Mar 2018
29
Customer Update - April
Please confirm whether you want to hear from us (GDPR related) - Important Update
From May 2018, we will not be able to email you about webinar events, special offers, legislation changes, other group products and payroll related news without you subscribing to our newsletter. This is due to the GDPR legislation. You will be able to unsubscribe at anytime. Don’t miss out - sign up to our newsletter today!
PAYE Modernisation is arriving on 1st January 2019. Be Ready!
The way you process payroll is changing forever. PAYE Modernisation is a new system that is being introduced where all employers must comply and implement the new PAYE changes. From the 1st January 2019, payroll will need to be processed in real time, where employers will be required to calculate and report their employees pay and deductions as they are being paid. Guest Speaker: Sinead Sweeney from Revenue
Find out more | Register for free webinar
Free Webinar: What does GDPR mean for your business?
Employers process large amounts of personal data, not least in relation to their customers and their own employees. Consequently, the GDPR will impact most if not all areas of the business and the impact it will have cannot be overstated.
Employer Webinar: 8th May | Bureau Webinar: 1st May
Rate Thesaurus Software on Google Reviews
As a valued customer, your feedback is very important to us. Please share your views about Thesaurus Software on Google Reviews. The review takes about 2 minutes to complete and helps potential new customers understand what you like about us. Click on the link below and you will see Thesaurus Software on the right hand side. Click ‘Google Reviews’.
Start review here | Read customer testimonials
New SEO gives enhanced employment rights to plumbers and fitters
The Sectoral Employment Order (SEO) now replaces the old Registered Employment Agreement system which was ruled unconstitutional in 2013. This is the second SEO that has been enacted after the Construction Industry SEO was introduced last October. The SEO sets out increased employment rights for those plumbers and fitters working in the industry.
Thesaurus Connect can help with GDPR!
Under the GDPR legislation, where possible the controller should be able to offer self-service remote access to a secure system which would provide the individual with direct access to his or her personal data. BrightPay Connect is a self-service option which will give you, your clients and their employees online remote access to view payslips and other payroll documents 24/7.
Find out more | Register for GDPR webinar | Book a demo
Mar 2018
22
How Thesaurus Connect can help with GDPR
Under the GDPR legislation, where possible the controller should be able to provide self-service remote access to a secure system which would allow the data subject with direct access to his or her personal data. Thesaurus Connect is a self-service option which will give you and your employees online remote access to view and manage your payroll data 24/7.
Thesaurus Connect is tailored to help you overcome the challenge that GDPR presents. Furthermore, the cloud functionality will improve your payroll processing with simple email distribution, safe document upload, easy leave management and improved communication with your employees.
Online synchronisation and backup of payroll data will maintain accuracy and improve efficiency. By introducing a self service option, employers can begin a new way of remotely accessing information and start taking steps to be GDPR ready. Additionally a self-service facility will automate payslip distribution, simplify and integrate leave requests and keep a secure and chronological backup of your payroll records.
Simplify your GDPR compliance with Thesaurus Connect
The option of Thesaurus Connect will keep your employee payroll data secure and offers your employees the added reassurance that you are taking action to become GDPR ready. The advantages of a cloud backup and self-service software are numerous, but mainly it significantly increases the efficiency and effectiveness of payroll work.
Workflow is increased since employers are no longer wasting time on manual data processing and therefore are working quicker and more securely within the remit of the GDPR guidelines. Thesaurus Connect is an online payroll and HR software solution that has been developed to help our customers become GDPR ready. It removes the manual data entry requirement for annual leave management, updating employees details, re-sending payslips, backing up your data and HR processing.
Here are the biggest GDPR advantages of Thesaurus Connect:
Accountant / Employer Dashboard
Payroll bureaus and accountants have instant access to an online self-service to view clients payroll information. Employers can invite their accountant to access their payroll information. Through the accountant / employer online dashboard, you can have remote and secure access to employee payslips, payroll reports, amounts due to HMRC, annual leave requests and employee contact details.
Employee Self Service Portal
Invite employees to their own self-service online portal. This secure system would provide employees with direct access to his or her personal data. Employees can securely view and download payslips, P60s and P45s and easily submit holiday requests, view leave taken and leave remaining.
Integration with payroll
Thesaurus Connect is fully integrated with Thesaurus’s payroll software ensuring the payroll data is correct at all time. Any annual leave or other leave, changes to employee contact details and payroll reports are updated and synchronised with the payroll software and Thesaurus Connect.
Cloud Backup
Under GDPR, it is important to keep a copy of payroll files safe in case of fire, theft, damaged computers or cyber attacks. Thesaurus Connect is powered using the latest web technologies and hosted on Microsoft Azure for ultimate performance, reliability and scalability. Thesaurus Connect maintains a chronological history of your backups which you can restore or download any time keeping your records protected.
24/7 Online Access
Thesaurus Connect allows password protected mobile and online access to your payroll data anytime and anywhere. This fulfils the GDPR recommendation to provide remote access to a secure system where your employees would have direct access to their personal data.
HR & Annual Leave Management
Employers can view all upcoming leave in the Thesaurus Connect company wide calendar where they can easily authorise leave requests with changes automatically flowing back to the payroll. You can upload sensitive HR documents such as employee contracts keeping confidential information restricted to each individual employee.
Reduce HR Queries
Thesaurus Connect makes it possible to drastically reduce the number of HR queries you deal with such as access to view personal data, payslip requests, annual leave requests, managing employee contact information and employee payroll records.
TimeSheet Upload (Coming Soon)
You will soon be able to upload employees’ hours and timesheets directly through the Thesaurus Connect portal. The upload facility offers an additional layer of protection for your payroll information. From there, you can process the payroll from the timesheet upload. This automated process will offer a more secure and accurate recording of the timesheets and hours.
Book a Thesaurus Demo
Cloud advancements enables an interactive collaborative experience for your accountants, employers and employees. Thesaurus Connect speeds up and transforms the accountant / employer relationship from a document exchange or transactional relationship to an instant access one. Book a demo today to see just how Thesaurus Connect can help towards GDPR compliance.
Free GDPR Webinars: What does GDPR mean for your business?
Payroll Bureaus and employers process large amounts of personal data, not least in relation to their customers and their own employees. Consequently, the GDPR will impact most if not all areas of the business and the impact it will have cannot be overstated. In this webinar, we will peel back the legislation to outline clearly:
Agenda
- What is GDPR and why is it being implemented?
- Why employers need to take it seriously
- How to prepare for GDPR
- How we are working to help you
Bureau CPD Webinar | Employer Webinar
Thesaurus Newsletter - Are you missing out?
GDPR is changing how we communicate with you. After May 2018, we will not be able to email you about webinar events, special offers, legislation changes, other group products and payroll related news without you subscribing to our newsletter. You will be able to unsubscribe at anytime. Don’t miss out - sign up to our newsletter today!
Jan 2018
8
GDPR unravelled! Find out what you need to know to comply
Get ready as more legislation hit Irish and European businesses. The objective of the recent EU General Data Protection Regulation (GDPR) is to bring data protection standards up-to-date and to ensure that individuals in the EU are appropriately protected from privacy and data breaches. It comes into effect on 25th May 2018, however this date is a deadline as opposed to a starting point.
Business owners who start looking at GDPR on or after the 25th May will be at serious risk of non-compliance. You will need to act now to understand and prepare for GDPR well in advance of the May deadline. Over the next few months, it would be advisable to set aside some time to focus on being fully compliant by the 25th May 2018.
BrightPay is committed to helping our customers and others understand the impact of GDPR. We have designed free webinars for accountants and employers to take you through the key steps to be GDPR compliant.
Register now for our free webinars which take place over the coming months.
Agenda
- What is GDPR and why is it being implemented?
- Why employers need to take it seriously
- How it will impact payroll bureaus
- How to prepare for GDPR
- How we are working to help you
Employer Webinar: 30th January - Register here
Bureau Webinar (CPD Accredited): 8th March - Register here
Other Free Events
How will PAYE Modernisation affect your business?
The existing PAYE (Pay As You Earn) system was introduced nearly sixty years ago ensuring that correct deductions are made relating to pay and tax. From 1st January 2019, this system for PAYE will undergo a long overdue update called PAYE Modernisation. Under the new legislation, whenever Irish employers pay their employees, a file must be electronically submitted to Revenue containing details of these payments.
