: Paul Byrne
Guest presenter: Sinead Sweeney
Guest presenter: Sandra Clarke
More information | Secure your place
Read More Like This:
PAYE Modernisation: Meet the experts
PAYE Modernisation: What you need to know
GDPR and Payroll Processing. Do I need consent from my client's employees?
Thesaurus & BrightPay Newsletter - Are you missing out?
We will not be able to email you about webinar events, special offers, legislation changes, other group products and payroll related news without you subscribing to our newsletter. You will be able to unsubscribe at anytime. Don’t miss out - sign up to our newsletter today!
Thesaurus Payroll Software | BrightPay Payroll Software
Sep 2018
21
BrightPay wins ‘Payroll Software of the Year’
BrightPay was announced the winner of ‘Payroll Software of the Year’ at this year’s AccountingWEB’s Software Excellence Awards.
The awards, which took place in London, are held by AccountingWEB - an online community for accounting and finance professionals in the UK. The winner is decided by a public vote, whereby members are asked to rate the software systems they use to determine the best products on the market.
It’s a great achievement for BrightPay to win the prestigious award, especially when you look at the number of larger software companies offering payroll in the UK. BrightPay also has a 99% customer satisfaction rate, and is used to process payroll for over 120,000 businesses across the UK and Ireland.
Marketing Manager at BrightPay, Karen Bennett says: “We’re delighted to win this award; it’s fantastic for BrightPay and our team to be recognised by our customers and the AccountingWEB members, and a massive thank you to everyone who voted for us.”
Paul Byrne, Managing Director, says: “It’s a real pleasure and honour to receive this award. It’s great to see such recognition for all the hard work we have put in. We work hard each year to improve the BrightPay experience for all of our customers, both in terms of the payroll software itself and the customer support that we offer.”
BrightPay in Ireland
In the Irish market, BrightPay is currently preparing for PAYE Modernisation, a real time reporting system that is being introduced on 1st January 2019. Essentially, employers will be required to report pay information to Revenue each pay period. This overhaul of the Irish PAYE system aims to ensure that employers and employees have the most accurate, up-to-date information relating to pay and tax deductions.
A similar system was introduced in the UK in 2013, which was seamlessly integrated into BrightPay UK payroll software. We have the relevant experience to ensure that PAYE Modernisation is just as streamlined in BrightPay Ireland. By switching to BrightPay Ireland, you can be assured that you have PAYE Modernisation compliant payroll software.
Book a demo today to see how BrightPay can help you with PAYE Modernisation.
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Related Articles:
- Which is really better - the existing PAYE system or PAYE Modernisation?
- Manually calculating payroll with PAYE Modernisation
- PAYE Modernisation: Frequently Asked Questions
- BrightPay Ireland - Customer Survey - The Results are in!
Sep 2018
18
Thesaurus Payroll Manager - Customer Survey Results
Opinions and feedback from our customers matter to us. We love to hear comments and suggestions from users in order to improve our customers’ experience. We recently conducted a customer survey to get an insight into what customers think about Thesaurus Payroll Manager and to find out what new features our customers want. We appreciate all the feedback received from this year’s survey and would like to say a massive thank you to everyone who took part.
The survey looked at customer satisfaction rates, software performance and customer support. We were delighted to discover that the customer satisfaction rate for our payroll software has remained at its exceptional 99%. The satisfaction rate for the customer support offered has also kept its 99% satisfaction rate.
One of the most common suggestions from this year’s survey was for the ability to reverse the payroll for individual employees rather than having to re-input the payroll for all employees. We are delighted to confirm that Thesaurus Payroll Manager 2019 will allow you to make corrections to previous pay periods for individual employees.
Thesaurus Connect
The survey also included some questions regarding our optional cloud add-on, Thesaurus Connect. With an overall satisfaction rate of 91%, customers rated Thesaurus Connect’s features highly, including the secure online backup (99%), payslip & P60 online accessibility (98%), HR document upload (98%), value/price (97%) and its ability to reduce payroll administration tasks (90%).
Watch this short video for an overview of how Thesaurus Connect can meet your payroll and HR needs.
PAYE Modernisation
This year’s survey also looked at PAYE Modernisation. With the introduction of this new system just three months away, we were surprised to find out that almost 7% of employers said that they were not aware of the upcoming changes.
When looking at the question ‘Do you feel prepared for the introduction of PAYE Modernisation?’, the results were also quite worrying. Just 2% of employers said that they felt extremely prepared, while a massive 32% said they felt not at all prepared.
