Feb 2022

22

How Thesaurus Payroll Manager customers can benefit from using Surf Accounts

Up until now, when you needed to transfer payroll data from Thesaurus Payroll Manager to your bookkeeping software it meant having to export your payroll journal and upload it to your accounting package. Thanks to our new integration with accounting software, Surf Accounts, this is no longer the case.

Thesaurus Payroll Manager users can now benefit from an improved workflow and increased efficiency when they use cloud-based accounting software, Surf Accounts alongside their payroll software.

Who are Surf Accounts?

In September 2021 Thesaurus Software joined forces with Relate Software, combining our strengths to form a payroll and accounting software powerhouse. Since then, we’ve been working hard to ensure existing customers from both sides can benefit from this merger without compromising the software they are accustomed to.

Surf Accounts allows you to access and update your accounts anytime, anywhere with an internet connection.

Other key features of the software include:

  • Invoice management
  • Online payments
  • Bank reconciliation
  • A Surf Accounts mobile app
  • Customer Relationship Management system
  • Customised reporting

Read more about Surf Accounts features.

 

How does the integration between Thesaurus Payroll Manager and Surf Accounts work?

Thesaurus Payroll Manager will create a payroll journal file that is unique to Surf Accounts, meaning that all your payroll figures will appear in the correct location in your general ledger in Surf Accounts. This means no more exporting and importing files or double entering figures.

Learn more about the Thesaurus Payroll Manager and Surf Accounts integration.

How it works:

  1. Sign into your Surf Accounts profile in the 'Utilities' section of the Thesaurus Payroll Manager dashboard.
  2. Once signed in, you can now proceed with your nominal ledger mapping, where you map your payroll data items to your relevant Surf Account's nominal account codes. This only needs to be set up once.
  3. Once that's finished, simply post the journal to submit your payroll journal to Surf Accounts.

This new integration can help eliminate the need to enter data separately into both systems. This can also help to reduce the chance of errors being made. All in all, the new integration will save you time and allow you to be more confident about the accuracy of your data. To learn more about how Surf Accounts works, book a free demo of the bookkeeping software today.

 


Feb 2022

11

Increase profits and improve client satisfaction with Thesaurus Connect

A recent customer survey revealed that only 15% of Thesaurus bureau customers actually charge their clients for the extra features of using Thesaurus Connect. This is a very surprising figure, as we expected it to be much, much higher. Thesaurus bureau customers are losing out on potential profits and revenue by not at least passing on the cost of Thesaurus Connect to their clients – even though they are providing an additional service to their clients.

Thesaurus Connect is charged per active employee on a monthly basis. The more employees you have, the greater the discount. For example, if you have less than five employees you will pay €0.50 per employee, but if you have 500 employees you will pay just over €0.19 per employee and if you have 5,000 employees you will pay just over €0.09 per employee. This is the total number of employees across all companies linked to Thesaurus Connect.

You can view a breakdown of example monthly Thesaurus Connect bills below or use our calculator to estimate your bill.

Additional services

You may not use every single Thesaurus Connect feature, but below is a list of additional services alongside processing the payroll, that can be offered to your clients. Remember, once signed up for Thesaurus Connect – all of these features are included in the price - so why not make use of them!

  • Client dashboard
  • Annual leave management tool
  • Multiple users
  • Extra support for remote working
  • Employee self-service

Client dashboard

Invite your clients to their very own client dashboard where the client can view and run payroll reports, upload important documents for employees, and manage annual leave. We recommend that you book a 15-minute online demo to view an overview of Thesaurus Connect.

Annual leave management tool

Employees can be invited to a self-service portal where they can request and cancel annual leave. Once the client approves the leave request, it flows automatically into the payroll software on the bureau’s PC and is added to the employee’s calendar. 

Multiple users

Both the bureau and client can add as many users to Thesaurus Connect as they wish. We recommend that you only set users up as standard users. You will be able to edit permissions on what each user will have access to. Follow step-by-step instructions to assign a new user on Thesaurus Connect.

Extra support for remote working

Post-pandemic, there has been a growing trend of businesses implementing long-term and permanent remote working and hybrid working work environments. Thesaurus Connect has been updated to include improved remote working functionality. This includes a ‘version checking’ feature when opening the employer file and an ‘other users check’ to prevent the risk of conflicting copies. This is extremely useful when there are two of more processors, processing payroll from multiple PCs.

Employee self-service

Thesaurus Connect’s employee self-service portal allows employees to access their payslips, documents or their holiday calendar 24/7, anywhere, anytime. The portal can be accessed through an internet browser or through the Thesaurus Connect smartphone and tablet app which is available on both iOS and Android devices. This employee app reduces admin work for a manager or HR department having to accept and track annual leave and sending payslips.

Increase profits and client satisfaction

The many features and benefits mentioned above will ensure that your business is future proof in keeping up with all payroll trends. Thesaurus Connect will benefit you, your clients and their employees. The client will have more control over payroll data and can create custom reports without having to request them. There is less admin work needed overall, meaning that the time saved can be spent on other important aspects of the business that need attention.

