Do you often feel that your annual leave process is scattered and unorganised? Maybe you’ve missed an employee’s email, only to discover weeks later that certain dates have been double-booked, leaving you short-staffed. This can frustrate employees and employers alike, especially during busy periods. That’s why we recommend having a system in place that can deal with employee annual leave requests in a straightforward and fair way, while reducing the likelihood of errors such as double-booking from occurring.
We recommend using a cloud-based annual leave system, ideally one that syncs with your payroll software. This can automate the process even further for you, which we will explain in greater detail further down. An online, companywide leave calendar can revolutionise how you manage annual leave and streamline your business’ processes. Here are 3 ways an online company calendar can transform your business.
A company leave calendar allows you to view all of your employees’ past and scheduled leave from one central location. No longer do you need to spend hours editing excel spreadsheets and scrambling through emails – you can now process everything from one central hub.
A company calendar allows you to have a complete overview of your employees’ leave, letting you see, at a glance, who is on leave and when. This allows you to make better decisions when dealing with leave requests. It also allows you to spot patterns of absence more easily, meaning you can deal with unauthorised absenteeism before it becomes an issue. It can also save your business time by reducing the likelihood of errors that can crop up due to mismanaged annual leave.
With a company leave calendar, employees can view their total leave for the year, including their leave taken and leave remaining. This reduces the likelihood of employees constantly contacting you about how much leave they have left, as they can now view it themselves, whether on an employee app or via an internet browser. This in turn, gives your employees more control over their leave and personal data, streamlining communication and reducing stress levels across the board.
Implementing an online company calendar can also modernise your business by improving your carbon-footprint. Digitalising paper-based systems can cut down on supply costs for paper, printer ink and envelopes. This also keeps your company up to date with modern business practices, making sure that you stay in line with competition.
Thesaurus Payroll Manager’s online company calendar is an intuitive and user-friendly calendar that’s available through their cloud extension, Thesaurus Connect.
As an employer, you can view your company calendar via a secure employer dashboard. From here, you can also be notified of annual leave requests from employees, which you can then easily approve or reject. Employees on the other hand, can access their calendar through a self-service employee app. Employees can simply login to view how many annual leave days they have taken and how many days they have left. They can simply choose the dates within the calendar that they wish to book, and the notification will be sent to the person responsible for taking care of that particular employee’s request. The leave will then be automatically added to the online employee calendar.
Thesaurus Payroll Manager’s cloud extension, Thesaurus Connect, allows you to streamline many other payroll and HR tasks, including: