With GDPR kicking in next May and PAYE Modernisation going live in January 2019, accountants and other bureau payroll providers will have a lot to contend with.
PAYE Modernisation will involve major process changes for many of your clients (just to ensure that a file is submitted to Revenue on or before the payroll date). Ensuring that payrolls are processed using the most up to date tax credits and cut off point information is also an essential part of the new system.
Because Illness Benefit becomes taxable through the P2C file from January 2018, ensuring that you use the most recent P2Cs will become a must before each and every pay run from as soon as January 2018.
We have been busy making updates to Thesaurus Payroll Manager 2018 to better prepare you for all of the above changes. Here is a quick outline of the software changes that we have made for 2018. These changes are in addition to those which cater for Budget 2018.
Password retrieval is now an automated process which will require a recovery email address for each payroll client.
We have added a bit more file encryption so that you will be better protected if your system is compromised, your laptop is stolen or a memory stick goes missing.
You may be aware that our recent year end upgrade includes a feature whereby backup files can be securely sent to our support staff, should it be required to help with a support query.
Optionally, our cloud add on, Thesaurus Connect, will enable you to backup securely to a secure European Azure server and restore securely from that server to your payroll. Thesaurus Connect will also provide you with the added benefit of giving your clients and their employees direct access to their personal data, ensuring transparency and assisting with Data Subject Requests.
PAYE Modernisation and Illness Benefit Changes
Thesaurus Payroll Manager 2018 gives much more priority to the P2C download process, also keeping a log of all imports and reminding you when P2Cs have not been imported.
To prepare you for the new reality, where payrolls will be required to be processed in real time, we have included a “Late Payrolls” button to help identify those payrolls that are falling behind. This will be particularly useful where you have hundreds of payroll clients.
Knowing that your own processes will probably need to be more streamlined with real time submissions, we have added (and will continue to add) automated client emailing from within the software. Our initial 2018 release will include this for the payroll preview report. It will also include emailing of a single pdf document containing all payslips, the emailing of the P30 and emailing of the payroll summary report. It should be noted that these emails are transmitted securely through our Thesaurus servers and do not require third party software. This is the same system that our payslip emailing currently uses.
Towards the latter half of 2018, Revenue will ask you to submit a list of employees for each employer through ROS. The ability to prepare this file is in our initial 2018 release. The file is required by Revenue for data alignment. Their aim is to have knowledge of the correct employment details for as many employees as possible when PAYE Modernisation goes live.
At Thesaurus Software we plan to help you with PAYE Modernisation as much as we can. We have already been through these changes in the UK and can use this experience to help address issues before they arise.
We will bring you further updates throughout 2018, in many cases via free webinars (which will also help with your structured CPD requirements). Register for our next free webinars here.
We will begin testing the new real time systems with Revenue from April 2018 and we’ll keep you appraised of our progress.
Finally, we have included a few more importers should any of your clients (or colleagues) choose to move from other payroll software.