- How will PAYE Modernisation affect your business?
- Guest Speaker: Sandra Clarke (BCC Accountants)
- Guest Speaker: Sinead Sweeney (Revenue)
Employer Webinar: 24th January - Register here
Bureau Webinar (CPD Accredited): 25th January - Register here
Nov 2017
27
What's new for Thesaurus Payroll Manager
Payroll Bureaus
Thesaurus Payroll Manager 2018 is now available to purchase online. We’re delighted to introduce our new features that will help you get the very best payroll experience yet. Here’s a peek at a few changes we are very excited about:
Direct emailing of reports: Bureaus will have the ability to email key payroll reports and a single PDF document containing all employee payslips directly from within Thesaurus Payroll Manager. This will save you time each pay period for each client, compared to the work involved in exporting, saving the files and emailing them to clients.
Getting ready for PAYE Modernisation: PAYE Modernisation will be effective from 1st January 2019 allowing for PAYE reporting to be submitted to Revenue in real time. By operating in real time, Revenue can ensure that the correct tax deduction is being made at the right time for every employee. Thesaurus Payroll Manager will have full functionality to seamlessly handle PAYE Modernisation. We’ve already begun to work directly with Revenue to streamline the PAYE Modernisation process. Find out more.
Illness Benefit: Illness Benefit will be taxable through the P2C file from 1st January 2018 and this will result in more frequent P2Cs being issued for employees.
Thesaurus Payroll Manager 2018 is getting ready for Illness Benefit changes and PAYE Modernisation:
- Thesaurus Payroll Manager 2018 gives much more priority to the P2C download process, keeping a log of all imports and reminding you when P2Cs have not been imported.
- To prepare you for the new reality, where payrolls will be required to be processed in real time, we have included a “Late Payrolls” button to help identify those payrolls that are falling behind.
- Your own processes will probably need to be more streamlined with real time submissions, so we have added (and will continue to add) automated client emailing from within the software. The initial version of 2018 will include this for the payroll preview report, the payroll summary report and the P30 report.
- The 2018 release will also include emailing of a single pdf document containing all payslips.
- Towards the latter half of 2018, Revenue will ask you to submit a list of employees for each employer through ROS. The ability to prepare this file is also part of our initial 2018 release.
We will bring you further updates throughout 2018, in many cases via free CPD webinars (which will also help with your structured CPD requirements). Register for our next free PAYE Modernisation webinars here.
Thesaurus Connect: Our latest cloud add-on introduces powerful features including:
- Secure online backup.
- Employee self-service to access payslips & request holiday leave.
- Client dashboard to view payroll reports, annual leave requests and employee details.
- HR & Annual Leave Management.
- Bureau discounts up to 75%.
Employee Gift Cards: In the last year, we’ve been working with OneforAll to offer your clients the ability to securely purchase gift cards for their employees. Orders are delivered in a plain envelope, addressed to the employer, with all gift cards enclosed. Find out more.
Payroll Journal Export: Export a payroll journal where your compatible files can be easily exported. Each payroll journal file is customised to the individual accounts software provider for easy upload.
End of year webinar
Our highly experienced support professionals have put together this free webinar covering the year end procedures within Thesaurus Payroll Manager.
Register 6 Dec | Register 23 Jan
Free PAYE Modernisation Webinar
PAYE Modernisation is probably the biggest overhaul of the PAYE system since PAYE itself was introduced back in 1960. It will have wide ranging effects on all employers across Ireland.
24 Jan - Employer Webinar | 25 Jan - Bureau CPD Webinar
Related Articles
Sep 2017
11
Key Features you need to know about Thesaurus Connect
Thesaurus Connect is our latest cloud add-on that works alongside Thesaurus Payroll Manager. Automatically store payroll information in the cloud and enable online access anywhere, anytime for payroll bureaus, employers and employees. You’ll be up and running in seconds.
Secure online Backup
- Automatically synchronise and backup data to the cloud protecting against ransomware and cyber attacks.
Bureau / Client Dashboard
- Online access to clients’ payroll information.
- Invite clients to their own online dashboard which can be branded with your bureau’s logo.
- Clients can access payslips, payroll reports, annual leave requests, amounts due to Revenue and employee documents.
