Supplier Remittance Advice
THE AGED CREDITORS / SUPPLIERS LISTING REPORT MUST BE PREPARED FIRST.
THIS REPORT DETAILS THE BALANCES OWING TO SUPPLIERS AS AT THE USER DETERMINED DATE - THIS CAN BE A HISTORICAL OR FUTURE DATE.
REPORTS> AGED CREDITORS / SUPPLIERS LISTING REPORT
Date
Enter the desired report date that you require the Supplier balances processed to.
All transactions up to and including this date will be included in the report balance.
Prepare
Click "Prepare" to generate the Supplier listing and the closing balances for each Supplier as at that date.
Contact Name
The contact name entered at "Add/Amend Supplier" screen will display on the report and is useful for any follow up required such as queries on Supplier statements received, missing invoices, payments omitted from statements, copy invoices etc.
Telephone Number
The telephone number as at "Add/Amend Supplier" screen will display on the report and is useful for any follow up required as with the Supplier contact name above.
Balance
The total balance owed by the Customer as at the entered balance date is displayed in the balance column by Customer.
Aging
The total balance is aged across the 3 months plus older prior to the user entered report date. This indicates to the age of the debt owed by the business and will aid determining payments to suppliers so that full credit available from Suppliers is utilised.
Transaction History
To view the history of transactions making up each individual Supplier balance simply double click on the Supplier name to view the transactions up to the balance date for that Supplier.
IT IS ADVISABLE TO RECONCILE THE BALANCE PER THE AGED SUPPLIER REPORT TO SUPPLIER STATEMENTS RECEIVED ON A MONTHLY BASIS IN ORDER TO RECONCILE BALANCES AND IDENTIFY MISSING INVOICES, MISAPPROPRIATED PAYMENTS MADE TO THE SUPPLIER ETC.
ADDITIONALLY THIS REPORT AGES THE DEBT OWED TO THE SUPPLIER BY THE BUSINESS AND WILL AID DETERMINING PAYMENTS TO SUPPLIERS SO THAT FULL CREDIT AVAILABLE FROM SUPPLIERS IS UTILISED.
WHEN MAKING PAYMENT TO THE SUPPLIER AN OPTIONAL REMITTANCE ADVICE CAN BE PRINTED FOR INCLUSION WITH ANY PAYMENT MADE TO THE SUPPLIER.
Remittance Advice
To include a remittance advice along with the Supplier payment simply click the box "Remittance Advices".
A separate page detailing the remittance details will print for each Supplier.
The Remittance Advice indicates the following:
- Supplier Name and Address
- Businesses own Name and Address
- Closing Balance Due
- Comment for completion should any further detail be required for amendments to the balance being paid.