It is important that all employers understand the new PAYE changes being implemented. We are running a series of free PAYE Modernisation training webinars with a guest speaker from Revenue. Make sure to book your place now.
Alternatively, you can book an online PAYE Modernisation demo with Thesaurus Payroll Manager to find out what the software will look like in 2019.
Related Articles:
- PAYE Modernisation Compliant Payroll Software
- Thesaurus Connect: The GDPR Survival Toolkit
- The Existing PAYE System VS PAYE Modernisation: Which is really better?
Jun 2018
22
PAYE Modernisation - List of Employees
In preparation for PAYE Modernisation, Revenue will soon be asking employers to send a list of their employees through Revenue's Online Services (ROS). This list will ensure that both Revenue and employer records are accurate and up to date.
The list must include:
- employees who are currently in your employment (including directors)
- employees on long term leave such as maternity leave or sick leave
- pensioners in receipt of payments
- seasonal or temporary employees for whom you have not completed the P45 process
- employees on a career break for whom you have not issued a P45
- employees for whom you have received a PAYE Exclusion Order
Employees who are currently on a career break and have been issued with a P45 are not to be included.
Before you send your list, please ensure you have:
- entered a PPS Number for all employees
- issued a P45 to any employees that have left your employment
- submitted P45 Part 3/P46 for any employees that have commenced employment
- entered the employer address, this can be entered/amended by going to File > Amend Company Details
You can create the 'List of Employees' file within Thesaurus Payroll Manager by selecting ROS > List of employees.
Please note, to ensure the return includes all new employees only prepare the return when all new employees have been included in a pay run.
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Jun 2018
8
What happens if I don’t comply with GDPR ?
The amount of data currently being processed by businesses was unforeseeable way back in the 1990’s when the current Data Protection Regulation was drawn up. Officials recognised that the current rules just weren’t sufficient to handle the current digital era. An updated reform was agreed and GDPR was born.
From May 25th, the GDPR legislation was enforced by data regulators across Europe. As this deadline is passed, it is important to note that every business that stores and manages personal data will be affected by this change.
To help you with your GDPR preparation we’ve compiled a list of some of the most common questions that we get asked:
What is personal data?
Personal data is anything that allows a person to be identified. Some examples would be; name, address, IP address or photo.
What happens if I don’t comply with the GDPR?
One of the most talked about elements of the GDPR is the consequences for non-compliance. Companies that fail to comply can face fines of up to £20 million or 4% of turnover (whichever is greater).
Will the GDPR affect my business?
In short, yes. GDPR will affect every individual and organisation that holds or processes personal data from any individual in the EU.
Can I still email payslips?
Emailing payslips is still perfectly acceptable under the GDPR. However, it is important to consider the security of the payslip. Payroll software, like BrightPay & Thesaurus, will encrypt payslips and automatically delete payslips that are sent from our servers.
How can BrightPay/ Thesaurus help?
Data Protection has always been a priority for BrightPay & Thesaurus. Like all companies, we’ve had to review how we handle data in preparation for the GDPR. Here is a list of resources we’ve put together to aid you on the voyage to becoming compliant with the GDPR:
1. Free GDPR webinars for payroll bureaus and employers
Join us for our free webinar where we will discuss what GDPR is and why employers need to take it seriously.
2. BrightPay & Thesaurus Connect
The GDPR states that where possible individuals should have access to a secure, self-service remote system which would provide direct access to their personal data. BrightPay Connect is a self-service option which will give employees online remote access to view their payroll information at any time.
3. Free GDPR and The Future of Payroll guide
This guide will specifically look at the impact of GDPR on your payroll processing and highlight the biggest areas of concern. We will walk through some important steps to achieve GDPR compliance.
4. Free template: Data Processor Agreement
Whenever a data controller (e.g. a payroll bureau client) uses a data processor (e.g. payroll bureau) there needs to be a written contract in place. The contract is important so that both parties understand their responsibilities and liabilities.
BrightPay Newsletter - Are you missing out?
GDPR is changing how we communicate with you. From May 2018, we will not be able to email you about webinar events, special offers, legislation changes, other group products and payroll related news without you subscribing to our newsletter. You will be able to unsubscribe at any time. Don’t miss out - sign up to our newsletter today!
Related Articles:
- Thesaurus - June 2018 customer update.
- GDPR: What you need to know.
- Real-time reporting to become part of payroll processing.
Thesaurus Payroll Software | BrightPay Payroll Software.
May 2018
22
Thesaurus Software - We don't just do payroll
As one of Ireland’s largest payroll software providers, we have a lot of customers using our payroll software, but did you know that we have a number of other HR, payroll and accounts software packages available?
Thesaurus Payroll Manager
Payroll Manager is a payroll software market leader in Ireland. Having been tried, tested and evolved for over two decades, our customers use Payroll Manager to pay hundreds of thousands of employees every month. If you want a mature and reliable payroll software solution with a proven track record and a national support network, look no further!
BrightPay
BrightPay is a payroll software which is future-proof, having been programmed using modern technology, it allows the user to process and run payroll effortlessly no matter how large or complicated it may be. Having a feature-rich interface allowing the user to customise reports, set up unlimited pay rates, additions and deductions, the options are endless making the weekly/monthly pay-run a breeze!
Thesaurus Connect
Thesaurus Connect is a powerful add-on to the payroll software which enables secure automatic backups of your payroll data to the cloud. The web based self-service dashboard for employers and their employees is an invaluable tool for those employers looking to put their best foot forward in terms of GDPR readiness and compliance.
Bright Contracts
This HR software allows the user to manage and create professional Contracts of Employment for their workers, and also includes an Employee Privacy Policy in line with the new data protection legislation, GDPR. It also has a customisable Staff/Company Handbook with all the legislative and best practice policies and procedures that are recommended for any business with staff. In addition, the software also provides a wealth of online support documentation, such as template HR letters, checklists, guidelines, etc.
Thesaurus Accounts
Thesaurus Accounts is a robust bookkeeping and accounts package that has stood the test of time. Designed by bookkeepers and accountants, it is the choice of thousands of Irish companies. It looks after all of the prime books of entry right through to trial balance and management accounts.
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Apr 2018
19
Real time reporting to become part of payroll processing
In less than a year the current PAYE system is going to change remarkably with the introduction of real time reporting known as PAYE Modernisation. The current payroll system hasn’t been modified since it was first introduced in the 60’s.
The main objective of PAYE Modernisation is to enable clear communication between Revenue and those who are processing payroll. This change will affect most, if not all businesses across Ireland.
Some of the common questions people have asked about PAYE Modernisation are:
- What do I have to do differently for PAYE Modernisation?
PAYE Modernisation will mean that people processing payroll will now how to submit a file to Revenue every pay period as opposed to the current annual ‘P’ forms. Payroll Software will make this a hassle free process, ensuring employers can easily comply with PAYE Modernisation.
- Will PAYE Modernisation be complicated?
PAYE Modernisation will likely cause a significant burden to employers, particularly small employers that do not currently utilise payroll software. BrightPay and Thesaurus Software will be fully equipped to make PAYE Modernisation a seamless process for payroll processors. Our developers have already implemented a similar real time reporting process for our UK payroll software.
- What will PAYE Modernisation cost my business?
As reports will need to be submitted to Revenue every pay period a lot of businesses will be relying on payroll software to do this for them. If you do not have payroll software in place, now is the time to think about purchasing. Luckily, low cost payroll software, like BrightPay and Thesaurus payroll will seamlessly handle PAYE Modernisation.
- Will PAYE Modernisation take up a lot of my time?
For companies still processing payroll manually, PAYE Modernisation will likely impose a significant time burden. For employers utilising payroll software like BrightPay and Thesaurus Software, administrative tasks will be significantly simplified. PAYE Modernisation reports required by Revenue can be sent easily from within the software. Also, the introduction of PAYE Modernisation has meant the elimination of the time consuming annual ‘P’ forms.
Free PAYE Modernisation Webinars
If there is something you’re still unsure of relating to PAYE Modernisation, we have teamed up with Revenue to bring you free online training webinars. These webinars are designed for employers and payroll bureaus to discuss what PAYE Modernisation will mean for your business and to help you prepare for the transition to the new system. You can sign up to our newsletter to get an invitation to our next PAYE Modernisation webinar.
Thesaurus & BrightPay Newsletter
GDPR is changing how we communicate with you. After May 2018, we will not be able to email you about webinar events, special offers, legislation changes, other group products and payroll related news without you subscribing to our newsletter. You will be able to unsubscribe at anytime. Don’t miss out - sign up to our newsletter today!
Thesaurus Payroll Software | BrightPay Payroll Software
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