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May 2022

6

How to integrate payroll and HR

In a Censuswide survey of 251 HR and payroll managers, 76% of businesses admitted to failing to pay their employees correctly or on time on one or more occasion. In the 2019 survey it was also revealed that, on average, employees had been paid incorrectly or late four times in the previous twelve months. This failure can sour employee relations and employees may feel they are unable to trust their employers.

Successful businesses are built on relationships and when there is a breakdown of trust, relationships are damaged, and your business may suffer consequently. When a concern arises for an employee, it is often the HR department that they first turn to – including questions and issues to do with pay. Whether or not you think that payroll should be the responsibility of HR personnel, businesses can benefit from integrating the two functions.

Thesaurus Connect is the cloud extension to payroll software, Thesaurus Payroll Manager, that can streamline payroll and HR processes; meaning less work for employers and more peace of mind that your employees’ pay will be accurate. Thesaurus Connect can also help improve communication between you and your employees. Effective communication within organisations has become more important than ever since the COVID-19 outbreak forced many of us to work remotely.

Thesaurus Connect gives you access to an online employer portal from which you can manage employees in many ways. An unlimited number of users can be added, meaning the portal can be accessed safely and securely by any colleagues you wish to allow access. Listed below are eight features of Thesaurus Connect and how these features can benefit employers, HR departments and payroll processers.

 

1. Payroll Records - Instantly access your employees’ payslips and payroll documents, run your own payroll reports, and view amounts due to Revenue anywhere, any time, through your secure online portal.

2. Employee Self-Service - Invite your employees to an online self-service portal and employee app where they can access their payslip library, request annual leave, access HR documents and update personal contact details. Find out more. Employees can download the employee app on their smartphone or tablet; giving them instant access to their payroll information on the go. The employee app is available to download for free on any Android or iOS device.

3. Employee Records - Employers and managers can keep track of their employees’ basic personal details, which can be updated by employees. This ensures that you have the most accurate and up-to-date details on file for your employees.

4. Employee Calendar - The real-time employee calendar allows you and your colleagues to see, at a glance, who is on leave, when, and whether they are on annual leave, unpaid leave, parenting leave or sick leave.

5. Leave Management - Employees can submit holiday requests with a few simple clicks. Managers will be notified of the request and can view the holiday calendar online before approving, ensuring that you always have sufficient cover.

6. Secure Cloud Storage - When it comes to payroll, data security is extremely important. Payroll information is stored on Microsoft Azure, which is one of the most secure ways to store data.

7. Company Messaging - Whether it is an important memo, the company newsletter, or details of a staff party, the notification system will transform internal communications. All employees can be kept up to date on what is happening in the workplace, regardless of where they are located.

8. HR Documents & Resources - You can share documents and resources with individuals, teams or the whole company at the touch of a button. Track who has viewed circulated documents and who has not.

Book a Thesaurus Connect demo today to learn more about these features and how they can benefit your business.

Posted byElaine CarrollinEmployee Self ServicePayroll