We recommend that you list all of the additional services that your client can benefit from by introducing Thesaurus Connect. They might want to use all of the features or others might want to select a few. Either way, it’s helpful to include everything as they might want to re-visit the features at a later date. The client could be saving money themselves as they could have been paying for a separate annual leave system that they can now get rid of as Thesaurus Connect includes one.

There are many ways that you can charge your clients for Thesaurus Connect. The top three options are:

  1. Charge per employee
  2. Charge set rate
  3. Include it in your payroll price and advertise as free

Charge per employee

As we have mentioned, Thesaurus Connect is billed based on the total number of active employees across all clients that you have linked to Connect (i.e., 1 client with 10 employees is billed the same as 10 clients with 1 employee each). You can pass this cost directly onto the client or you can set a fee per employee yourself.

Charge set rate 

Another popular option is to charge for Thesaurus Connect at a set rate. This means that you will charge your client a set amount, regardless of what features they use or how many employees they have on the payroll, as this may fluctuate.

Include in payroll cost 

Lastly, some bureaus will not charge their clients any extra for Thesaurus Connect. They feel that by offering additional services on top of their standard payroll service, will ensure that they are staying ahead of the competition and will increase customer retention and satisfaction as a knock-on effect.

By introducing Thesaurus Connect to your clients, you are giving them access to the great benefits of cloud technology. Integrate your payroll and HR processes to save time by eliminating manual data entries, using one system that caters for multiple processes. Book a 15-minute demo today to discover more about Thesaurus Connect.

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Posted byHolly McHughinBrightPay Connect


Feb 2022

8

Data backup: three strategies to protect your business from data loss

Do you backup your data regularly? 17% of businesses keep no data backups whatsoever and store information only on their computer's hard drive. The purpose of a backup is to create a copy of your data which can be recovered in the event that the original is disrupted. Backups protect against hardware failure, virus attacks, natural disasters, and human error.

A recent Hiscox report, which surveyed 355 companies in Ireland, showed that 41% of Irish businesses suffered at least one cyber-attack in 2020. The report also revealed that 6.5% of Irish firms paid a ransom following a ransomware attack.

It is essential that you backup your payroll data to protect your business and your employees. Your business can save time and money if any of the above events occur, and you have a copy of your data elsewhere. Discover three ways you can backup your data below.

1. Backup using cloud storage

Investing in cloud storage such as Google Drive or Dropbox allows you to keep your data safe in the cloud. You will need to remember to manually backup your data regularly. With cloud storage, an advantage is that your data has multiple backups within your storage provider’s data centres. This means that if something catastrophic happened to your backup, it is already backed up somewhere else.

2. Use an external hard drive

A less popular option is backing up your data using a physical storage device or USB key. Your data transfer speeds are typically faster as you don’t require an internet connection. This method can come with its own risks and cost per GB can also be expensive.

3. Use Thesaurus Connect

If you process payroll in-house, Thesaurus Payroll Manager’s add-on product, Thesaurus Connect, enables users to safely and securely backup their payroll data to the cloud. A chronological history of backups will be maintained which can be restored to your PC at any time. Click here to book a free 15-minute online demo of Thesaurus Connect.

Discover more:

To discover more about Thesaurus Payroll Manager and Thesaurus Connect and how it can improve your payroll services and save you time, schedule a free online demo with a member of our team today. Thesaurus Payroll Manager also offers a 60-day free trial of its payroll software, an ideal way to test out the software to see if it’s the right fit for your business. The free trial version has full functionality with no limitations on any of the features. Thesaurus Connect is not included in the free trial.

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Posted byHolly McHughinPayroll Software


Feb 2022

1

Thesaurus Customer Update: February 2022

Welcome to Thesaurus Software's February update. Our most important news this month include:


Webinar: Updated EWSS guidance  

Register for our upcoming webinar on 4th February at 2.00 pm where we will be joined by guest speakers from the Revenue Commissioners to discuss the upcoming changes to the Employment Wage Subsidy Scheme (EWSS) which will take effect on 1st February 2022.


Integration with Surf Accounts (coming soon)

Thesaurus Software’s latest API integration with Surf Accounts allows both the payroll software and the accounting software to directly communicate with each other to upload the payroll journal seamlessly. This eliminates the need to manually export and import the file, ensuring no manual data entry errors occur.


Protect your business from data loss  

It is essential that you backup your payroll data to protect your business, your clients, and their employees. Backups protect against hardware failure, virus attacks, natural disasters, and human error. You can safely and securely backup your payroll data to the cloud with Thesaurus Connect.


Pay employees through Thesaurus Payroll Manager

Get greater flexibility when paying employees with Thesaurus Software’s payments partner, Modulr. Schedule payments in advance or make last-minute changes at the click of a button. With Modulr, you can make same-day payments when processed before 2 pm.


Keep up to date with us 

In 2021 we hired 40 fantastic employees and we are looking to hire more. Follow Thesaurus Software on LinkedIn to keep up to date on company news, industry insights, and all our latest job postings. 

 

Posted byHolly McHughinCustomer Update