Feb 2019

5

How to avoid PAYE Modernisation mistakes

PAYE Modernisation is now fully operational and has brought many changes to the payroll process. Overall, it brings many benefits to all stakeholders involved - employers, employees and Revenue.

It is important that employers are aware of and understand their new real time reporting obligations. Revenue has strongly advised employers to review their payroll processes and systems to ensure that they meet the new PAYE Modernisation requirements.

Employers need to be aware that mistakes can be very costly. An employer is responsible for deducting the tax and paying over the liability to Revenue, and so non-compliance will result in interest to be paid by the employer. Employers who fail to comply can expect Revenue intervention with non-compliance penalties and fines.

The current penalty regime includes a fixed penalty of €4,000 for each breach of the PAYE legislation. It also includes a fixed penalty of €3,000 imposed on the company secretary for each breach. These penalties can be imposed on a per-item basis, so if you are even a mid-sized employer, these penalties can build up.

Download our free eBook for employers - Surviving PAYE Modernisation. In this guide, we discuss the key changes with PAYE Modernisation and what employers need to do to avoid non-compliance penalties from Revenue.

Download free guide

Interested in finding out more about PAYE Modernisation? Thesaurus Software and Revenue have teamed up for a new series of free PAYE Modernisation webinars. During the webinars, we will look at what has happened since PAYE Modernisation has gone live and what challenges businesses are facing.

Click here to book your place on one of our upcoming webinars.

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Posted byRachel HynesinPAYE Modernisation


Feb 2019

1

ROS digital certificates - why you need one ASAP

Fun fact: Ireland is considered 1st in the EU when it comes to paying taxes!! Yes, I was just as shocked as you are! 1st in the EU at talking the ear off you and definitely 1st in the world at having the almighty craic, but paying taxes? Gosh not only are we funny and friendly, we’re honest and hardworking too! We’re so into our taxes and payroll that we are completely revolutionizing the way PAYE is reported to Revenue starting in the new year. When I say ‘we’, I mean it was the Irish government.

Yes that’s right folks I’m talking about PAYE Modernisation, the biggest (and best) change to PAYE since its introduction back in 1960. While, not everyone will agree, PAYE Modernisation will most definitely be a good thing for employers and employees. But today I want to talk about a very important certificate. 

What are digital certificates? Revenue uses “digital certs” to allow business customers to electronically access their Revenue Online account and “sign and submit” their returns via the electronic channel (ROS). Essentially the process of electronically “signing and submitting” acts in lieu of a legal signature and ensures that the transactions and communications between business customers and Revenue cannot be repudiated at a later stage. It is also required by agents who wish to access online services for their clients. 

Not only is this quite nifty, it is super secure. We're talking pinky promise between two grown men secure, that the information is locked down! And this security has been credited with the success of the digital certificates, and is possibly one of the key factors contributing to us paying our taxes so well.

But Aoibheann, digital certs have been around for ages, why the sudden interest? What else is going to make a comeback, bootleg jeans? Well digital certs are now a hot topic thanks to the introduction of PAYE Modernisation which came into effect on January 1st 2019. I’ve talked before about how you should be using payroll software in order to utilise it effectively, but equally as important is downloading your ROS digital certificate. Without this digital cert the PAYE Modernisation features in your software won’t work. You need to be able to access the ROS servers directly from your payroll software and likewise for the payroll information to be able to upload seamlessly to ROS from your computer.

The digital cert may sound scary but Thesaurus Software have put together a step by step guide on how to save and reload your digital certificates. It’s so simple, you wouldn't even need to get one of your grandkids to it for you.

Well, what are you waiting for?  Get moving! So you can focus on real issues, like what to wear to bingo on Thursday.

 

Written by Aoibheann Byrne | BrightPay & Thesaurus Payroll

 

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Thesaurus Payroll Manager Bureau version and Agent ROS Digital certificates
Adding a Revenue Digital Certificate - Employers
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Posted byAoibheann ByrneinPAYE ModernisationPayroll


Jan 2019

28

PAYE Modernisation is now live - but how do I comply?

By now, all employers in Ireland should know about Revenue’s new PAYE Modernisation legislation. This system came into effect on January 1st 2019 and brought with it a new and improved method of reporting PAYE information to Revenue.

