IMPORTING HOURS FROM TEXT FILE
To access this utility go to Utilities > Import Hours> from text file
The import file name must be wimport.txt
Within this utility, simply click 'Find Import File' in order to browse to the drive and folder where the import file has been saved to.
The option 'Get Employee List' will provide you with a list of your employees (on the pay frequency you are currently in) and their corresponding works number. It will also indicate which employees have been issued with a P45. This list can be copied to Excel via the clipboard and sorted as desired.
The import file detail is shown to the user on a similar grid.
There is no checking that the names/works numbers are correct. It is up to the user to determine that the works numbers on the import data file match the works numbers of the corresponding employees in the payroll. The employee works numbers are shown on the grid.
The file spec
ascii text file - zero filled
02 period - week or month number
04 employee number
06 Standard hours (123.56)
06 hours x 1.5 (123.56)
06 double time (123.56)
02 weekly or monthly marker (1 is weekly, 2 is monthly)
06 hours x 1.3333
02 carriage return/line feed
total record size is 64 bytes
IMPORTING HOURS FROM CSV FILE
To access this utility go to Utilities > Import Hours > from CSV file
The file spec
Works No, Hours at standard rate, at time & half, at double time, at time & third
To record fractional hours then these should be shown in decimal format
The above would record 40 1/2 standard hours for employee with the works number 1
Click 'Locate File' and the grid will populate with the contents of the chosen CSV file
Click 'Validate' and the program will see if it can match works numbers with employees
Click 'Import' when you are happy that it is OK to import
The hours imported will be used when you next update the payroll.
Need help? Support is available at 01 8352074 or firstname.lastname@example.org.