Employer Dashboard
- Online access to your payroll information.
- Invite your accountant to instantly access your payroll data 24/7.
- Access all employees payslips, payroll reports, annual leave requests, amounts due to Revenue, and employee documents.
Employee Self Service Portal
- Invite employees to their own online portal.
- Employees can view and download payslips, P60’s and P45’s.
- Easily submit holiday requests.
HR & Annual Leave Management
- View all upcoming leave in the new online company wide calendar.
- Authorise leave requests to update the calendar.
- Upload HR documents including employee contracts and handbooks.
Book a demo today to see how Thesaurus Connect can meet your payroll processing.
Aug 2017
30
Customer Update - August
Revenue moves to PAYE Modernisation
In October 2016, the Minister for Finance announced that the current Pay As You Earn (PAYE) system would be revamped and modernised. This is known as PAYE Modernisation. This new system will enable Revenue to ensure that employees are receiving their correct tax credits and cut-off points throughout the year in real time. This compares with the current PAYE reporting which is done through P35s on a yearly basis.
Find out more / Register for webinar
Watch our video to see how you can benefit from Thesaurus Connect
Thesaurus Connect is a cloud add-on that works alongside Thesaurus Payroll Manager. Payroll information is stored in the cloud and can be accessed online by bureaus, employers and employees on any device. Thesaurus Connect offers additional innovative payroll and HR features that streamline annual leave management and payroll processing.
Free Webinar: What you NEED to know about PAYE Modernisation | Guest Speaker: Revenue
PAYE Modernisation is probably the biggest overhaul of the PAYE system since PAYE itself was introduced back in 1960. It will have wide ranging effects on all employers.
- Main Speaker: Paul Byrne (Managing Director at Thesaurus Software)
- Guest Speaker: Sinead Sweeney (PAYE Modernisation Change Manager, Revenue)
Register here: 3rd October (bureaus) / 4th October (bureaus) / 24th October (employers)
Webinar: Employee Dismissal - How Easy Is It?
80% of unfair dismissal cases are won by the employee, not because the reason for dismissal was unfair but because the employer did not follow fair procedures. In this webinar we discuss the dangers of dismissing an employee, what rights you have as an employer and the relevant steps you need to take to protect your business against an unfair dismissal claim.
GDPR: What Businesses need to know
Data protection and how personal data is managed is changing forever. On 25 May 2018 the new General Data Protection Regulation (GDPR) will come into force. The GDPR is a European privacy regulation replacing all existing data protection regulations.
Apr 2017
19
April Customer Update
Sunday Working - what employers need to know
In today’s world, the reality is that many businesses are open on Sundays, requiring employees to work Sundays. Employers of these businesses need to be aware of the additional responsibilities that apply to Sunday working.
Review Thesaurus Software
We work hard to ensure we offer the best payroll software products and knowledgeable customer service that we can. We are currently building our online presence. As part of this, we are looking for our customers to review Thesaurus Software on google reviews. Would you be willing to take a few minutes to provide a review of Thesaurus Software?
Have you tried our latest cloud add-on?
Thesaurus Cloud is our newest optional add-on that offers powerful automatic backup features and annual leave management facilities. Give your client and their employees online access to their payroll data. Discounts are available for bureaus who wish to purchase multiple licences.
Free Webinar - Keeping your Business Compliant with Employment Legislation
Employment regulations in Ireland are constantly changing. Employers need to keep up if they are to remain compliant as getting it wrong can be extremely costly. Our free webinar will peel back the legislation, giving you the key facts you need to know and easy-to-follow tips on how to manage your employer obligations.
Have you tried our sister product, Bright Contracts?
Bright Contracts has everything you need to create and manage up-to-date staff policies and procedures and contracts of employment. Ideal for your own in-house use, or for offering additional services to your clients.
Auto Enrolment for Ireland? Do you offer a pension scheme?
On a number of occasions, Leo Varadkar, the Minister for Social Protection, has mentioned his desire to introduce auto enrolment in Ireland. This will be a welcome and necessary development as it is unlikely that the current levels of state pension will be sustainable in the medium to long term.
Bright Contracts – Employment Contracts and Handbooks.
BrightPay – Payroll & Software.