PAYE Modernisation has brought many changes to the payroll process. With the new system, employers are required to send real time payroll submissions to Revenue containing details of their employees’ PAYE information. These submissions must be sent to Revenue on or before the date an employee is paid every pay period. In most cases, this means a file will be submitted either weekly or monthly.

What happens if I don’t comply?

Non-compliant employers can expect Revenue intervention with non-compliance penalties and fines. An employer is responsible for deducting the tax and paying over the liability to Revenue and so non-compliance will result in interest to be paid by the employer.

The current penalty regime includes a fixed penalty of €4,000 for each breach of the PAYE legislation. It also includes a fixed penalty of €3,000 imposed on the company secretary for each breach. These penalties can be imposed on a per-item basis, so if you are even a mid-sized employer, these penalties can build up.

Free eBook: Surviving PAYE Modernisation!

Download your free copy of our PAYE Modernisation guide for employers. In this guide, we discuss practical PAYE Modernisation tips that every employer needs to know. Make sure you avoid fines for non-compliance.

Download free guide

Find out more with our free PAYE Modernisation webinars

Revenue has teamed up with Thesaurus Software for a series of free PAYE Modernisation webinars. During the webinars, we will look at what has happened since PAYE Modernisation has gone live and what challenges businesses are facing. Click here to book your place on one of our upcoming webinars.

Thesaurus Payroll Software | BrightPay Payroll Software

Posted byRachel HynesinPAYE Modernisation


Jan 2019

24

Last chance to register! Free CPD accredited webinar with Thesaurus Software & Revenue

PAYE Modernisation, One Month On!! New Year, New Payroll Legislation

Thesaurus Software and Revenue have teamed up for another series of free PAYE Modernisation webinars featuring a brand new agenda. We will look at what has happened since PAYE Modernisation has gone live and the challenges businesses are facing.

The first webinar in the series takes place on January 30th and is CPD accredited for accountants. Due to the high level of interest, this webinar is almost booked out with just 50 places remaining. Book your place now to avoid disappointment.

The webinars are aimed at giving you an overview of how the new real time reporting system works, the benefits of this new system and how to make sure that your business is PAYE Modernisation compliant. We will peel back the PAYE Modernisation legislation to outline clearly how PAYE Modernisation affects the payroll process and what is expected from you in 2019 and going forward.

Register here | View extra dates added

Free PAYE Modernisation eBook:

Surviving PAYE Modernisation! What to do to comply

Download your free copy of BrightPay’s PAYE Modernisation guide for employers. In this guide, we discuss practical PAYE Modernisation tips that every employer needs to know.

Download free guide

Thesaurus Software & PAYE Modernisation

Thesaurus Software is the number one payroll software provider in Ireland with two different payroll packages to choose from - Thesaurus Payroll Manager and BrightPay. Both systems include full PAYE Modernisation functionality at no extra cost. We have worked closely with Revenue to ensure that both systems are fully compliant.

Our products are used to process the payroll for over 125,000 businesses across Ireland and the UK. BrightPay won the Payroll Software of the Year 2018 award at the Accounting Excellence awards. With a 99% customer satisfaction rate, our customers can rest assured that all required functionality is catered for.

We have made it easier than ever before to switch to BrightPay - You can import your payroll data from Sage, Collsoft, Big Red Book, and many others. 

Book a BrightPay demo | Watch short PAYE Modernisation video | Download 60 day free trial

Posted byRachel HynesinPAYE Modernisation


Jan 2019

14

PAYE Modernisation, One Month On!! New Year, New Payroll Legislation

PAYE Modernisation was introduced on the 1st of January 2019 and affects the way all employers process payroll. It is the most significant change ever to the Irish PAYE system. It is important that all employers and payroll processors understand their new real time reporting obligations.

Free PAYE Modernisation Webinars

Thesaurus Software and Revenue have teamed up for another series of free, CPD accredited PAYE Modernisation webinars. These upcoming webinars have a new agenda. We will look at what has happened since PAYE Modernisation has gone live and at the challenges businesses are facing.

The webinars are aimed at giving you an overview of how the new real time reporting works, the benefits of this new system and how to make sure that your business is PAYE Modernisation compliant. We will peel back the PAYE Modernisation legislation to outline clearly how PAYE Modernisation affects the payroll process and what is expected from you in 2019 and going forward.

Due to the high level of interest, it is expected that the training webinars will soon be completely booked out. Book your place now to avoid disappointment.

Webinar Agenda

  • What is PAYE Modernisation and how to comply?
  • How PAYE Modernisation will streamline your processes 
  • The benefits of PAYE Modernisation
  • Recent updates and changes to PAYE Modernisation
  • Reporting to Revenue in real time
  • Making corrections to the payroll
  • The approach to non-compliance and penalties
  • How Thesaurus Payroll Manager & BrightPay are supporting your PAYE Modernisation journey.
  • Guest Speaker: Revenue 

The first webinar in the series takes place on January 30th and is CPD accredited for accountants and payroll bureaus. Due to phenomenal demand, we have also added more dates in February.

Click here to register

Thesaurus Software & PAYE Modernisation

Thesaurus Software is the number one payroll software provider in Ireland with two different payroll packages to choose from - Thesaurus Payroll Manager and BrightPay. Both systems include full PAYE Modernisation functionality at no extra cost. We have worked closely with Revenue to ensure that both systems are fully PAYE Modernisation compliant.

Our products are used to process the payroll for over 125,000 business across Ireland and the UK. BrightPay won the Payroll Software of the Year 2018 award at this year’s Accounting Excellence awards. With a 99% customer satisfaction rate, our customers can rest assured that all required functionality is catered for.

We have made it easier than ever before to switch to BrightPay or Thesaurus Payroll Manager - You can import your payroll data from Sage, Collsoft, Big Red Book, and many others in a matter of minutes.

Book a BrightPay demo | Thesaurus Payroll Manager demo

Thesaurus Payroll Software | BrightPay Payroll Software

Posted byRachel HynesinPAYE ModernisationPayroll Software


Dec 2018

18

Stranger Danger! - Be aware when processing your tax rebate

Ah humans, we’re a lovely bunch aren’t we? An industrious lot some might say. Always finding ways to adapt, to evolve…...to manipulate. No matter what, if a situation exists where someone can be scammed, then get in line sweetie because there is already a slew of people that have beat you to it. It’s no different this time.

With the introduction of PAYE Modernisation a number of dodgy tax refund websites have sprung up left right and centre with the aim of conning you, yes YOU, out of your hard earned punts and pignins.

These sites basically offer to process tax refunds on your behalf and “all” they ask in return is 10% of the final amount of your rebate whilst also asking you to input your personal details such as your DOB, bank details, PPSN number, and so on. So never mind that this is a pretty bad deal already, the worst thing is that all they do is take the exact same information that you just typed in, and then type the exact same information into the Revenue website and charge you for the courtesy of doing so!

Daylight robbery doesn’t even cover it. The absolute CHEEK of it doesn’t even cover it either! People are needlessly giving these sites a cut of their tax refund, as well as their personal details….for nothing! Zilch. Zero. Nada!

Now I’ve known some amadán úfásachs in my life. There was a boy in my class, Séamus, who thought that teachers lived in the staff room and that chocolate milk came from brown cows. My own mother thought I was going to grow up to be a nice respectable young woman. HA! But giving someone online your details and money for nothing? Now that is just plain stupid. #sorrynotsorry

So what has this got to do with PAYE Modernisation? Where is my tax refund? How come I’ve never seen a baby pigeon? Well, under the new PAYE system, employers have to report employees’ pay and deductions each time they are paid instead of once a year. For anyone who is not properly registered under the PAYE system (for example, a foreign national newly arrived to Ireland) they will be put on emergency tax until they’re registered. This will most likely result in a surge of people claiming tax rebates throughout the year.

Now besides the sheer silliness of it all there is also a more insidious side to all this. I have a feeling the “STRANGER DANGER” of the current generation will be “do not give your bank details to someone who asks for it online”. Not only that, but with all the details you are required to enter they basically have everything they need to impersonate you online whenever they want.

There is also an additional risk that these companies will overstate expense estimates on your behalf in the hope of getting a bigger refund, thus a higher percentage of their cut. If you are later audited by Revenue and they found that you used one of these websites that supplied fake information on your behalf (even without your knowledge) then you, yes YOU, and not the company would be liable for interest and penalties.

Be safe, be savvy, be sassy. That’s my motto. (That, and “there’s always time for a chicken nugget”). Think twice before using these sites or, you know, just don’t! It’s really not that arduous to apply for a refund yourself so don’t be lazy; it will be one less headache to deal with.

Are you missing out on the BrightPay newsletter? We will not be able to email you without you subscribing to our mailing list. You will be able to unsubscribe at anytime. Don’t miss out - sign up to our newsletter today!

Thesaurus Payroll Software | BrightPay Payroll Software

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Posted byAoibheann ByrneinPAYE Modernisation


Nov 2018

22

PAYE Modernisation for Employees

PAYE Modernisation is coming on January 1st 2019. Ultimately, this means that employers will be obliged to report their employees’ pay and deductions to Revenue when or before they pay them.

There are many benefits for you, as an employee:

  • The availability of real-time data that is accurate and accessible through Revenue’s online systems
  • The ability to maximise the use of your entitlements
  • The ability to access clear information about the deductions being reported to Revenue on your behalf

 

Will PAYE Modernisation affect your pay?

No, there will be no change to how your employer pays you and they will still provide you with a payslip.

However, your employer will now need to connect to ROS before calculating your pay and deductions to ensure they are using your most up-to-date tax credits and cut off points. They will also have to report these deductions to Revenue every time you are paid. You will be able to view pay and deductions on myAccount on the Revenue website.

You will receive your last P60 at the end of 2018. After that, you will no longer receive a P60, as Revenue will issue you with an End of Year Statement.

 

Thesaurus Payroll Manager | BrightPay Ireland

 

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Posted byHolly McHughinPAYE ModernisationPayrollPayroll Software


Nov 2018

14

Thesaurus will be ready for PAYE Modernisation

Thesaurus & BrightPay are working with Revenue to ensure our payroll software can easily cater for the needs of PAYE Modernisation which will be effective from 1 January 2019. Our payroll features will streamline real time reporting for employers to easily comply with the new PAYE system.

PAYE Modernisation will enable Revenue to ensure employees are receiving their correct tax credits and cut-off points throughout the year. This compares with the current PAYE reporting which is done through P35s on a yearly basis. PAYE Modernisation will be fully integrated with both Thesaurus & BrightPay, allowing employers to simplify the payroll process and reduce the administrative cost.

Our development team have already experienced what it was like to implement real time processing and reporting with our UK payroll software. Our understanding and knowledge will guarantee that our payroll systems offer a seamless and user-friendly PAYE Modernisation process for our customers.

We are currently running PAYE Modernisation demos several times a week. Take a look and see what PAYE Modernisation will look like in 2019.

Register for our free 10 minute demo!

 

Free Guide for Payroll Bureaus

PAYE Modernisation: The ins & outs of increasing frees without losing clients.

 

Download now

Click here to register and find out more about our upcoming PAYE Modernisation webinars.

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Thesaurus & BrightPay Newsletter - Are you missing out?

We will not be able to email you about webinar events, special offers, legislation changes, other group products and payroll related news without you subscribing to our newsletter. You will be able to unsubscribe at anytime. Don’t miss out - sign up to our newsletter today!

Thesaurus Payroll Software | BrightPay Payroll Software

Posted byHolly McHughinPAYE Modernisation


Nov 2018

9

Manually Processing Payroll with PAYE Modernisation

PAYE Modernisation is the most significant change ever to happen to the Irish PAYE system. The new legislation will be a big change for all employers, especially those with little payroll experience. With the added workload required to process PAYE Modernisation, it is important that all employers prepare for PAYE Modernisation. From the very beginning of the year, employers must be ready to start reporting their payroll information to Revenue in real time.

Revenue estimates that a large number of employers still calculate their payroll manually. With PAYE Modernisation, these employers can still process their payroll using a manual, spreadsheet or paper-based system, but this outdated process will be time-consuming, cumbersome and prone to errors. Failing to comply with PAYE Modernisation will result in penalties or fines being imposed from Revenue.

Employers who process payroll manually will need to login to the ROS portal each pay period, be it weekly or monthly, and manually enter the required details for each of their employees, a bit like manually completing a P35 each pay period. Also, before processing the payroll in any week, manual users will need to login to ROS to get details of tax credits and cut off points.

Many business owners believe that a manual payroll system is a relatively easy way to manage their payroll and can seem like the most cost-effective option. However, along with the additional time required to process payroll, a manual system can result in inaccurate payroll processing as it does not have built-in processes to catch mistakes or notify you of payroll changes. Manual records are also very difficult to maintain, store securely under GDPR and are subject to greater human error. It is important to note that late periodic submissions or a constant pattern of correction submissions will potentially result in non-compliance penalties and fines.

 

PAYE Modernisation with Payroll Software

Revenue has strongly advised employers to review their payroll processes and systems to ensure they meet the new PAYE Modernisation requirements for January 2019. Payroll software which caters for PAYE Modernisation will improve and simplify communications between employers and Revenue.

If you have the correct payroll software tools in place, the ongoing reporting to Revenue will be seamless, ultimately saving time and reducing the risk of errors each pay period. Employers using payroll software that is Revenue compliant will be able to create and send the periodic PSR submission directly to Revenue from the payroll software at the click of a button. This integration with Revenue will also allow employers to automatically retrieve RPNs for employees from within the payroll software. Changes to an employees tax credits and cut-offs can then be updated in the payroll software with just one click.

 

Free Online Training

Thesaurus Software and Revenue have teamed up to bring you free PAYE Modernisation training webinars. We have put together a series of webinars aimed specifically at employers who are currently processing their payroll manually. During the webinars, we will look at the advantages and disadvantages of manually processing your payroll for PAYE Modernisation. Places are limited - Click here to book your place now.

Thesaurus Software is at the forefront when it comes to PAYE Modernisation complaint payroll software. With two different payroll packages to choose from - Thesaurus Payroll Manager and BrightPay - customers will be guaranteed leading-edge software and expertise. To help single-employee companies with their PAYE Modernisation duties, we are offering a free BrightPay employer licence for 2019. This free licence includes free email support and full functionality for PAYE Modernisation.

 

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Thesaurus & BrightPay Newsletter - Are you missing out?

We will not be able to email you about webinar events, special offers, legislation changes, other group products and payroll related news without you subscribing to our newsletter. You will be able to unsubscribe at anytime. Don’t miss out - sign up to our newsletter today!

 

Thesaurus Payroll Software | BrightPay Payroll Software

 

 

Posted byRachel HynesinPAYEPAYE ModernisationPayrollPayroll Software


Nov 2018

5

How do you submit payroll information with PAYE Modernisation?

Ensure that you’re PAYE Modernisation ready, no matter how you currently manage or run your payroll.

Processing Payroll software In-house?

Ask your payroll software provider if they are PAYE Modernisation ready. It’s up to you to make sure you are using software that is legally compliant with the new PAYE system and that you have access to the support you need to submit PAYE information in real time. BrightPay is working with Revenue to make sure our payroll software can easily cater for the needs of PAYE Modernisation processing. Our software will streamline real time reporting so that employers can easily comply with the new PAYE system. In the UK market, we have already experienced what it was like to implement real time processing and PAYE reporting with BrightPay UK, meaning we have been down this road before and are experts!

Outsourcing Payroll?

Be mindful if you outsource your payroll processing as it is still your responsibility to comply with PAYE Modernisation. Ensure you understand how your payroll processor is complying with PAYE Modernisation and if you will need to make any changes to your business processes.

Manually Processing & Uploading?

Revenue are providing a facility for employers to manually upload payroll submissions which will be a time-consuming and error prone process. Revenue have strongly recommended that employers use payroll software. Using a manual approach, employers would need to login to ROS and enter all of the required details for all of their employees, a bit like manually completing a P35 each pay period. Also, before processing the payroll in any week, employers would need to religiously log in to ROS to get details of tax credits and cut-off points. This facility in ROS will only be available for employers with 5 or less employees. It should also be noted that the manual ROS input screens will not calculate taxes.

Are there any fines and penalties?

Non-compliant businesses can expects Revenue intervention. More information on penalties is expected to be confirmed in the coming months.

Click here to register and find out more about our upcoming PAYE Modernisation webinars.

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Posted byHolly McHughinPAYE Modernisation